January 17, 2002
| Members Present
Ben Barcon Gary Coley Michael Friess Peter Hemingway David Kelly Barbara Koffron Larry Litchfield Scott Mardian Herman Orcutt Greg Russell Julie Stiak Darrell Wilson
Members Absent |
Ex-Officio's Present
Rick Doell, City of Phoenix, DSD Joe Parma, City of Phoenix, NSD Jim Shannon, City of Phoenix, WSD Sandy Swick, City of Phoenix, Planning & Zoning
Ex-Officio's Absent |
Staff
Ray Acuņa, City of Phoenix, Streets Carole Borrego,City of Phoenix, DSD Bob Goodhue, City of Phoenix, DSD Vicki Hill, City of Phoenix, Law Brian Henrichs,, City of Phoenix,Streets Don Jones, City of Phoenix, Law Lionel Lyons,City of Phoenix, DSD Joe McElvaney, City of Phoenix, DSD Joanne Owens, City of Phoenix, DSD John Parks, City of Phoenix, DSD Larry Stump, City of Phoenix, DSD Mark Syracuse, City Of Phoenix, Aviation Carnell Thurman, City of Phoenix, DSD John Watson, City of Phoenix, Fire department Jon Wendt, City of Phoenix, DSD
Public |
Pete Hemingway, DAB Chairperson, convened the meeting at 3:12 p.m.
MINUTES OF December 20, 2001:
Jim Shannon, Water Department, stated that the following items needs to changed on the minutes of December 20, 2001: · Page 2 at the bottom of the page and page, 3rd paragraph. The term that was typed was "policy" which was incorrect. The correct term to use is "design standard change". This item will be corrected with the correct term.
MOTION was made by Gary Coley, seconded by Julie Stiak, to approve the meeting minutes of December 20, 2001. Motion carried unanimously.
REQUEST FOR FUTURE AGENDA ITEMS:
Herman Orcutt stated that he would like to discuss the review and adoption
of the stabilization fund
Mr. Litchfield stated that he would like an update on the AFP Program.
DISCUSSION OF SUBCOMMITTEE REPORTS:
Executive: DID NOT MEET
Fiscal and Performance Subcommittee:
Herman Orcutt stated that the subcommittee discussed three different items beginning with
time keeping.
Mr. Orcutt stated that Development Services is keeping track of what they do in the course
of a week. This procedure started July, 2001, and will take a while to see the outcome.
The Subcommittee is now reviewing of the fees that are collected by Development Services for plan reviews.
Mr. Orcutt mentioned that Dan Hatch has been working on the stabilization fund policy for a number of months. The subcommittee believes that this issue is ready to be presented to the Development Advisory Board.
Process and Procedures:
Ben Barcon stated that the subcommittee met on January 11, 2002. The subcommittee recommended
accepting the final draft of the Conditional Permit Process. Having this completed, the
subcommittee is currently looking at the small projects to look into opportunities to expedite
the permit process. Mr. Bob Goodhue, DSD Deputy Director, made a presentation to the subcommittee,
which explained that small projects are defined as projects under $250,000. Development Services
is using a couple of processes, which are called Permit By Appointment and Permit By Inspection.
The subcommittee requested that Mr. Goodhue work on formalizing these processes and then return
to the subcommittee in 60 days for review.
Technical Subcommittee: DID NOT MEET
Hillside Subcommittee: DID NOT MEET
On-Site Retention/Flood Plain Management:
Darrell Wilson stated they met with City and County representatives. The goal of this subcommittee
is to merge and identify common characteristics in order to streamline the drainage design
processes for both the City of Phoenix and Maricopa County. Each entity has retained a common
consultant to create a drainage design manual. The manual will be replacing two manuals.
Currently there is a manual for subdivision drainage parameters and also one for major streets.
The new manual will combine both processes into one and will act as a supplement to Maricopa County's
Design Manual.
The ultimate goal is to have public input, review, revision, and response by the middle of June 2002 and then present to the Development Advisory Board.
Cost Recovery Ad Hoc Subcommittee: DID NOT MEET
DISCUSSION/INFORMATION/POSSIBLE ACTION ON THE RETROCATIVE REQUIREMENTS OF SPRINKLERS:
There was considerable discussion on this issue. Barbara Koffron stated that this proposed ordinance change comes from the Phoenix Fire Department and the Fire Safety Advisory Board.
