Members Present Haley Balzano Ben Barcon Rus Brock Bernie Deutsch Carlo Gegan Herb Hacker Barbara Koffron Larry Litchfield Ben Patton Alex Reynoso Ken Roth Paul Scott Darrell Wilson
Members Absent Gary Corcoran Melanie Laboy Greg Russell John Hart
Staff Derek Horn, DSD Deb Richardson, DSD Mike Hamblin, Law Joanne Owens, DSD Kelly Kvetko, DSD Jay DeWitt, DSD Dennis Murphy, DSD Stella Froom, DSD Denise Moore, DSD Kevin roche, Fire Rachel Sussman, DSD Matt Kun, DSD
Ex-Officio's Present Chaun Hill, Streets, Patrick Ravenstein, NSD Tom Wandrie, DSD Brad Walldorf, Water Services Larry Tom, Planning
Ex-Officio's Absent Tom Wandrie, DSD
Others in Attendance
None
CALL TO ORDER Barbara Koffron, DAB Chairperson, convened the meeting at 3:05 p.m.
Approval of March 22, 2007 minutes and the February 15, 2007 minutes. Motion was made by Pete Hemingway and seconded by Paul Scott, to approve the meeting minutes of March 22, 2007. Motion carried unanimously.
Motion was made by Paul Scott and seconded by Alex Reynoso, to approve the meeting minutes of February 15, 2007. Motion carried unanimously.
Call to the Public (No Board Discussion)
No response from the public.
Subcommittee Reports:
Process and Procedures:
Ben Barcon: The subcommittee met on Friday, April 13th and discussed the Department policy on the release of residential meters and Development Services Department procedures regarding Fact Finding.
Fiscal and Performance:
Rus Brock: Nothing to report
Project Simple:
Bernie Deutsch: The subcommittee met on Friday, April 13th and discussed the status of DSD initiatives, such as focus groups and the new Office of Customer Advocacy. Special Project Administrators, Jay DeWitt, and Dennis Murphy gave an oral presentation to the subcommittee.
Electronic Plan Review:
Paul Scott: The subcommittee met on Friday, April 19th and had a demonstration of the electronic plan review process on a plot plan. It was decided that this subcommittee will meet every two to three months instead of once a month.
Residential Fire Sprinklers:
Ken Roth: Nothing to report
Technical
Pete Hemingway: Nothing to report
Update, Discussion and Information on Development Services Department Process Improvements. Oral presentations were given by Special Project Administrators, Jay Dewitt and Dennis Murphy.
Special Project Administrators, Jay DeWitt, and Dennis Murphy coordinated and conducted internal and external focus groups. Jay DeWitt gave a brief oral presentation of information regarding the focus groups. These focus groups were comprised of the following:
Internal Focus Groups
Internal Focus Groups
Managers
(Completed 2/27/07)
Plan Review Staff
(Completed 3/5/07)
Field Inspectors
(Completed 3/26/07)
City Departments
(Completed 4/11/07)
External Focus Groups
Design Professional
(Completed 2/28/07
Commercial Developers
(Completed 3/13/07)
Adaptive Reusers (Completed 3/16/07)
Home Builders (Completed 3/21/07)
Contractors (Completed 4/10/07)
Public Interest Groups (Completed 4/13/07)
Special Project Administrator, Dennis Murphy gave a brief update on the new Office of Customer Advocacy.
Three of the four positions are filled permanently within this new office.
The Interim Administrator position is still open for recruitment.
Office of Customer Advocacy Open House is May 23, 2007.
He also gave a brief update on the ongoing process and improvement efforts of the department:
A Performance report will be presented to stakeholders and the Development Advisory Board.
Website Analysis of the Department’s website is underway to evaluate existing web communications/services and develop and implement recommendations for improvement.
Benchmarking Efforts – Both Dennis Murphy and Jay DeWitt will be meeting with other jurisdictions to study other plan review departments’ processes and procedures.
Update, Discussion and Information on Light Rail Project
Update, Discussion and
Information on Light Rail Project.APower Point
presentation was given by Light Rail Coordinator, Kelly Kvetko.Key notes of the presentation are as follows:
Light Rail Project Status
Construction tobe
completed by mid 2008
METRO opens 2008
16 miles
of rail
installed
Construction is near 55% complete
Overall project is 58% complete
Update, Discussion and
Information on the 2006 Building Codes.Derek D. Horn, Deputy Development Services
Director gave a brief update with Power Point
presentation to the Board.
New Codes Adopted on April 11
2006 IBC
2006 IRC
2006 ICCPC
2006 IMC
2006 IEBC
2006 IECC
2006 IFC
2006 UPC
PBCC Administrative Provisions
Update, Discussion and Information on the Attendance & Scheduling of Development Advisory Board Subcommittee meetings. Barbara Koffron, Chairwoman, begins the discussion by addressing the importance of attendance to the Board’s meetings and subcommittee meetings. Derek D. Horn, Deputy Development Services Director reiterates Barbara Koffron’s remarks and suggests that it may be possible for the subcommittee meetings to meet as necessary. He then asks Michael Hamblin, Assistant City Attorney and Ex-Officio member to the board to address the Board with these provisions. Michael Hamblin quotes the City of Phoenix Code provision: §2-168 which states the following:
Sec. 2-168. Meeting; quorum.
A. The Board shall hold one regular meeting a month. Special Board meetings may be called by the Development Services Director, the chair or any three members of the Board.
B. A majority of appointed members of the Board shall constitute a quorum for the transaction of business. The affirmative vote of a majority of the members present at a Board meeting shall be necessary to take formal action. (Ord. No. G-4175, §§ 1, 2, passed 5-19-1999, eff. 6-18-1999)
Possible action may include the subcommittee meeting on an as needed basis. Barbara Koffron, Chairwoman, suggests subcommittee chairs to discuss this further with her and gives her phone number out to board.
Discussion Regarding Future DAB Agenda Items
Possible future agenda items were discussed:
1. Possible Future Retreat – Suggested by Paul Scott
2. Fiscal & Performance Fee Impacts – Suggested by Russ Brock
Adjournment
MOTION was made by Paul Scott, seconded by Peter Hemingway, to adjourn the
April 19, 2007 meeting, MOTION CARRIED UNANIMOUSLY
Public Hearing Adjourned 3:53 p.m.
Derek Horn, P.E. CBO DSD Deputy Director
Minutes Prepared by: Deb Richardson, Secretary III
