DEVELOPMENT ADVISORY BOARD MINUTES

September 15, 2005

Members Present Rus Brock Gary Corcoran Bernie Deutsch Carlo Gegen Herb Hacker Pete Hemingway Barbara Koffron Scott Mardian Michael McHale Herman Orcutt Paul Scott Patricia Thornham Darrell Wilson Members Absent Ben Barcon John Hart Jake Jacobsen Danny Ortega

Staff Karen Beckley, DSD Carole Borrego,DSD Marchelle Franklin, Mayors Office Steve Grubbs, Aviation Dept Chris Hacker, Aviation Dept Deborah Larkins BCSC Larry Litchfield, DSD JoEllen McBride, Law Dept Joanne Owens, DSD John Watson, Fire Ex-Officio's Present Jim Baughman, Planning Michael Hamblin, Law Chaun Hill, Streets Patrick Ravenstein, NSD Ex-Officio's Absent Derek Horn, DSD Aaron LaRoque, Water Services Others in Attendance Michael Anderson, American Fence Erick Fischer, American Fence

CALL TO ORDER
Barbara Koffron, DAB Chairperson, convened the meeting at 3:05 p.m.

Approval of July 21, 2005 Minutes:
Motion was made by Gary Corcoran, seconded by Bernie Deutsch, to approve the meeting minutes of July 21, 2005.
Motion carried unanimously.

Call to the Public (No Board Discussion):
None

SUBCOMMITTEE REPORTS:
Process & Procedures
Subcommittee did not meet.

Fiscal & Performance
Subcommittee did not meet.

Scott Mardian stated that only four DAB members serve on this subcommittee and that the subcommittee could use an additional member. Mike McHale volunteered to be an additional member and was so appointed to Barbara Koffron, Chairperson.

Water Services Subcommittee
Subcommittee did not meet.

Residential Fire Sprinklers
Barbara Koffron stated that the Fire Safety Advisory Board me and discussed the residential fire sprinkler issue and will conduct another meeting on Monday September 19, 2005.

Technical
Subcommittee did not meet.

Presentation, Discussion, Information, and Possible Action on the Development Services Department Financial Status Update:
Brian Jewett, Division Manager, Financial Consulting Division, explained that his company is a consulting firm that works primarily with local government agencies and municipalities. He explained that Muni Financial was asked by the City of Phoenix to review the special review fund of the Development Services Department, along with reviewing and analyzing the current fee schedule. Mr. Jewett gave a brief power point presentation on the overview of the team’s experience and gave an outline of their workplan for the fee study.

Jim Seagraves, Principal Consultant, stated that he would be the project manager overseeing all of the work for the City of Phoenix. Some of the items that they will work on are:

• Review of Development Services Department special revenue fund to ensure that the department has an optimal balance in the fund, both for normal operating conditions and for a potential economic downturn.
• Review of the Development Services Department fees.
• Final reports to be distributed on December 22, 2005

Lorelle Moe, Analyst II, will be doing the majority of the analysis for the City of Phoenix. She stated that a comparison matrix would be included in the report. This would be accomplished by comparing fees with other cities.

Discussion and Information on the Attorney General's Opinion on Open Meeting Law Rules and Open Meeting Law Correspondence by E-Mails:
Margie Pleggenkuhle, Administrative Assistant I, City Clerk Department, addressed the DAB on how e-mail affects open meeting law. She stated that when Board members communicate by e-mail with one another, this is a violation of open meeting law. In order not to violate open meeting law, the public must be able to have access. E-mails between Board members do not let the public have access. She stressed to the Board the importance of following open meeting law. Ms. Pleggenkuhle distributed reading material on this subject to the DAB for their review.

Discussion, Information, and Possible Action on the Soundproofing Requirements for New Residential Development in the community Noise-Impacted Area Adjacent to Phoenix Sky Harbor Internation Airport.
Stephen Grubbs, Planner II, Aviation Department, briefed the DAB about an ordinance that the Aviation Department is proposing an Ordinance requiring sound mitigation standards for new residential construction within the voluntary acquisition and relocation services area of the Community Noise Reduction Program.

The Aviation Department believes that this ordinance is required to promote well-managed growth and to protect the health, safety, and welfare and persons and residential property in this noise impacted area. The area in question is north and west of Phoenix Sky Harbor International Airport.

Mr. Grubbs stated that there is an interest in building new residential construction in this area. New residential construction built in this area may not be properly sound mitigated for this noise impacted area near the airport. This ordinance will apply to all new one and two family townhouse and multi-family residential uses. The three primary goals of this ordinance are:

1. To require sound mitigation performance for new residential construction.
2. Require a recordation in the title to notify the owner or successive owners that the properties are located in a noise-impacted area.
3. To require a recordation in the title to notify the owner and the successive owners that they are not eligible for CNRP (Community Noise Reduction Program) benefits; which includes voluntary acquisitions and or sound mitigation services.