Steve Sheldon, Chairperson of the Fire Safety Advisory Board, stated that this process began in
June 2001 shortly after the Bret Tarver tragedy. The Board asked Ms. Koffron, as a representative
of the Phoenix Fire Department, to look at other ordinances in the valley to see what other
cities were doing to prevent major fires from getting out of control, along with property and
fire life safety hazards. Ms. Koffron went through 12 of the major valley ordinances and put
together a summary, which was distributed to the Development Advisory Board.
The Fire Safety Advisory Board looked and these ordinances and broke them down into groups beginning with the most restrictive to the least restrictive. Immediately, the Fire Safety Advisory Board realized that Phoenix is behind the times and not nearly as proactive with sprinkler protection/fire protection as we should be.
The Fire Safety Advisory Board created an Ad Hoc Subcommittee. Three of the Development Advisory Board members, Larry Litchfield, Gary Coley, and Barbara Koffron sat on the Sprinkler Task Force Subcoommittee beginning June 30, 2001. The goal was to work on an ordinance and a code change that was straight forward, easy to understand, and was proactive.
The subcommittee developed ordinance language that would require all new construction, with the exception of R3 residential occupancies, to have sprinkler protection. Residential R3 over 5,000 square feet would be required to have sprinkler protection.
The subcommittee also reviewed retrofit clauses and what would kick in retrofit for this particular ordinance. The new ordinance deals with five specific areas that would kick in the retrofit. These are as follows:
Darrell Wilson asked if Mr. Sheldon could clarify the difference between an R3 and an R4.
Mr. Sheldon stated that R3 is a single family residential. Ms. Koffron stated that an R4 is generally a place that is a state-licensed facility. Most of the people who are in an R4 or either elderly or unable to care for themselves.
Ben Barcon asked if the exception relating to detached gazebos and ramada's for residential and public use was in conflict with the way the code currently reads on ramada's even if they are detached and you look at the square footage. Isn't this going to require that sprinklers be installed? Mr. Sheldon stated that he didn't know the code well enough to answer this question. He stated that most of the issues were crosschecked against the existing code language. He stated that if the Fire Safety Advisory Board missed something and if this is an area that is already addressed in the building code, then the Board can go back and examine this.
Ms. Koffron stated if the gazebo or ramada would be required to be sprinkler required under the building code, it would be sprinklered. If it were not otherwise required it would be excepted here.
Mr. Barcon stated that if you have an exception, then it's saying that it doesn't have to be sprinkled, regardless of what other codes say. The ramada's that Mr. Barcon is referring to are approximately 10,000 square feet, no building attached, and wide open.
Mr. Barcon questioned number nine in the ordinance. He asked if this means if a person has a manufactured home on a permanent chassis but not going to be using it as an office, does this have to be sprinklered?
Mr. Fries suggested that whatever defines a retrofit should be listed under item 4 clarification.
Mr. Sheldon stated that he and Barbara would review these questions and comments from the Development Advisory Board and return with answers.
Mr. Barcon asked once all the Development Advisory Board's questions are answered if this goes to the Board for approval. It was answered that this goes to City Council. Mr. Barcon has stated that this new ordinance should go through a public hearing before final approval. He stated that this issue needs additional input from the public.
Ms. Koffron stated that a public hearing was held by the Fire Safety Advisory Board.
Mr. Barcon then asked, "were there any concerns raised by the public?" "How many people attended these hearings?"
Larry Litchfield stated that the Development Advisory Board could hold a public hearing on any code change recommendation. Mr. Barcon stated that he would be more comfortable with more input from the people that are actually going to be paying for this.
Mr. Sheldon stated that there should be additional public input through the City Council process. Mr. Barcon stated that if the issue went to City Council it would be too late. He suggested that the Development Advisory Board/Fire Safety Advisory Board modifies any changes before it is presented City Council.
Mr. Sheldon stated that he doesn't have a problem with getting the word out about this issue but he would like to see Board motion on this issue. The Fire Safety Advisory Board has worked on this for the past eight months and would like to see this move forward.
Mr. Fries asked in reference to item no. 4 if there was a threshold of what the structural changes should be or is this an absolute.
Darrell Wilson asked, "when sprinklers are retrofit to an existing building, is it typical that the connection for the sprinkler system be commensurate with the size of the domestic service coming into the building, or is the retrofit sometimes required to connect to the main?"
Ms. Stiak asked if Mr. Sheldon could prepare a draft with all of the Development Advisory Board's concerns to review for the Board to approve at the next meeting. A hearing date can be set for March for public comment then after that time, presented to City Council.
Mr. Sheldon stated they would get the answers to the Board before the February meeting.
