The Planning Commission Fence Subcommittee and the DAB Fence Subcommittee had a number of meetings and took quite a bit of time to look at the pros and cons. The DAB Fence Subcommittee suggested to the Planning Commission Fence Subcommittee to move forward with the requirement that all fences require permits. This includes not just the ones in the front yard setback but those located within the side and rear setbacks as well.

They also recommended that the electric and barbed wire fencing be required to have use permits issued as well. This would allow the actual location and the long term use of those types of fencing could be controlled and it would be reviewed through a public hearing process to determine if there was any public impact and safety issues involved.

MOTION was made by Darrell Wilson, seconded by Ben Barcon, to reestablish the requirements for fence permitting, subject to the involvement of an assigned subcommittee to address the implementation requirements

Ms. DeMichael stated that that the requirements for use permitting for the barbed and electric wire fencing needed to be included in the motion

MOTIONED was made by Darrell Wilson, seconded by Ben Barcon, to include that the requirements for use permitting for the barbed and electric wire fencing be included in the 1st motion.

Final motion reads as follows:

MOTION was made by Darrell Wilson, seconded by Ben Barcon, to reestablish the requirements for fence permitting which include barbed and electric wire fencing, subject to the involvement of an assigned subcommittee to address the implementation requirements. Motion approved unanimously.

Discussion/Information/Possible Action on the Single Family House Drainage Retention Policy:
Andy Granger, DSD Engineering Supervisor, made a brief presentation on the DRAFT policy on storm water retention for single family detached houses in the City Council designated infill area. He stated that this policy was put together in coordination with an infill task force to promote infill development within the City of Phoenix.

The following stipulations need to be met so that water retention requirements can be waived if a an infill developer is building on a single family lot:

Mr. Barcon stated that the Process and Procedures subcommittee reviewed this item. A motion was made by the subcommittee to bring this item to the DAB for approval.

MOTION made by Ben Barcon, seconded by Pete Hemingway, to approve the proposal to waive the requirements for onsite retention for single family detached homes in the City Council designated infill areas. Motion approved unanimously.

Discussion/Information/Possible Action on the Procedure for Warranty for Right-of-Way Improvements:
Mr. Granger stated that the City has been working closely with the Homebuilders to develop a formal policy that is has more structure for the right-of-way inspections. Street improvements are warranted for one year against defects in materials and workmanship. Final acceptance of street improvements closes out the permits. The purpose of the procedure is to facilitate the tracking, scheduling, and guarantee of the on-year warranty inspection. The fee for this permit is $300 and the developer is responsible for obtaining. This permit will be valid for 15 months.

Mr. Barcon stated that the Process and Procedures subcommittee reviewed this item, also. It was discussed at a couple of meetings and a motion was made to bring it to the DAB for approval.

MOTIONmade by Ben Barcon, seconded by Patricia Thornham, to approve the procedure for Warranty for Right-of-Way improvements requiring permits.
Motion approved unanimously.

Discussion/Information/Possible Action on the on the Scottsdale 20 Year Report on Residential Sprinkler Performance:
Mr. Jim Ford, Fire Marshal, City of Scottsdale, made a brief power point presentation to the Board on the "20 Year Report on the Residential Sprinkler Ordinance for the City of Scottsdale".

The City of Scottsdale has almost 230,000 residents and about 183 square miles. Currently there are 12 fire stations to serve the community, with two additional ones being constructed. About 21,000 calls per year are handled by the Scottsdale Fire Department.

It took about three years to develop this ordinance, which was passed in June of 1985. Everything in Scottsdale, Commercial, and Residential has been sprinklered since that time.

As of July 2004, 55% of the homes in Scottsdale have automatic sprinkler protection. 46,000 single-family homes have sprinkler protection.

Initially when the ordinance passed in 1985, a 2,000-sq. ft. home cost $1.14 per sq. ft. Because this was made mandatory, the installers and technology has greatly improved and the cost of competition has actually driven the price down since then. Currently, the cost is .60 to .80 cents per square foot, depending on the design of the home.

Over the first 15 years of this ordinance there were 199 fires in sprinklered occupancies. 102 of those were in commercial and the others were multi-family/single-family residences. The total value of these is over $750 million in potential fire loss for these structures. The actual total loss came out to about $700,000. Thirteen lives have been saved. This is a huge difference between fire loss and sprinklered and fire loss and non-sprinklered. Over 92% of the fires were controlled with one or two sprinkler heads.

