NOVEMBER 21, 2002
| Members Present
Gary Coley Mike Colletto Michael Friess Peter Hemingway Barbara Koffron Larry Litchfield Herman Orcutt Steve Speer Darrell Wilson
Members Absent |
Staff Tracy Bangor, City of Phoenix, Fire Karen Beckley, City of Phoenix, DSD Carole Borrego,City of Phoenix, DSD Ralph Goodall, City of Phoenix, Streets Don Jones, City of Phoenix, Law Joe McElvaney, City of Phoenix, DSD Joanne Owens, City of Phoenix, DSD John Watson, City of Phoenix, DSD Jon Wendt, City of Phoenix, DSD
Ex-Officio's Present
Ex-Officio's Absent
Others in Attendance
|
Pete Hemingway, DAB Chairperson, convened the meeting at 3:13 p.m.
MINUTES OF October 17, 2002:
Pete Hemingway asked the Board to review the meeting minutes of October 17, 2002 for approval.
MOTION was made by Herman Orcutt, seconded by Steve Speer, to approve the meeting minutes of October 17, 2002. Motion carried unanimously. seconded
REQUEST FOR FUTURE AGENDA ITEMS:
Michael Fries stated that he would like an update to the Hillside Ordinance added to next month’s agenda
DISCUSSION OF SUBCOMMITTEE REPORTS:
Executive
DID NOT MEET
Fiscal and Performance Subcommittee
Herman Orcutt stated that this subcommittee did meet. He stated that Judy Lenz, DSD, provided an update of
the ICBO Evaluation Table that is used to calculate fees by square feet. Mr. Orcutt stated that Ms. Lenz and
Rick Doell, Building Official, needs to meet to finalize this table.
Cindy Stotler, DSD, Management Services Administrator, gave a brief update on Development Services’ budget.
Process and Procedures Subcommittee:
Mr. Hemingway stated that this subcommittee did meet. The topic of this meeting was NFPA and will be discussed
further in this month’s minutes. (See page 8 for further explanation)
Technical Subcommittee:
Mr. Mike Colletto stated that they did not meet.
Hillside Subcommittee:
Mr. Michael Fries stated that they did not meet.
On-Site Retention/Flood Plain Management:
Mr. Hemingway stated tht this item would be discussed futher in the meeting.
DISCUSSION/UPDATE/POSSIBLE ACTION ON CONDUCTING A PUBLIC HEARING REGARDING THE
DEVELOPMENT ADVISORY BOARDS ACHIEVEMENTS AND ACCOMPLISHMENTS SINCE THE BOARDS APPOINTMENT IN 1999:
Mr. Orcutt stated that the Board needs input from the public on how the Development Advisory Board is doing
along with how Development services is serving the public. He wants to know if Development Services is
actually serving the public better, quicker, more effectively, etc. He suggested that the DAB hold a public
hearing and/or some kind of survey that can be mailed out in regards as to how the Board is doing.
Mike Colletto stated that he agreed with Mr. Orcutt and stated that both of these items need to be completed. He suggested that a survey be done first then followed by a public hearing. Michael Fries concurred with Mr. Orcutt and Mr. Colletto.
Mr. Hemingway asked staff to develop a survey to administer to the customers and hold a public hearing. Mr. Colletto stated that because of staffs time commitment to the NFPA 5000 Building Code process, he suggested that the hearing be conducted after this process is completed. Mr. Rick Doell, agreed. Mr. Doell suggested that the survey be assigned to one of the subcommittees to draft up a questionnaire.
Ms. Barbara Koffron stated that staff has a lot of e-mail addresses for customers. Rather than do a mailing, an e-mail survey would be more cost effective. She stated that people are more willing to do an e-mail survey than rather mailing back a response.
Mr. Hemingway suggested that an e-mail survey be worked on and deferred this to the Process and Procedures Subcommittee. After the survey has been drafted, return it to the Board for approval, then proceed with a public meeting.
DISCUSSION/UPDATE/POSSIBLE ACTION ON THE CITY OF PHOENIX DRAINAGE MANUAL:
Mr. Carnell Thurman, Civil Engineer, stated that he had a leadership roll in the City of Phoenix Drainage
Manual when he was employed with the City of Phoenix. He has deferred those responsibilities to Mr. Ralph
Goodall, Civil Engineer III, Streets Department. Mr. Thurman stated that this manual is comprehensive in the
way of how the City wants to manage storm water runoff. The current manuals are very outdated, as they date
back to 1986. Mr. Thurman stated that this is an exciting project with new methodologies and new philosophies.
Mr. Thurman stated that over the last nine months City Staff met with the Homeowners Association as well as the Arizona Consulting Engineers Association. The project has been moved along fairly quickly in identifying needs, concerns, that need to be addressed. To date about 95% of the text and context has been completed.