Motion was made by Ken Roth, seconded by Herman Orcutt, to provide support for the ordinance regarding Soundproofing Requirements for New Residential Development in the community Noise-Impacted Area Adjacent to Phoenix Sky Harbor International Airport: Motion carried with one abstention.

Discussion, Information, and Possible Action on the Amendment Changes to the Recently Adopted Construction Codes:
Larry Litchfield, DSD Assistant Director, stated that training on the code amendment package, which has already been developed, would be taking place at the Civic Plaza on Wednesday, September 21st from 8:00 to 4:00. He invited those who have not registered, to do so.

Mr. Litchfield stated that since July 1, 2005 when the code amendment package went into effect, staff and others have had time to review it. In reviewing it, a number of typos, missed words, editorial changes, etc. have been found along with text amendment changes, code changes, and ordinance changes that have already been completed. These corrections and changes need to be inserted in the code.

Mr. Litchfield requested that this issue be assigned to the DAB Technical Subcommittee for review and input, with the first meeting scheduled on Friday, October 14, 2005. The goal is to have this package completed by the end of September 30th and present it to the Technical Subcommittee for their review. The goal is to have this completed in one or two meetings and return to the DAB meeting in November 2005. This item was assigned to the Technical Subcommittee for review.

Update, Information, and Possible Action on the 2006 Changes to the City of Phoenix Supplements to M.A.G. (Maricopa Association of Governments) Specifications and Details which was assigned to the DAB Technical Subcommittee for Review:
Pete Hemingway stated that the Technical Subcommittee met a couple of times to discuss this issue. The Subcommittee has reached a resolution on some of the items, there are a few that still need to be addressed.

Mr. Hemingway stated that the Subcommittee would like to move the MAG Standards forward for the DAB’s approval without 3 details (T1016, Items 2 through 4, these deal with dimensions on a cul-de-sac). The subcommittee is still working on this item and would like to move this item on next year regarding the cul-de-sac.

Motion was made by Pete Hemingway , seconded by Paul Scott , to move the 2006 Changes to the City of Phoenix Supplements to M.A.G. Specifications and Details forward, with the exception of T1016. Motion carried unanimously.

Discussion and Information on the City of Phoenix Temporary Fence Ordinance:
Jordan Feld, Planner II, Planning Department, explained that the City of Phoenix Infill Task Force is a committee formed by the City Manager’s office to identify issues related to infill defelopment and recommend actions that address those issues. Council suggested to the Task Force that staff look at time limits and regulations for temporary fencing. Temporary fences can have a blighting effects on an area because they are often unsightly and neglected once erected.

Mr. Feld explained that the intent of this text amendment is to give the City greater control and monitoring ability of temporary fences and to encourage property owners to seek alternative methods for long-term site control, such as the use of perimeter bollards or permanent fences.

The proposed text amendment would apply city-wide and would establish:

• A specific permit for temporary fences.
• A one-year time limit on temporary fences.
• An administrative review process for extending permits beyond one year.
• A use permit process for temporary fences about eight feet in height

Mr. Feld and Ms. Mee stated that their staff is recommending approval of Z-TA-13-05 to amend the Phoenix Zoning Ordinance regarding Section 202, 507.Part II.Tab A, and 703 to provide standards for erecting temporary fences to the City Council.

Discussion and Information on Free Training Offered by the Fire Department for the “International Fire Code Overview” and “Hazardous Materials/Building and Fire Code Overview”
Ms. Koffron stated that the Fire Department is offering two days of training on October 5th and 6th. This will be held at the Fire Department’s Great Room. Kevin Scott, International Code Council, will be the presenter. This will give the audience in attendance an opportunity to review the fire codes and bring up questions or comments.

Discussion and Information on the Future Development Advisory Board Retreat to be held on Thursday, October 20, 2005:
Ms. Koffron stated that the official date for the retreat would be Thursday, October 20, 2005, which is the normal meeting date for the Development Advisory Board. The Great Room has been reserved at the Fire Operations Center on Jefferson. Ms. Koffron mentioned that Barbara Coppage, Deputy City Auditor, would be facilitating this retreat.

After discussion from the Board, the time for the retreat is 3:00 p.m. to 7:00 p.m., with the possibility of ending early.

Discussion Regarding Future DAB Agenda Items:
None

MOTION was made by Pete Hemingway, seconded by Patricia Thornham, to adjourn the September 15, 2005 meeting.
MOTION CARRIED UNANIMOUSLY

Meeting adjourned at 4:50 p.m.

Derek Horn, P.E. CBO
DSD Deputy Director

Minutes Prepared by:
Carole Borrego, Secretary III