NEW BUSINESS
DISTRICT 7
ISSUE RFP ON PRIVATE PROPERTY AT THE NORTHEAST CORNER OF MCDOWELL ROAD AND ALVARADO ROAD
Request authorization to issue a Request for Proposals (RFP), select a development team, and begin negotiations for a market-rate housing project with an affordable and attainable component located at the northeast corner of McDowell Road and Alvarado Road.
The purpose of this request is to pursue solicitations from qualified development teams to develop the approximately 170,000 square feet of privately-owned property located at the northeast corner of McDowell Road and Alvarado Road.
This request is in response to a private developer who has the property under control and envisions a market rate urban residential rental project. The RFP criteria will include requirements for a non-refundable performance deposit and an affordable and attainable housing set aside.
The RFP will remain open for 14 days. Community input into the design of the project will be sought. Final business terms will be submitted to the Subcommittee and City Council for approval prior to entering into an agreement.
This item was recommended for City Council approval by the Neighborhoods, Housing, Historic Preservation, Arts, and Culture Subcommittee at its October 22, 2008 meeting.
This item is recommended by Mr. Krietor and the Downtown Development Office.
DISTRICT 8
AVIATION DEPARTMENT ON-CALL TRAFFIC ENGINEERING SERVICES - AMENDMENT 2 TO CONTRACT 122843
Request to authorize the City Manager to amend Contract 122843 with HDR Engineering, Inc. to increase the contract limit by $2,200,000 for the remaining contract term, including two, one-year options, and to provide a provision to allow a cost of living increase to approved labor classifications effective for the 2011 contract period. Labor increases shall fall within the Engineering and Architectural Services Department approved consultant labor rate range for each classification and at no time shall it exceed a maximum of five percent above the previous year increase. The spending limit of each fiscal year shall be determined by the Aviation Department's Capital Improvement Program.
HDR Engineering, Inc. was chosen for this project using a qualifications-based selection process as authorized by Title 34-603 of the Arizona Revised Statutes as managed by the City Engineer.
On December 19, 2007, City Council approved Contract 122843 for the amount of $825,000 to provide on-call traffic engineering services, with funding from a single funding source. The contract term was for an initial three-year period with two, one-year extension options. An amendment is needed to provide on-call services on short notice. All charges will be made to specific project assignments as approved by the Aviation Department.
The engineer's contract limit shall be increased by $2,200,000 to a total contract not to exceed $3,025,000, including all subconsultant and reimbursable costs throughout the duration of the contract term.
Financial Impact
Funding for these services is available in various Aviation Department Operating and Capital funding sources.
Affirmative Action
HDR Engineering, Inc. is eligible to do business with the City of Phoenix until April 7, 2009, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
M/W/SBE Report
Although no Minority/Women/Small Business Enterprise (M/W/SBE) utilization goals are set on professional services contracts in support of the City's capital construction program, firms are strongly encouraged to utilize certified M/W/SBE firms where possible.
This Council award is subject to execution of the agreement by all of the parties.
Mr. Krietor and the Aviation Department concur with this request.
This item is also recommended by the Engineering and Architectural Services Department.
CITYWIDE
2009 ENVIRONMENTAL AND SAFETY REGULATORY ASSISTANCE ANNUAL SERVICES - CHEMICAL SAFETY
Request to authorize the City Manager, or his designee, to enter into five separate agreements with firms to provide chemical safety services for the environmental and safety regulatory assistance annual services during the 2009 calendar year, with an option to extend the period of service for an additional one-year term. The consultants' services will be utilized on an as-needed basis to provide various professional services including, but not limited to: compliance reviews, project administration, permitting, and department training. These contracts will be managed by the Street Transportation Department. Each firm will have a contract limit of $125,000. The firms are as follows:
•
AMEC Earth and Environmental
•
Brown & Caldwell
•
Engineering & Environmental
•
Geotechnical & Environmental
•
Ninyo & Moore
Financial Impact
Funds are available in various Capital Improvement Program projects from each City department utilizing these services.
Affirmative Action
The subject firms are eligible to do business with the City of Phoenix by their compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. Each firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract. The firms and their respective affirmative action expiration dates are as follows:
Firm Name
Expiration Date
AMEC Earth & Environmental
December 4, 2008
Brown & Caldwell
August 11, 2009
Engineering & Environmental
July 31, 2009
Geotechnical & Environmental
May 2, 2009
Ninyo & Moore
May 4, 2009
This Council award is subject to execution of the agreement by all of the parties.
The Street Transportation Department concurs with this request.
This item is also recommended by Mr. Callow and the Engineering and Architectural Services Department.
