DEVELOPMENT ADVISORY BOARD MINUTES

July 19, 2007

Members Present Ben Barcon, Rus Brock Gary Corcoran Bernie Deutsch Carlo Gegen Herb Hacker John Hart Barbara Koffron Larry Litchfield Paul Scott John Mackay Members Absent Haley Balzano Pete Hemingway Ben Patton Alex Reynoso Kenneth Roth Darrell Wilson

Staff Julie Andresen, DSD Lionel Lyons, DSD Derek Horn, DSD Dennis Murphy, DSD Deb Richardson, DSD Mike Hamblin, Law Matt Kun, DSD Jennifer Cleis, DSD Cindy Stotler, DSD Jackie Lo, DSD Kevin Roche, Fire Pam Hibbs, DSD Aurora Salinas, DSD Ex-Officio's Present Sara Elco, Streets, Tom Wandrie, DSD Nazario Prieto, Water Services Larry Tom, Planning Sam McAllen, NSD Tom Wandrie, DSD Ex-Officio's Absent Patrick Ravenstein, NSD Liz DeMichael, Planning Chaun Hill, Streets Aaron Laroque, Water Services Others in Attendance David Bone, P&I Public Works Dept.

CALL TO ORDER
Barbara Koffron, DAB Chairperson, convened the meeting at 3:05 p.m.

Barbara Koffron, introduced a new member to the Development Advisory Board, John Mackay, who will represent contractors for the board. Mr. Mackay, Service Manager, for Commonwealth Electric Company, of the Mid West brings to the board a background of thirty-five years in the industrial and commercial industry.

Approval of June 21, 2007, minutes.

Approval of June 21, 2007 minutes.
Motion was made by Bernie Deutsch and seconded by Herb Hacker, to approve the meeting minutes of June 21, 2007.
Motion carried unanimously.

Call to the Public (No Board Discussion)
No response from the public.

Subcommittee Reports:

Process and Procedures:
Ben Barcon: The subcommittee met on Friday, July 13. Ben informed the board that the subcommittee continued to work on the text amendment concepts and operational issues that John Parks, Development Review Administrator brought before the subcommittee. Ben further informed the board that Denée McKinley gave a presentation on the roles and responsibilities of her new position as the Business Assistance Administrator in the new founded Office of Customer Advocacy. Finally, Ben reported that starting Friday, August 3 and extending through Friday, December 7, 2007, the P&P Subcommittee Meetings will now be held on the first Friday of every month.

Fiscal and Performance:
Russ Brock: Nothing to report.

Project Simple:
Bernie Deutsch: The subcommittee met on Friday, June 8, and discussed ideas of educating staff on how the codes and ordinances have an effect on cost and time factors.

Electronic Plan Review:
Paul Scott: Nothing to report.

Residential Fire Sprinklers:
Ken Roth: Nothing to report

Technical
Herb Hacker: Nothing to report

Water
Rus Brock: Nothing to report

Update, information and discussion regarding the annual update on DSD Fiscal and Performance Statistics:
Management Services Administrator, Cindy Stotler, gave a presentation to the board regarding facts and findings with regard to the department’s revenue and expenditures. Talking points are as follows:

Cindy concluded by reiterating that DSD will continue to follow and analyze trends, reduce and eliminate the use of unnecessary contracts. DSD will continue to review all non-personnel expenditures and will freeze or delay filling some department vacancies for the time being.

Lionel Lyons shared his appreciation for the hard work Cindy’s team did on the fiscal and performance statistical report and he thanked the board for its time and its feedback regarding the issues discussed. He told the board that although DSD has faced some challenges within the department concerning workable space, customer service needs, filling vacant positions and the cost associated with these, DSD would continue to endeavor to improve upon these things.

Handing over the Gavel:
Barbara Koffron, began the proceedings by telling the board how appreciative she is to the Board and the Development Services Department for the opportunity to Chair the Development Advisory Board. She introduced the elected Paul Scott as the new Development Advisory Board Chairperson as she told the board that Paul Scott brings to the table, his years of service to the board, technical sharpness and his love for the community. Paul thanked the board and commended Barbara’s service to the board.

Discussion Regarding Future DAB Agenda Items:
Possible future agenda items discussed:
Paul Scott suggested fiscal updates before the board every other month.

Adjournment

MOTION was made by Peter Hemingway, seconded by Larry Litchfield, to adjourn the July 19, 2007 meeting,
MOTION CARRIED UNANIMOUSLY

Public Hearing Adjourned 4:05 p.m.

Minutes Prepared by:
Deb Richardson, Secretary III