Members Present Ben Barcon Rus Brock Carlo Gegen
Pete Hemingway Jake Jacobsen Michael McHale Barbara Koffron Scott Mardian Greg Russell Paul Scott Patricia Thornham Darrell Wilson
Members Absent Gary Corcoran Herb Hacker John Hart Herman Orcutt Danny Ortega
Ken Roth Steve Speer
Staff Karen Beckley, DSD Carole
Borrego,DSD Marchelle Franklin, Mayors Office Mitch Hayden CMO Larry Litchfield, DSD Derek Horn, DSD Deborah Larkins, BSCS Lionel Lyons, DSD Shawn Ortiz, City Council Joanne Owens, DSD Jim Shannon, Water Services John Watson, Fire
Ex-Officio's Present Jim Baughman,
Planning Chaun Hill, Streets Aaron LaRoque, Water Services Mike Hamblin, Law Patrick Ravenstein, NSD Tom Wandrie, DSD
Ex-Officio's Absent None
Others in Attendance Rick Doell, Citizen
CALL TO ORDER Barbara Koffron, DAB Vice-Chairperson, convened the meeting at 3:05 p.m.
Approval of April 21, 2005 Minutes: Motion was made by Pete Hemingway seconded by Paul Scott to approve the meeting minutes of April 21, 2005. Motion carried unanimously.
SUBCOMMITTEE REPORTS: Process & Procedures
Ben Barcon stated that the subcommittee did meet. They reviewed the clarification of street lighting, the process on how the City issues water meters for residential developments and they approved the DRAFT for the Residential Custom Home Plan Review.
Fiscal & Performance
Subcommittee did not meet.
Residential Fire Sprinklers
Subcommittee did not meet
Technical
Pete Hemingway stated that the subcommittee met and mentioned that the MAG Standard issue will be addressed at today’s meeting. He also stated that the Special Inspection Manual is currently being revised and updated and will be a future agenda item from the Technical Subcommittee for possible approval.
Water Services Subcommittee
Subcommittee did not meet.
Update, Discussion, and Possible Action on the City of Phoenix Sewer Capacity Constraints:
Ray Quay, Assistant Water Services Department Director, gave an update on City sewer capacity restraints. He stated that the City over the last several months has identified several locations around the City of Phoenix where the sewers are running at or above what they consider to be design capacity. He stated that this is a very serious situation and in the areas in question they are restricting additional flow going into those sewers. This has had some impact on development.
City Council is aware of this problem and approved $64 Million in the current CIP to go out and resolve the problems. Mr. Quay mentioned that they expect a report from the consultants by June 30, 2005, which will include a proposed schedule for mitigation.
Update, Discussion, and Possible Action on the Development Services Department Staff Report with addition information given pertaining to Cost Recovery and Business Plan:
Derek Horn gave a brief power point presentation showing recent performance measures within Development Services. He discussed some of the steps the department is taking to reduce turnaround times for site plans and building plans.
Cindy Stotler gave a power point presentation on revenue trends and expenditure trends. Revenue increased about 54% over the last five years. Most of the revenue is from residential, civil and site permits. Ms. Stotler stated expenditures also grew 42% during the same period.
Ms. Stotler also gave a brief presentation on the DSD Business Plan. This presentation explained what DSD is doing and DSD’s plans for the future. Ms. Stotler explained that this is a three-year plan and the objective is to run DSD more like a business, focusing on operations improvements that enhance the department’s responsiveness to their customers and the efficiency of how they conduct business. The five areas of focus for improvement are automation, quality, performance, customer education and outreach, and fee simplification.
Update, Discussion, and Possible Action on the MAG (Maricopa Association of Governments) Standard Supplements:
Pete Hemingway stated that the Technical Subcommittee met to discuss the MAG supplements. Pete Johnson, Assistant Street Transportation Director, attended the Technical Subcommittee Meeting to provide input on the change process.
Mr. Johnson informed the subcommittee that the DAB will have an opportunity to have input into this year’s MAG supplement and the future proposed changes. He will be giving the subcommittee changes thus far for this year and will work with the subcommittee on this issue. The Technical Subcommittee will establish an Ad Hoc Committee to address this and be a part of that process which starts every January.
Update, Discussion, and Possible Action on the On-Line Permitting Process in the Development Services Department:
Larry Litchfield gave a report on the department’s efforts to develop and implement on-line permitting. He stated that this program started many months ago and it is being used for eight permit types.
The permits that are available on line from this program include:
Electrical upgrade to a 100 AMP service
Electrical upgrade to a 200 AMP service
Gas water heater replacement
Electric water heater replacement
Gas clearing
Inspection electrical service
Closing, repiping, and repairing replacement of gas lines
Mr. Litchfield stated that these are the types of permits not requiring a plan review that DSD issues every day. This is the first phase of the electronic on-line permitting process. Other efforts are planned for the department and include electronic plan submittal and review.
Update, Discussion, and Possible Action on the New Payment Agreement Fee Increase and Tax Extension in the Water Department:
Carlo Gegen stated that this issue was discussed at the last Water Services Subcommittee. The Water Services Department would like to extend the repayment time available to developers to provide the wastewater infrastructure.
Jim Shannon, Water Services Department, stated that in response to the needs of the development community, the City is proposing modifications to the City Code, Section 28, which covers wastewater repayment agreement. He explained that repayment agreements are mechanisms that allow developers and land owners that install wastewater infrastructure to recoup a portion of there initial costs when other developers tie into the infrastructure at a later date.
Mr. Shannon stated that they are proposing a new class of repayment agreements involving construction costs more than $3 million, that are located in growth areas, and that involve large regional facilities. The new class of repayment agreement will have a 20-year time span instead of the usual 10-year time span. Four additional improvements are part of this new payment agreement.
Water Services plans to take this to City Council on June 2005 and is asking DAB approval. Mr. Gegen stated that the Water Services Subcommittee supports this increase.
MOTION was made by Pete Hemingway, seconded by Rus Brock, to recommend approval on the new payment agreement fee increase and tax extension ordinance.
MOTION CARRIED UNANIMOUSLY
Update, Information, and Discussion on the Development Advisory Board Members Terms:
Mr. Horn briefly discussed the memo that was distributed to all Board members informing them of their terms of office. He went over whose terms are expiring and informed the DAB that the ordinances that created and amended the DAB were attached to the memo for their review.
Mr. Horn informed the Board that those DAB members who wish to extend their terms submit a letter to the DAB secretary by June 10, 2005. She will submit the request to the Mayor’s Office for their approval. Mr. Horn emphasized to the members that reappointment is at the discretion of the Mayor and City Council.
Discussion Regarding Future DAB Agenda Items:
None
Adjournment MOTION was made by Pete Hemingway, seconded by Rus Brock, to adjourn the May 19, 2005 meeting. MOTION CARRIED UNAIMOUSLY
Meeting adjourned at 4:40 p.m.
Derek Horn, P.E. CBO DSD Deputy Director
Minutes Prepared by: Carole Borrego, Secretary III