CITYWIDE
2009 ENVIRONMENTAL AND SAFETY REGULATORY ASSISTANCE ANNUAL SERVICES - NATURAL CULTURAL RESOURCES
Request to authorize the City Manager, or his designee, to enter into eight separate agreements with firms to provide natural cultural resource services for the environmental and safety regulatory assistance annual services during the 2009 calendar year, with an option to extend the period of service for an additional one-year term.
The consultants' services will be utilized on an as-needed basis to provide various professional services including, but not limited to: compliance reviews, project administration, permitting, and department training. These contracts will be managed by the Street Transportation Department. Each firm will have a contract limit of $400,000. The firms are as follows:
•
AMEC Earth & Environmental
•
Archaeological Consulting Services, Ltd.
•
Aztec Engineering
•
Desert Archaeology, Inc.
•
EcoPlan Associates
•
Jacobs Engineering Group
•
Logan Simpson Design
•
URS Corporation
Financial Impact
Funds are available in various Capital Improvement Program projects from each City department utilizing these services.
Affirmative Action
The subject firms are eligible to do business with the City of Phoenix by their compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. Each firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract. The firms and their respective affirmative action expiration dates are as follows:
Firm Name
Expiration Date
AMEC Earth & Environmental
December 4, 2008
Archaeological Consulting Services, Ltd.
August 12, 2009
Aztec Engineering
February 4, 2009
Desert Archaeology, Inc.
December 28, 2008
EcoPlan Associates
August 21, 2009
Jacobs Engineering Group
June 27, 2009
Logan Simpson Design
April 12, 2009
URS Corporation
December 22, 2008
M/W/SBE Report
Although no Minority/Women/Small Business Enterprie (M/W/SBE) utilization goals are set on professional services contracts in support of the City's capital construction program, firms are strongly encouraged to utilize certified M/W/SBE firms where possible. Archaeological Consulting Services, Ltd. is a certified firm and plans to self-perform the total contract amount.
This Council award is subject to execution of the agreement by all of the parties.
The Street Transportation Department concurs with this request.
This item is also recommended by Mr. Callow and the Engineering and Architectural Services Department.
CITYWIDE
2009 ENVIRONMENTAL AND SAFETY REGULATORY ASSISTANCE ANNUAL SERVICES - OCCUPATIONAL SAFETY AND HEALTH
Request to authorize the City Manager, or his designee, to enter into three separate agreements with firms to provide occupational health and safety services for the environmental and safety regulatory assistance annual services during the 2009 calendar year, with an option to extend the period of service for an additional one-year term. The consultants' services will be utilized on an as-needed basis to provide various professional services including, but not limited to: compliance reviews, project administration, permitting, and department training. These contracts will be managed by the Street Transportation Department. Each firm will have a contract limit of $75,000. The firms are as follows:
•
AMEC Earth & Environmental
•
Geotechnical & Environmental
•
IHI Environmental
Financial Impact
Funds are available in various Capital Improvement Program projects from each City department utilizing these services.
Affirmative Action
The subject firms are eligible to do business with the City of Phoenix by their compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. Each firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract. The firms and their respective affirmative action expiration dates are as follows:
Firm Name
Expiration Date
AMEC Earth & Environmental
December 4, 2008
Geotechnical & Environmental
May 2, 2009
IHI Environmental
April 18, 2009
This Council award is subject to execution of the agreement by all of the parties.
The Street Transportation Department concurs with this request.
This item is also recommended by Mr. Callow and the Engineering and Architectural Services Department.
CITYWIDE
4108JOC066 CONSTRUCTION CONTRACT AWARD - CITYWIDE GENERAL MECHANICAL AND PLUMBING JOB ORDER CONTRACT
Request to authorize the City Manager, or his designee, to enter into agreements and to execute option years with HACI Service, LLC; Midstate Mechanical, Inc.; and Premier Mechanical Corporation to provide on-call general mechanical and plumbing job order contract (JOC) services. The principal scope of work may include, but is not limited to: general mechanical, chiller replacement, new chiller installation, chiller annual service, cooling tower replacement, new chiller installation, minor demolition, minor sheet metal design, sizing and installation, HVAC system balancing, HVAC airside equipment installation or replacement, and all other work as it relates to this JOC and work incidental to.
The JOCs will be 36-month duration contracts or $6,000,000, whichever occurs first. The City reserves an option to renew each contract for an additional 24-month term or the balance of the maximum contract amount of $10,000,000, including all contract amendments. The City intends that each job order/project performed under these JOCs will not exceed $1,500,000 in construction costs, but in no event will any job order exceed $2,000,000 subsequent to Council approval of the change in limits.