One of the issues that the Development Advisory Board will need to address in the future will be the impact of current policies in terms of Phoenix City Charter, On-Site Retention, and the Zoning Ordinances.
Mr. Thurman introduced Mr. Ralph Goodall, who is the project manager for this manual. Mr. Goodall stated that for the past five years he has been working with Stantec to develop this new Citywide Storm Water Drainage for Phoenix. This manual is intended to establish clearer written storm water policies and standards for the Valley. He stated that they have been working extensively and in joint cooperation with Maricopa County Flood Control District in developing this procedural manual. They have been working with several departments who touch on the drainage issue in any way to get their input in the development of these standards and policies. Development Services, Planning, Parks, Engineering and Architectural Services, and the Streets Departments have been involved in this process. The DAB Technical Subcommittee, Homebuilders Association, local consulting engineering firms through the ACEC of Arizona and other public works agencies have also been involved.
The manual will define Phoenix policies and standards for storm water management. It will be clearly written so that all can understand and is going to make things a lot easier to review incoming projects. In addition, this manual will include a software program, which will be used to develop a 2-year storm drain and catch basin system for streets. This will probably be used mainly by the Street Transportation Department on capital improvement projects.
Mr. Goodall continued to explain that this software program would automatically feed calculations into standardized forms, which will expedite City review processing. It will also automatically prepare simple overall pipeline diagrams.
When this is published, the manual and software will be available for a free download on the City of Phoenix website. Currently the first draft of that manual, minus the calculation software, is on the Phoenix website. Since the publishing of the first draft, there have been several updates that have been made, but these are not yet on the website. There is place on the website where comments can be written and Mr. Goodall will respond to them.
Mr. Goodall stated that the Street Transportation would continue to maintain the manual. This will be a living document and updates and revisions will be made periodically. Request for changes to the manual will come from department representatives, from DAB members, or other outside groups.
Mr. Hemingway asked when the manual would be completed. Mr. Goodall stated that the City of Phoenix policy to the Standards Manual would be completed and published on-line in February 2003.
DISCUSSION/UPDATE/POSSIBLE ACTION ON THE DEVELOPMENT SERVICES DEPARTMENT/WATER SERVICES
DEPARTMENT IMPROVEMENTS:
Jon Wendt, Assistant Development Services Director, stated that in October of 2002, the City Council
considered recommendations regarding improvements to the process between Development Services and Water
Services Department to strengthen and enhance the information of approvals of water systems built by private
developers to be more accurate.
Mr. Wendt suggested that a subcommittee be formed from the Development Advisory Board that is exclusive to water and sewer issues. This would help and focus community participation on the Water Department Policy Regulations and provide input as well.
Mr. Hemingway asked if the Water Services Department would be providing personnel to assist with the subcommittee. Mr. Wendt stated that they will assist and asked for one DAB person to chair this subcommittee.
Rick Doell asked if the new position would be the ex officio member representing water services on the DAB. Currently a membership is available from Water Services, although representation from that department has been very little. Mr. Wendt stated that this would be filled and appoint an ex officio member to the DAB.
Mr. Hemingway suggested that a subcommittee be established and once an ex officio member has been appointed a volunteer would come forward to lead this subcommittee.
MOTION was made by Herman Orcutt, seconded by Darrell Wilson, to establish a Water/Wastewater Subcommittee to the Development Advisory Board. Motion carried unanimously.
DISCUSSION/REVIEW/POSSIBLE ACTION ON THE NEW DEVELOPMENT REGULATION POLICY FOR THE
DEVELOPMENT SERVICES DEPARTMENT:
Jon Wendt explained that this is an information item for the Board. The Development Services Department has
been the contact for the development community for most types of regulations that relate to properties and new
developments, not all regulations are emanating from Development Services. Development Services has received
direction from other City departments to implement policies on their behalf in terms of new development.
Those policies do not always go through the procedure. This has caused some concern in some policies that
we’ve dealt with. Customers were accustomed to the process that Development Services follows.
Mr. Went continued to explain that Lionel Lyons, DSD Director, proposed to various department heads that don’t have the formal method of public input that those regulations used in Development Services, should also be used in their departments. If the Development Services Department receives a new regulation to implement on behalf of another Department, Development Services would decline it until this was presented to the Development Advisory Board. There will be a 30-day notification period. This will begin December 1, 2002.
Gary Coley stated that this is a request for voluntary compliance between departments. He asked, based on Mr. Wendt’s presentation that everyone is agreeable to this and that this will be implemented on December 1, 2002. Mr. Went concurred with Mr. Coley and stated that, yes; this will begin on December 1st. Mr. Coley stated that as a user he is extremely happy with this new procedure. Mr. Darrell Wilson agreed.
INFORMATION/POSSIBLE ACTION ON ROADWAY CROSS SECTIONS:
Mr. Walt Cicioni, Traffic Engineer Supervisor, stated that in 1996 there was a request by Council to research
the traffic-calming problem. City Council asked that a solution be made to minimize speed on residential
streets. Various departments met on this problem and a street process started to narrow the public street 4
feet, provided a parkway section of 5 feet and a setback sidewalk that was 5 feet. This was a recommended
cross section, which was not mandatory. This has been worked on for 6 years. This idea wasn’t embraced
because of the incline of the vertical curb.
If the vertical curb was installed a decision had to be made as to where the driveways were going to go. With a vertical curb, it was thought that people would not park in the landscape area. Since the street was narrowed, people have a tendency to park on the sidewalk. The concern was if rolled curb was installed, just like they’ll park on the sidewalk, they’ll start to park on the landscaped area. The decision was made at the time, if a developer wanted to use this concept, they had to use vertical curb.
Mr. Mike Frisbie, Traffic Engineering Supervisor, Street Transportation Department, stated in 1996 the department developed a street section that would have a calming effect. Barriers were put there so a portion of parked cars would be in a certain place. There would be parked cars on both sides of that street section.
Mr. Cicioni stated that there was a private street development, which had zoning stipulations requiring rolled curb and requiring a set back sidewalk.
Mr. Darrell Wilson wanted to clarify the purpose of this discussion is the alterations of the current statute evolves simply to public right of way streets. He stated that he was familiar with a few projects that completed the narrow traffic-calming dimension with the rolled curb condition. He mentioned that it’s worked quite effectively and stated that’s he’s in support of this.
Mike Colletto asked if the curb and gutter needs to be installed prior to the installation of the homes so that the cuts would not have to be made. Gary Coley stated, “yes, it does have to be installed before.” Mr. Coley continued to explain that vertical curbs are not very user friendly when it comes to kids on bikes, wheelchair users, skateboarders, etc. Mr. Coley has concerns with people getting hurt using vertical curbs.
DISCUSSION/UPDATE/POSSIBLE ACTION ON THE PARISH DATA:
Ms. Sandy Zwick, Principal Planner, Planning Department, gave the Board a brief update of the Parish Data
System Appeal that the Development Advisory Board heard earlier this year. It was decided at the hearing that
Parish Data Systems agreed upon a hearing with the Planning Officer to modify approved stipulations. The DAB
asked the Planning Hearing Officer to expedite the review process and report back to the DAB the status.
Mr. Francis Slavin, attorney for Parish Data Systems, contacted Ms. Zwick prior to the October 2002 DAB meeting. She met with Mr. Slavin in October and discussed many stipulations. He agreed to submit a Planning Hearing Officer application to request a time extension and to discuss with his client, Father Boyle, an orientation of the driveways, the removal of the connecting driveway from the lower and upper parking lot. He also stated that he would be submitting a compliance site plan to meet the City Council stipulations. Mr. Slavin agreed to submit plans to the Planning Hearing Officer for review for review of the increase in height of the block wall of the north side of the property in accordance, also, with the City Council stipulations.
Instead of submitting the plans for the wall to the Planning Hearing Officer for review, the plans for the wall were submitted directly to the Development Services Department. Ms. Zwick ask Rick Doell to give an update as to the status since it was submitted to DSD.
Rick Doell, Building Official, stated the permit was revoked and that the applicant was notified. He stated that they needed to see Ms. Zwick to have the wall approved for permit. At this time the permit is null and void.
Ms. Zwick stated that Mr. Slavin contacted her after receiving a letter from the Development Services Department explaining that there was confusion from Parish Data Systems concerning what they were suppose to do with the site plans from the fence. Mr. Slavin suggested a meeting with Ms. Zwick and Don Jones, City Attorney. Mr. Slavin told Ms. Zwick that the Planning Hearing Officer process is going to be related and an important part of the superior court process.
Ms. Zwick declined participation in that meeting, as she felt this would be inappropriate for the Planning Hearing Officer to take part in this meeting. She recommended to Mr. Slavin that he contact Mr. Jones.
Mr. Jones stated that in early October 2002, he received a letter from Mr. Slavin. Mr. Slavin stated he went through the Planning Hearing Officer process to get the 90-day extension so that he could obtain a temporary certificate of occupancy for the next two years in order to litigate this case against the City of Phoenix. Mr. Jones responded with a letter to Mr. Slavin stating that it was the City’s position that in order to obtain any kind of certificate of occupancy, his client would have to comply with all of the zoning stipulations.
Mr. Jones stated that he spoke with Mr. Slavin on November 20th. He advised Mr. Slavin that this was the City’s position and that any modifications to those stipulations beyond the extension of time, likely would rest with City Council, regardless of the Planning Hearing Officer’s information. He suggested to Mr. Slavin that he meet with the neighborhood and work out an all encompassing agreement on the stipulations. Mr. Slavin agreed with Mr. Jones’ comments. Mr. Jones offered the assistance of the City’s Mediation Program to Mr. Slavin.
Ms. Zwick stated that as of the morning of Thursday, November 21, 2002, Mr. Slavin has still not filed the Planning Hearing Officer’s application with the Planning Department.
INFORMATION/DISCUSSION/POSSIBLE ACTION ON THE NATIONAL FIRE PROTECTION ASSOCIATION (NFPA) SUBCOMMITTEE MEETINGS>
Pete Hemingway stated that several of the subcommittees have met have set a schedule for future meetings.
Thus far, Joe McElvaney, Fire Protection Engineer, has given each subcommittee an overview of the process,
along with explaining to the subcommittees what chapters they have been assigned. The subcommittees are
waiting for comments from staff, at the point of receiving those comments, the subcommittees will begin work
on reviewing the chapters.
Mr. McElvaney stated that the application for amendments has been put on the City’s web page. To find this
information, please go to the following in the internet:
• www.phoenix.gov
• Departments
• Development Services Department
• NFPA
This will give you the amendments, meeting schedules, etc.
Mr. Hemingway stated that if the DAB member knows anyone that is interested in this process to please encourage them to participate either through the website or attend the subcommittee meetings. He stated that public participation is very important.
DISCUSSION/UPDATE/POSSIBLE ACTION ON ADA REQUIREMENTS FOR MULTI-USE TRAILS:
Mr. Tom Fitzgerald, Trails Coordinator, Parks and Recreation Department presented a power point presentation
on ADA Requirements for Multi-Use Trails. The goal of the Phoenix Trail System is to provide a functional
network of shared use and multi-use trails. We want to make sure that they are accessible and convenient,
along with making providing connections to open space parks, schools, places of employment, etc. In the
preserve system, Camelback Mountain, South Mountain, Squaw Peak, etc. there are 100 miles of designated trails.
There is also 100 miles of designated trails that are not currently assigned. Around the preserves there
are 32 access points, over 200 from neighborhoods themselves. The City of Phoenix is broken up into
14 different villages. Currently there are 9 villages with approved trail plans.
Mr. Fitzgerald continued to explain that the trail systems were established in the 1970’s. The equestrian folks realized that the City was growing and that they were loosing their access routes because of development, so they went out to preserve these routes. All of the villages are used a multi-use trails by the equestrian community. Currently there are joggers, hikers, etc. with continued requests for additional trails.
Mr. Fitzgerald presented a power point presentation with pictures of trails, where they are located at, and what function they have. Mr. Fitzgerald stated that most of the developers within the City are complying with what is required of them.
Mr. Rus Brock thanked Mr. Fitzgerald for going to the Homebuilders Meeting and doing this presentation and explaining some of the history and objectives that the City of Phoenix has relative to the Trails System.
Mr. Brock stated that they had an issue with private trails for which the drawings have been approved with no notes reflecting that it needed to be ADA compliant. Civil Inspections and/or the Parks Department were being a bit aggressive and actually holding up water meters unless it was torn out and redone. This issue was cleared up when Mr. Fitzgerald did his presentation to the Homebuilders Association.
Gary Coley stated that this issue has led to better communication and clarification that all trails do not have to be ADA compliant. Public trails do need to be compliant because it is achievable.
CALL TO THE PUBLIC (NO BOARD DISCUSSION):
None
ADJOURNMENT:
MOTION was made by Mike Colletto, seconded by Barbara Koffron, to adjourn the November 21, 2002 DAB Meeting. Motion carried unanimously.
Session adjourned at 5:10 p.m.
Respectfully submitted:
Rick Doell, P.E.
Deputy Director, Building Official
Minutes Prepared by:
Carole Borrego, Secretary III
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Board Member Mayor Skip Rimsza City Council Members Mr. Fairbanks Mr. Washington City Clerk Mr. Lyons
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Mr. Wendt Mr. Doell Mr. Dolasinski Mr. Goodhue Ms. McKinley Ms. Beckley Mr. Bunyard Mr. Fleming Mr. Horne Mr. Kienow Mr. Mundy |
Mr. Parks Ms. Reed Mr. Singbush Ms. Stotler Mr. Thurman Ms. Owens
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Last Modified on 01/28/2003 14:53:59