Mr. Hemingway stated that a hearing would be held after the Development Advisory Board's approval. A joint public meeting will be held with the Fire Safety Advisory Board and the Development Advisory Board.
Jim Ternosky, Gray Development Group, stated that he recognizes the need to for additional fire sprinkler requirements. Mr. Ternosky questioned the zero square footage. He stated if someone puts up a garage in his/her backyard this would be under 5,000 square feet. This needs to be clarified.
Gary Coley stated that this item needs to be tabled until February's meeting.
DISCUSSION/INFORMATION/POSSIBLE ACTION FIRE HYDRANT METERS ANDBACKFLOW PREVENTION DEVICES::
Mr. Bob Goodhue, Development Services Department, Deputy Director, gave a brief presentation on
Fire Hydrant Meters and Backflow Preventions Devices. A presentation, along with handouts,
was given to the Development Advisory Board at the December 2001 meeting regarding this issue.
Mr. Ben Barcon recommended to accept this new policy.
MOTION was made by Gary Coley, seconded by Ben Barcon, to adopt the Fire Hydrant Meters and Backflow Prevention Device policy as presented.Motion carried unanimously.
DISCUSSION/INFORMATION ON PERMITS ON THE WEB:
Mr. Brian Koch, Development Services Department, Info Tech Analyst/Programmer III, gave a
presentation with handouts to the Board. He explained how Permits on the Web will work and
answered questions.
This new website will bring the following to the customer:
· Services to the customer
· Universal web based technology
· Availability of permits any time of day
· No delays in waiting for a permit
· Creation of permits in the KIVA System
· Immediate Inspections
The website will offer the following:
· Help Pages
· Security and information
· The status of an existing permit
· The permit address
· City of Phoenix contact information
· Selection of permit types
· Scope of work to be done
· Summaries and fees
· Permit status
· Finished permits
· Payment receipt
Mr. Scott Mardian asked if the customer could use their charge card to pay for services. Mr. Koch answered by saying not at this time. Although, anyone that has a current project in with the City can use his or her account.
DISCUSSION/POSSIBLE ACTION ON THE APPLEBEE'S MODIFICATION APPEAL WHICH WAS ORIGINALLY HEARD
BY THE DEVELOPMENT ADVISORY BOARD ON NOVEMBER, 2001:
In brief, an appeal hearing on a building code modification decision was held before the
Development Advisory Board on November 1, 2001. Applebee's, located at 4609 East Chandler
Boulevard, was requesting not to provide an accessible bar service counter in their restaurant.
The Development Advisory Board voted 6 to 4, with 1 abstention, to uphold the Building Official's
decision.
Mr. Don Jones, City Attorney, and Ms. Vicki Hill, Assistant City Attorney, informed the Board that Applebee's filed an appeal action to the Superior Court. Mr. Jones stated if Applebee's looses this request through the Superior Court, this can be taken to the Court of Appeals.
DISCUSSION/INFORMATION/ACTION OF AN ADDITIONAL DEVELOPMENT ADVISORY BOARD
AD HOC SUBCOMMITTEE TO DEVELOP A QUESTIONNAIRE FOR CITY DEPARTMENTS:
Mr. Pete Hemingway stated that this issue would be given to the Development Advisory Board Process and
Procedures Subcommittee for further discussion and action. The subcommittee will develop four
to five basic questions that will be given to other City departments randomly as concerns come
up.
CALL TO THE PUBLIC (NO BOARD DISCUSSION):
Mr. Lionel Lyons, Development Services Department Director, invited the Board to the
Development Services Department 2nd Annual Golf Tournament to be held on Saturday,
February 23, 2002. Contact Shawn Ortiz at (602) 534-3738 for further information.
ADJOURNMENT:
MOTION was made by Herman Orcutt , seconded by Greg Russell, to adjourn the January 17, 2002, DAB meeting. Motion carried unanimously.
Session adjourned at 4:55 p.m.
Respectfully submitted:
Rick Doell, P.E.
Deputy Director, Building Official
Minutes Prepared by:
Carole Borrego, Secretary III
| c: |
Board Member Mayor Skip Rimsza City Council Members Mr. Fairbanks Mr. Washington City Clerk Mr. Lyons Mr. Wendt Mr. Goodhue Mr. Litchfield |
Mr. Dolasinski Ms. McKinley Ms. Beckley Mr. Bunyard Mr. Doell Mr. Fleming Mr. Horn Mr. Kienow Mr. Mundy Mr. Mushtaq |
Mr. Parks Ms. Reed Mr. Singbush Mr. Thurman Ms. Owens |
Last Modified on 03/11/2002 16:36:32