The contractors were chosen for this project using a qualifications-based selection process as authorized by Title 34-603 of the Arizona Revised Statutes. Based on this selection process, these firms were determined to be the most qualified to provide the required services for this contract.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate, and to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Financial Impact
Various Capital Improvement Program and Operating funds from City departments using these services will be used for funding.
Affirmative Action
The subject firms are eligible to do business with the City of Phoenix by their compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. The firms are responsible for maintaining their eligibility during the life of the contract and failure to do so may result in termination of the contract. The firms and their respective affirmative action expiration dates are as follows:
Contractor
Affirmative Action Expiration Date
HACI Service, LLC
October 19, 2009
Midstate Mechanical, Inc.
December 26, 2008
Premier Mechanical Corporation
March 25, 2009
M/W/SBE Report
During the term of these JOCs, the contractors are expected to meet a contract Minority/Women/Small Business Enterprise (M/W/SBE) utilization goal of five percent which will be reviewed on a semi-annual basis.
Citizen Notification
The public will be notified on each job order agreement if notification is required.
This Council award is subject to execution of the agreement by all of the parties.
The Acting City Engineer concurs with this request.
This item is also recommended by Mr. Callow.
CITYWIDE
IFB 08-013A - SECURITY GUARD SERVICES (UNARMED AND UNIFORMED) - REQUIREMENTS CONTRACT
Request to authorize the City Manager to rescind the contract to Taylor Made Security and Investigations and re-award Agreement IFB 08-013 to Blackstone Security Services, Inc., Phoenix, Arizona. Blackstone Security Services, Inc. would assume the emergency security guard services at the rate of $20.75 per hour for Citywide use on an as-needed basis. The agreement was originally awarded by formal Council action on November 14, 2007. No additional funds are requested.
The contract period runs through November 30, 2009. The contract has three additional optional years to extend in one-year increments. This option will be used by staff if considered in the best interest of the City to do so.
The subject firm is eligible to do business with the City of Phoenix until September 25, 2009, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This request is made by the Deputy Finance Director.
This item is also recommended by Mr. Washington.
CITYWIDE
RFA 09-019 - MATCHPOINT+ ANALYSIS STATION FOR CARTRIDGE CASES
Request to authorize the City Manager to enter into an agreement with Forensic Technology WAI, Inc., Quebec, Canada, for the purchase of a Matchpoint+ Analysis Station for cartridge cases to integrate with the new IBIS-TRAX Solution Integrated Ballistics Identification System for the Police Department. The total cost will be $57,177.
Funds are available in the Police Department's budget.
The subject firm is exempt from complying with the Suppliers and Lessee's Affirmative Action Requirements Ordinance (G-3533) under its provision in Section 18-21.
This request is made by the Deputy Finance Director and the Public Safety Manager.
This item is also recommended by Mr. Washington.
CITYWIDE
VALLEY METRO RAIL, INC. SECURITY AND CODE ENFORCEMENT
Request to authorize the City Manager, or his designee, to enter into an agreement with Valley Metro Rail, Inc. (METRO) for security and code enforcement for the Metro Light Rail System within the city.
The City and the cities of Tempe and Mesa have been in negotiations with METRO concerning overall security and code enforcement for the entire Metro Light Rail System. The City has agreed to provide security and code enforcement for that portion of the Light Rail System located within the city. The security and code enforcement will be coordinated by the Police and Public Transit Departments. The Police Department will provide enforcement of the City Code and criminal statutes on the Light Rail System within the city.
Current functions will include patrolling within the METRO light rail vehicles and on station platforms, inspecting passengers for valid fare media in accordance with established procedures, recording fare inspection data using a handheld verifier, issuing citations for fare evasion and other ordinances, and notifying the City dispatcher by radio of emergency incidents.
The cities of Tempe and Mesa will separately provide security and code enforcement on the Light Rail line within their respective city limits. They also have separate agreements with METRO reflecting their provisions for security and fare enforcement.
Financial Impact
There is no cost related to this action. Costs affiliated with Light Rail security and code enforcement were part of the total operations funding for Light Rail for Fiscal Year 2008-2009. Those funds were approved by the City Council formal action on July 2, 2008.
This item is recommended by Mr. Callow and the Public Transit Department.
CITYWIDE
MAINTENANCE SERVICES AGREEMENT WITH TRIMBLE NAVIGATION LIMITED - FIELDPORT ENTERPRISE SOFTWARE APPLICATION
Request to authorize the City Manager to enter into an agreement with Trimble Navigation Limited (Trimble) for software maintenance and technical support of the Fieldport Enterprise Software Application for the Water Services Department.