Insurance rate reduction on Commercial buildings can be anywhere from 50% to 75% reduction. Residential will vary between 5% and 15%. The more homes that are sprinklered, the lower the insurance rates will become.

Discussion/Information/Possible Action on the DAB Subcommittees Membership and Tasks of each Subcommittee:
Mr. Orcutt asked each subcommittee chairperson to give a brief overview on what his or her subcommitee is responsible for.

Mr. Barcon stated that then the Process and Procedures Subcommittee was formed to review either all-existing or proposed Development Services processes and procedures. The subcommittee addressed a number of issues brought to them by non-DAB members or issues that some of the DAB members wanted them to look at to help DSD streamline the way procedures were run. There are four DAB members, plus Mr. Barcon on this subcommittee.

Mr. Ocutt stated that the Fiscal and Performance main task was to simply the DSD Fee Process. The goal of this subcommittee is to have all DSD fees on-line. This subcommittee also monitors the budget of DSD.

Mr. Hemingway stated that the Technical Subcommittee deals with technical issues. Some of the projects they have worked on is the No Step Entry, Bret Tarver Ordinance, and they worked on the code amendments to go to the DAB for approval.

Mr. Carlo Gegen stated that this subcommittee was formed over a year ago. They have been working with the Water Services Department and include members of the design community to help in reviewing policies and procedures design manuals that Water Services use.

Mr. Orcutt mentioned to the Board that Martin Alvarez has submitted his resignation to the DAB due to other commitments. His resignation opens up a contractor position to be filled on the DAB. He asked the Board to think of replacement for Mr. Alvarez's position.

The newest members of the Board have not been assigned to a subcommittee. Those are:

Bob Ford is interested but time does not allow him to be on a DAB subcommittee. He is serving on four subcommittees for the Planning Commission. Jake Jacobsen has interest in the Fence Subcommittee. Ken Roth would like to be involved in Fiscal and Performance. Paul Scott has interest in the Technical Subcommittee. Mr. Orcutt stated that Steve Speer has not volunteered to be on a subcommittee and suggested that he be added to the Technical Subcommittee.

Discussion/Information/Possible Action to Discuss the Attendance and Punctuality of the DAB Members Participation in the Monthly Meetings:
Mr. Orcutt stressed the importance of being at the DAB monthly meetings. He stated that if members will not be at the meeting to let City of Phoenix staff know as soon as possible.

Discussion/Information/Possible Action to form an Ad-Hoc Subcommittee to review the DAB By Laws, Mission Statement, and Working Agreements:
Mr. Orcutt stated that this ad-hoc subcommittee was formed due to the DAB retreat in March 2004. This subcommittee will work on the DAB By-Laws, Mission Statement, and Working Agreements that were written at the time the Board was formed in 1999.

Patricia Thornham volunteered to be the chair of this ad-hoc subcommittee. Barbara Koffron, Pete Hemingway, and Carlo Gegen volunteered to work with Ms. Thornham on these issues.

Mr. Orcutt brought up the item in the retreat minutes regarding "Benchmarking and Tracking Best Practices Trends". Mr. Barcon stated that he would like add this as an agenda item on the Process and Procedures agenda.

Discussion/Information/Possible Action on the Manuals Endorsed by the DAB Water Services Subcommittee. Requesting DAB's Endorsement on the following:

MOTION made by Carlo Gegen, seconded by Ken Roth, to endorse the Design Standards Manual for Water and Wastewater Systems Update and the Draft Policy and Procedures for the Wastewater Lift Station Design/Equipment Standardization Manual. Motion approved unanimously.

Mr. Barcon mentioned that the Process and Procedures Subcommittee has considered to discuss Water Meter Sets and if this subcommittee should continue to review this issue. Mr. Gegen stated that they should continue this subject and ask that he and his staff be invited to the meeting when this is on the Process and Procedures agenda.

Request for Future Agenda Items:

Adjournment

MOTION was made by Pete Hemingway, seconded by Herb Hacker, to adjourn the June 17, 2004 DAB meeting. Motion carried unanimously.

Respectfully submitted:

Derek Horn, P.E. CBO
Deputy Director

Minutes Prepared by:
Carole Borrego, Secretary III