DEVELOPMENT ADVISORY BOARD MINUTES

March 16, 2006

Members Present Rus Brock Gary Corcoran Bernie Deutsch Herb Hacker John Hart Pete Hemingway Scott Mardian Herman Orcutt Danny Ortega Ken Roth Greg Russell Paul Scott Patricia Thornham Darrell Wilson Members Absent Ben Barcon Carlo Gegen Barbara Koffron

Staff Karen Beckley, DSD Ray Cons, DSD Erynn Crowley, NSD Andy Granger, DSD Derek Horn, DSD Larry Litchfield, DSD Joanne Owens, DSD Cindy Stotler, DSD John Watson, Fire Ex-Officio's Present Jim Baughman, Planning Chaun Hill, Streets Brad Walldorf for Aaron LaRoque, Water Services Patrick Ravenstein, NSD Tom Wandrie, DSD Ex-Officio's Absent Michael Hamblin Aaron LaRoque, Water Services Others in Attendance Christy Phifer

CALL TO ORDER
Patricia Thornham, DAB Vice-Chairperson, convened the meeting at 3:04 p.m.

Approval of February 16, 2006 Minutes:
Barbara Koffron stated that on page 3, paragraph 2, the work "indiscretion" should be "discretion".

Motion was made by Greg Russell, seconded by Danny Ortega, to approve the meeting minutes of January 19, 2006 with the above change.
Motion carried unanimously.

Call to the Public (No Board Discussion):
None

SUBCOMMITTEE REPORTS:
Process & Procedures
Derek Horn stated that the subcommittee addressed an expedited site process plan. This process focuses on small site plans that can be done by the minor commercial teams or the counter staff.

The subcommittee also discussed SRP Fee Titles. Merry Schierhorst presented additional information on this process.

Fiscal & Performance
Scott Mardian stated that they met and reported that DSD staff is developing a report on time and materials bases for a flat fee system in the department. The subcommittee will support this report.

Residential Fire Sprinklers
This subcommittee did not meet. Ms. Thornham brought attention to a letter submitted from Fire Chief, Alan Brunacini, addressed to Ms. Connie Wilhelm, Home Builders Association of Central Arizona, that requests a meeting with them to address the topic of residential sprinklers and incentives for the builder/developer.

Technical
Pete Hemingway reported that they did not meet.

Project Simple
Bernie Deutsch stated that Larry Litchfield, Barbara Koffron, and he met to discuss the agenda for the first subcommittee meeting to be held on Wednesday, April 12, 2006 at 9:00 a.m.

Discussion, Information, and Possible action on the DSD Fee Study Recommendation:
Cindy Stotler gave a brief summary of the final recommendation DSD received from Muni-Financial, who was the consultant that was hired to review the DSD fee schedule.

In 1987 DSD was combined with other departments as a one-stop department. During that time, all departments’ fee schedules were combined. Since then, no comprehensive fee study has not been done. DSD would like to do a comprehensive fee study review and at the same time recalculate the fees and start a new basis for the fees to make it more user friendly for staff and the customers.

Ms. Stotler reviewed the DSD Fee Study Recommendations information that she distributed to the DAB.

Motionwas made by Herman Orcuttand by Ken Roth, to review the fee study based on the recommendations of Cindy Stotler and Muni-Financial.

Presentation and Discussion on the Development Services Department Staff Report,
Derek Horn gave a brief power point presentation showing recent performance measures within DSD.

Update, Discussion, and Possible Action on the Transition of the Non-Permitted Construction Enforcement Team to the Neighborhood Services Department:
Erynn Crowley, Deputy Director - Preservation, NSD, briefed the DAB on the transition of the Civil Citation Team (CITA) to the Neighborhood Services Department in order to provide leadership and direction on the code enforcement process. Ms. Crowley stated that because of the increase of code enforcement that has come into NSD, inspection issues have been crossing the line. They have either a zoning component or a property maintenance component as well as a building or construction code issue.

Ms. Crowley stated that because of the similarity of issues that the public was calling about, a proposal was developed and approved by Council to include the experts with code knowledge from Development Services and add them into the Neighborhood Services workload.

Beginning on August 1, 2005, a team of 9 staff from DSD joined NSD to enforce city codes to the public when called out to a site.

Update, Discussion, and Possible Action on the Development Services Department Electronic Plan Review Process:
Larry Litchfield, DSD Assistant Director, addressed the DAB and explained the focus of the Electronic Plan Review. He stated that the purpose of Electronic Plan Review Process is to get rid of the paper and reduce the number of customer visits it takes to get a permit.

Some of the highlights using this new process include: