Official Web Site of the City of Phoenix

1.                   Call to order:

Paul Scott, DAB Chairperson, convened the meeting at 3:06 p.m.

 

2.                   Approval of September 20, 2007, minutes.

 

a Motion was made by Ben Patton and seconded by Larry Litchfield,, to approve the September 20, 2007, meeting minutes.   MOTION CARRIED UNANIMOUSLY.

 

3.                   Call to the Public (No Board Discussion)

No response from the public

 

4.                   Subcommittee Reports:

Process and Procedures

Ben Barcon:  The subcommittee met on Friday, October 5, 2007 and discussed the following items:

§         Procedure to limit the number of plan reviews on construction plans

§         Future efficiency procedures (this item discussed during joint session w/ Project Simple Subcommittee

 

Fiscal and Performance

Russ Brock:  Nothing to report

 

Project Simple:

Bernie Deutsch:  The subcommittee met Friday October 5, 2007 and discussed the following items:

§         Future efficiency procedures (this item discussed during joint session w/ Process & Procedures Subcommittee

§         Discussion regarding the Project Simple Round Table Discussion meeting held September 25, 2007

§         Agenda Items for future Project Simple workshops

 

§         City of Phoenix’s impact on DSD as it relates to B.I.M.

 

Electronic Plan Review

Paul Scott:  Nothing to report.

 

Residential Fire Sprinklers:

Ken Roth:  Nothing to report.

 

Technical:

Herb Hacker:  Nothing to report.

 

Water:

Rus Brock:  informed the board that the subcommittee meeting met and discussed the following items:

§         Update of Water Meter Issuance to mixed use developments

§         Update of certification statements on Engineer’s Certificate of Completion form and on As-Built drawings

§         Update regarding review comments received for the Light Rail Addendum to Design Standards Manual

 

5.                   Update, information and discussion by staff regarding report on department financial status:

Cindy Stotler gave a brief overview of the Department’s financial status while informing them that it is of utmost importance of priority to maintain customer service, turnaround times, continue to make process improvements while mainlining financial solvency.   She informed the Board that workloads in the Residential Services  Division is down to the late 1990’s level of productivity. Ms. Stotler briefed the Board on the cost reductions that management has made. She told the board that the Department continues to take a proactive approach in keeping City Management and Department employees informed of the issues at hand.  

 

6.                   Update, information and discussion by staff regarding department productivity report:

Derek D. Horn, Assistant Director, gave the Board a department productivity update on Residential and Commercial Services.  He informed the board that due to the reduction in residential plot plans and submittals, some of the Engineer techs for this section have been transferred to other service areas and some electrical and structural reviews have been reassigned to the Commercial Division.  In progress is a written guideline to determine what types of projects can be reviewed over the counter.  Commercial Services Division continues to provide assistance to other divisions while still maintaining services to large commercial projects under construction and planned projects City North, CityScape, Central Park East and Downtown Development Projects.

 

7.                   Update, Information and discussion and possible action regarding expedited plan review policy:

Dennis Murphy, Project Administrator, briefed the Board on a proposed expedited plan review policy that would establish criteria for projects eligible to participate in the development of customized plan review schedule.  Motion made by Ken Roth to approve further discussion on this item in a future DAB subcommittee meeting, seconded by Haley Balzano.  Motion carried unanimously.

 

8.                   Update, information and discussion regarding process for review and action on individual building code amendments when not part of a a building code review cycle:  

Derek D. Horn gave a brief overview of a proposed process for amending building codes when not part of the building code review cycle.  He briefly explained the code modification process and informed the board that some code items that are continually modified through the code modification process could be codes that need to be amended.  Tom Wandrie briefly informed the board of controversial issues surrounding a code modification versus a code amendment.  Discussion was held by the board members regarding a possible 90 day or 18 month window before finalization of a code amendment which will allow ample time for clean up on code amendments.  Mr. Horn informed the board that the City staff would be happy to present a draft process, which will be very similar to the five-step code amendment process.  During discussion, the DAB lost its quorum.  No action taken.  This item tabled for the next DAB meeting scheduled for November 15, 2007.

               

9.                   Update, information and discussion and possible action regarding staff recommendation to not review and study the 2007 IBC supplements at this time:

Due to loss of quorum during the end of the meeting and the lack of time to discuss this item, it has been tabled until the November 15, 2007 DAB meeting.

 

10.                Discussion Regarding Future DAB Agenda Items:

·         Update, Information, discussion and possible action regarding expedited plan review policy

·         Update, Information, discussion and possible action regarding process for review and action on individual building code amendments when not part of a building code review cycle.

 

11.                Adjournment:

 

MOTION was made by Peter Hemingway, seconded by Ken Roth, to adjourn the

October 18, 2007 meeting.   MOTION CARRIED UNANIMOUSLY

               

Meeting adjourned at 4:56 p.m.

Minutes Prepared by: Deb Richardson, Secretary III