September 20, 2007
|
DAB Members
Present Ben Barcon Rus Brock Gary Corcoran Bernie Deutsch Herb Hacker John B. Hart Barbara Koffron |
Larry Litchfield John Mackay Jason Morris Ben Patton Alex Reynoso Paul Scott |
DAB Members
Absent Haley Balzano Peter Hemingway Ken Roth Darrell Wilson |
Ex-Officio’s
Present
Mike Hamblin, LAW Chaun Hill, Streets Nazario Prieto, WSD Sam McAllen, NSD Larry Tom, Planning Dept. |
Tom Wandrie, DSD |
Ex-Officio’s
Absent
|
City
of
|
Cindy Stotler, DSD Frank Dancil, DSD Jennifer Cleis, DSD |
Others
in Attendance
Analice Baker, ASU Student Varnell Smith, ASU Student Rick Doell, Citizen |
1.
Call to order:
Paul Scott, DAB
Chairperson, convened the meeting at
2.
Approval of
a Motion was made by Ben Patton and seconded by Gary
Corcoran,, to approve the
3.
Call to the
Public (No Board Discussion)
No response
from the public
4.
Introduction of
the new DAB members:
Paul Scott introduced
and welcomed Jason Morris and John Mackay to the Development Advisory Board as
new members. Jason Morris, a land use
attorney, will represent the residents of
5.
Update on
Department Fiscal Position:
Management
Services Administrator, Cindy Stotler gave a brief update on the fiscal
position of the Development Services Department. Ms. Stotler informed the board that the
current state of the economy has negatively affected the department revenue
this fiscal year, which started in July of 2007. She informed the board that since her last
update (July of 2007) which she reported on the previous fiscal year, which
ended in June of 2007, the department was looking at a revenue shortage.
DSD Director,
Lionel D. Lyons addressed the board with his comments and told the board that
he has informed the Mayor’s office, City Council, the department’s bargaining
groups and labor union of the situation.
Further, he stressed to the board that the department has an obligation
to inform the employees of the situation of which, it plans to do so
aggressively next week. He affirmed the
board that though DSD is short on details right now it is taking a proactive
approach in addressing the issues at hand and would do its best to keep
everyone well informed.
Paul Scott
suggested that the department evaluate the rainy day fund and contract work and
its impact on the department for the future and provide the information at
subcommittee meetings and the next DAB meeting.
6.
Boards
Commissions and Open Meeting Law requirements:
Open Meeting
Law Coordinator, Becky Zaudtke gave a brief overview of the Open Meeting Law
requirements and expectations of the board in maintaining boards and
commissions standards. Topic highlights
included proper posting of agendas, merits of agenda items, results and
minutes, obtaining a quorum to hold meeting, known conflict of interest before
or during a meeting and inappropriate communication through other means i.e.
phone, fax and email, besides what is acceptable in a boardroom setting.
7.
Subcommittee
Reports:
Process and
Procedures
Ben
Barcon: The subcommittee met on
§
New Civil plan review process
§
Landscape technical registration
§
A policy to limit the number of plan reviews on construction plans
Fiscal and Performance
Russ
Brock: Nothing to report
Project Simple:
Bernie Deutsch informed
the board that Project Simple has a round table discussion scheduled for
Electronic Plan
Review
Paul
Scott: Nothing to report.
Residential
Fire Sprinklers:
Ken Roth: Nothing to report.
Technical:
Herb
Hacker: Nothing to report.
Water:
Rus Brock: informed the board that the subcommittee
meeting met and discussed the following items:
§
A light rail addendum to the Design Standards Manual.
§
A new procedure for the review of private lift stations
§
Proposed procedures on water meter issuance to mixed use
developments
8.
Update, information and discussion
regarding following possible building code amendments:
Discussion began with a
brief overview of the code amendment process given by Derek D. Horn, Assistant
Director of DSD. The following sub-items
were discussed:
8.1 Waterless Urinals
8.2 Areas of refuge in
sprinklered buildings
8.3
Drinking fountains at the shell building phase
8.4 Urinal substitution
After discussion on
possible code amendments of the aforementioned sub-items, the Board decided
that the Department will further the study of possible amendment issues for the
following sub-items and bring them back to the board at a later date for
approval:
8.1
Waterless Urinals 8.2 Areas of refuge in sprinklered
buildings
8.4
Urinal substitution for water closets
A Motion was
made by board member, Herb Hacker and seconded by John Hart to
approve a department study of sub-item 8.1
Motion Carried unanimously
Public Comments:
During a discussion
regarding sub-item 8.2, public comments from citizen, Rick Doell suggested that
the board review the 2007 supplements.
A Motion was
made by board member, Ben Patton and seconded by Larry Litchfield
to approve a department study of sub-item 8.2 Motion
Carried by a vote of 10/3
A Motion was
made by board member, Herb Hacker and seconded by John Hart to
approve a department study of sub-item 8.4 Motion
Carried unanimously
After discussion on
possible code amendments to the following sub-items, the subcommittee decided
the following sub-items are withdrawn from possible studies:
8.3 Drinking fountains at the shell building
phase 8.5 Others
9.
Second Call to
Public:
Chair
recognized private citizen Rick Doell:
Mr. Doell
gave observations regarding the coordination of the Development Advisory Board
and its meetings and made suggestions to the board as to how to better inform the public of what
the DAB does for the community. Mr.
Doell’s suggestions were duly noted by the board’s Chair and its members.
10.
Discussion Regarding Future DAB Agenda Items:
·
Enforcement of truncated domes with detectable warnings
·
Information from staff regarding compliance with the Liz Carabine
Ordinance
·
Adding verbiage to future agendas indicating that a quorum may
exist during a teleconference
·
Adding verbiage to future agendas indicating that a possible executive
session may take place
11.
Adjournment:
MOTION was made by Bernie
Deutsch, seconded by Alex Reynoso, to adjourn the
Meeting
adjourned at
Minutes Prepared by: Deb Richardson,
Secretary III