Organization:
Management Team
Division Functions & Accomplishments:
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Management Services
Office Systems
Records Management
Services:
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Performance Indicators (PDF)
City Clerk Department

MANAGEMENT SERVICES DIVISION

 
Fiscal Management (602) 262-4442

  • Prepares and administers department budget preparation and administration.
  • Coordinates employee suggestion program, facilitates maintenance, telecommunications, purchasing, and other administrative functions.
  • Prepares and monitors departmental Equal Opportunity/Affirmative Action plan.
  • Provides Braille versions of documents created by the City of Phoenix.
  • Coordinates the publication and dissemination of the City Manager's Executive Report.
Facts
  • Administers $19.1 million dollar budget.
  • Processes $9.6 million of internal work order credits annually.
Payroll/Personnel (602) 262-4944

  • Administers personnel and payroll functions.
  • Maintains personnel files.
  • Provides employee assistance on benefits information.
Facts
  • Processes payroll for 134 full time and up to 50 temporary employees.
Mail Services (602) 262-6215

  • Provides all U.S. Mail service Citywide.
  • Provides interoffice mail deliveries to all City offices.
Facts
  • Mails 4.6 million water bills annually
  • Realizes $522,000 savings of postage costs yearly by using presort services
  • Processes over 10 million pieces of U.S. Mail annually
Printing Services (602) 262-6549

  • Provides printing and desktop publishing of forms, flyers, brochures, reports, City Council agendas, information booklets and manuals for all City departments
  • Provides desktop publishing services including design, layout and production of original art work
  • Provides digital printing, offset printing and bindery work including folding, padding, stapling, perforating or binding
  • Maintains a Citywide forms control program
  • Provides Rapid Copy Service (602) 495-5585 for quick turnaround jobs
Facts
  • Prints 37 million impressions annually
  • 2 day turnaround on rush print jobs
  • 10 day turnaround on routine print jobs
Number of Staff: 35
Locations:
Phoenix City Hall, 15th floors
Rapid Copy, Phoenix City Hall, 10th floor
Printing Services, 920 E. Madison St., Suite A
Mail Services 305 Garage, 305 W. Washington St.
     
 
Related Links
Maricopa County Recorder
Arizona Secretary of State
RETURN TO CITY CLERK HOME PAGE

Last Modified on 06/29/2009 13:05:17