The Fieldport Enterprise Software Application (MAPS) is a mobile work order management system that was developed and implemented by Spacient Technologies, Inc. for use by the Water Services Department under Agreement 107126 approved by the City Council on June 4, 2003. The application delivers essential data and information to the Water Distribution and Wastewater Collection Divisions field crews. Under Agreement 107126, the contractor provides the City with a perpetual, non-exclusive license to this application, which can support up to 300 user accounts. The Fieldport Enterprise Software Application is extensively used by the Water Distribution and Wastewater Collection Divisions to schedule the work of their field crews, and is also used for workforce management to initiate and track work orders and other requests and to capture relevant data necessary to effectively maintain the City's water distribution and wastewater collection infrastructure.
In November 2006, Trimble acquired Spacient Technologies, Inc., a leading provider of enterprise field service management and mobile mapping solutions for municipalities and utilities.
Software maintenance services are needed to provide technical support and maintenance services for troubleshooting, minor updates, and upgrades for 250 licenses of the Fieldport Enterprise Software Application in accordance with this agreement. Trimble is the manufacturer of the application and is the sole provider of software maintenance services.
The agreement period for the first year will begin on July 1, 2008 and continue through June 30, 2009. If there is a mutual consent between both parties, this agreement can be extended for a period of four years in annual increments. This option will be exercised by the department if considered in the City's best interest to do so.
Financial Impact
The amount of the agreement will not exceed $159,333. Funding is allocated in Fiscal Year 2008-2009 from the Water Services Department Technical Services Division's Operating budget using Water Maintenance and Operation funds.
Affirmative Action
The subject firm is eligible to do business with the City until April 30, 2009, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is recommended by Mr. Cavazos and the Water Services Department.
DISTRICT 7
FINAL MAP - BUCKEYE LOGISTICS CENTER WEST - 080013
The following final map has been reviewed by the Development Services Department in accordance with the provisions of Section 32-21 of the Phoenix City Code of the City of Phoenix, and was approved on October 16, 2008:
MOD 080013
Project 06-1206
Name of Project: A Map of Dedication for Buckeye Logistics Center West
Located at 71st Avenue and Durango Street
Owner(s): TAG Land Buckeye West, LLC
Engineer(s): Survey Innovation Group
It is recommended that the above map be approved by the City Council and certified by the City Clerk. Recording of the Map of Dedication dedicates the streets and easements as shown to the public.
This item is recommended by Mr. Cavazos and the Development Services Department.
DISTRICT 7
FINAL PLAT -
BARREL-O-FUN - 080104
The following final plat has been reviewed by the Development Services Department in accordance with the provisions of Section 32-21 of the Phoenix City Code of the City of Phoenix, and was approved on October 20, 2008:
Plat 080104
Project 08-1877
Name of Project: Barrel-O-Fun
A Two-Lot Commercial Plat
Located 362 feet west of the northwest corner of 71st Avenue and Sherman Street
Owner(s): Chamberlain Development, LLC and
Barrel-O-Fun Snack Food Co Southwest, Inc.
Engineer(s): Cottrell Engineering Group, LLC
It is recommended that the above plat be approved by the City Council and certified by the City Clerk. Recording of the plat dedicates the streets and easements as shown to the public.
This item is recommended by Mr. Cavazos and the Development Services Department.
DISTRICT 7
FINAL PLAT - SOUTH MOUNTAIN CROSSING II - 070241
The following final plat has been reviewed by the Development Services Department in accordance with the provisions of Section 32-21 of the Phoenix City Code of the City of Phoenix, and was approved on October 17, 2008:
Plat 070241
Project 06-3700
Name of Project: South Mountain Crossing II
A Nine-Lot Commercial Plat
Located at the northwest corner of Southern Avenue and 35th Avenue
Owner(s): Carlyle/Smith - Cypress 25th Avenue, LLC
Engineer(s): Civiltec
It is recommended that the above plat be approved by the City Council and certified by the City Clerk. Recording of the plat dedicates the streets and easements as shown to the public.
This item is recommended by Mr. Cavazos and the Development Services Department.
DISTRICT 8
FINAL PLAT - RIO SALADO COMMERCE PARK - 080053
The following final plat has been reviewed by the Development Services Department in accordance with the provisions of Section 32-21 of the Phoenix City Code of the City of Phoenix, and was approved on October 23, 2008:
Plat 080053
Project 07-4749
Name of Project: Rio Salado Commerce Park
A 10-Lot Commercial Plat
Located at 24th Street and University Drive
Owner(s): Behringer Harvard Rio Salado, LLC
Engineer(s): WRG Design
It is recommended that the above plat be approved by the City Council and certified by the City Clerk. Recording of the plat dedicates the streets and easements as shown to the public.
This item is recommended by Mr. Cavazos and the Development Services Department.
REPORTS FROM CITY MANAGER, COMMITTEES OR CITY OFFICIALS
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