NEW BUSINESS
DISTRICT 8
AV11000055 - PHOENIX SKY HARBOR INTERNATIONAL AIRPORT TERMINAL 3 ELECTRICAL UPGRADES
Request to authorize the City Manager to approve a change order for Contract 123117 with Affiliated Engineers, Inc. for the Phoenix Sky Harbor International Airport Terminal 3 Electrical Upgrades project.
This design services change order is necessary in order to construct a new Service Electrical Switch cabinet room and a new Arizona Public Service transformer enclosure.
Contract 123117 was originally approved for $148,415.38 by City Council on February 6, 2008. The Aviation Department is requesting an amount of $64,526.00 be added to the contract.
Financial Impact
Funding is available from Airport Bonds.
Affirmative Action
The subject firm is eligible to do business with the City of Phoenix until November 1, 2008, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This Council award is subject to execution of the agreement by all of the parties.
This item is recommended by Mr. Krietor and the Aviation Department.
CITYWIDE
CANCELLATION OF WORK STUDY MEETING
Request authorization to cancel the following meeting:
Work Study Meeting
September 30, 2008 (Rosh Hashanah)
This item is submitted by Ms. Takata and the City Manager's Office.
DISTRICTS 2, 3, AND 4
WS90500240 - 2010 SANITARY SEWER RELIEF AND REPLACEMENT PROGRAM DESIGN SERVICES - NORTHEAST QUADRANT
Request to authorize the City Manager to enter into an agreement with Engineering Alliance, Inc. to provide design services for the 2010 Sanitary Sewer Relief and Replacement Program. Engineering Alliance, Inc. will be working in the northeast area of the city. The Engineer shall participate in evaluation, design, and assist during the bidding phase.
Engineering Alliance, Inc. was chosen for this project using a qualifications-based selection process authorized by Title 34-603 of the Arizona Revised Statutes. Based on this selection process, Engineering Alliance, Inc. was determined to be the most qualified firm to provide the required services in support of the Water Services Department.
The Engineer's fee shall not exceed $627,180, including all subconsultant and allowable costs.
Additionally, request to authorize the City Manager to take all action as may be necessary or appropriate and to execute all utilities-related design and construction agreements, licenses, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Financial Impact
Funding for this project is available from Wastewater Development Occupational Fees.
Affirmative Action
The subject firm is eligible to do business with the City of Phoenix until June 21, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
M/W/SBE Report
Although no M/W/SBE utilization goals are set on professional services contracts in support of the City's Capital Construction Program, firms are strongly encourage to utilize certified M/W/SBE firms where possible. Engineering Alliance, Inc. will subcontract to the following certified firms in performing the required contract services:
Acura Engineering
MBE
$30,591
This Council award is subject to execution of the agreement by all of the parties.
The Water Services Department concurs with this request.
This item is also recommended by Mr. Cavazos and the Engineering and Architectural Services Department.
DISTRICTS 4, 5, 6,
AND 7
WS90500241-2010 - SANITARY SEWER RELIEF AND REPLACEMENT PROGRAM DESIGN SERVICES - SOUTHWEST QUADRANT
Request to authorize the City Manager to enter into an agreement with Kennedy Jenks Consultants, Inc., to provide design services for the 2010 Sanitary Sewer Relief and Replacement Program. Kennedy Jenks will be working in the southwest area of the city. The Engineer shall participate in evaluation, design, and assist during the bidding phase.
Kennedy Jenks Consultants, Inc. was chosen for this project using a qualifications-based selection process authorized by Title 34-603 of the Arizona Revised Statutes. Based on this selection process, Kennedy Jenks Consultants, Inc. was determined to be the most qualified firm to provide the required services in support of the Water Services Department.
The Engineer's fee shall not exceed $542,956, including all subconsultant and allowable costs.
Additionally, request to authorize the City Manager to take all action as may be necessary or appropriate and to execute all utilities-related design and construction agreements, licenses, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to, electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Financial Impact
Funding for this project is available from Wastewater Development Occupational Fees.
Affirmative Action
The subject firm is eligible to do business with the City of Phoenix until July 19, 2009, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This Council award is subject to execution of the agreement by all of the parties.
The Water Services Department concurs with this request.
This item is also recommended by Mr. Cavazos and the Engineering and Architectural Services Department.
DISTRICT 7
PW16700013 - 27TH AVENUE SOLID WASTE MANAGEMENT FACILITY RETROFIT - CM@RISK DESIGN PHASE SERVICES - CHANGE ORDER 1
Request to authorize the City Manager to approve Change Order 1 in the amount of $56,384 to the 27th Avenue Solid Waste Management Facility Retrofit Construction Manager at Risk (CM@Risk) Design Phase Services Contract 123481 with Layton Construction Company.
This change order is required for additional programming to include the Driver Training facility, which is also located at 27th Avenue, into the Transfer Station/Material Recovery Facility project. These two projects need to coincide and be linked together for future improvements. These programming efforts were not included in the original scope of work.
Financial Impact
The original contract amount was $118,800. This requested Change Order 1 for $56,384 will bring the total CM@Risk Design Phase Services contract amount to $175,184. Funding for this change order is available through Solid Waste Non-Profit Corporation Bond Funds.
Affirmative Action
The firm of Layton Construction Company is eligible to do business with the City of Phoenix until February 7, 2009, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Section V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
Previous City Council Action
The original contract was approved by City Council on April 30, 2008.
This item is recommended by Mr. Naimark and the Engineering and Architectural Services Department.
DISTRICT 7
PW16700013 - 27TH AVENUE SOLID WASTE MANAGEMENT FACILITY RETROFIT PROGRAMMING SERVICES - CHANGE ORDER 1
Request to authorize the City Manager to approve Change Order 1 in the amount of $109,914 to the 27th Avenue Solid Waste Management Facility Retrofit Programming Services Contract 123482 with HDR Engineering, Inc.
This change order is required for programming services associated with incorporating the 27th Avenue Solid Waste Management facility (Transfer Station/Materials Recovery Facility) project and the existing Driver Training facility, which is located on the 27th Avenue Landfill site. These two projects/ facilities need to be linked together for future improvements. These programming efforts were not included in the original scope of work.
Financial Impact
The original contract amount was $354,593. This requested Change Order 1 for $109,914 will bring the total Programming Services contract amount to $464,507. Funding for this change order is available through Solid Waste Non-Profit Corporation Bonds.
Affirmative Action
The firm of HDR Engineering, Inc. is eligible to do business with the City of Phoenix until April 7, 2009, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Section V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
Previous City Council Action
The original contract was approved on April 30, 2008.
This item is recommended by Mr. Naimark and the Engineering and Architectural Services Department.
CITYWIDE
WS85050023 - STEEL TANK REHABILITATION CM@RISK DESIGN PHASE SERVICES
Request to authorize the City Manager to enter into an agreement with Currier Construction, Inc. to provide Construction Manager at Risk (CM@Risk) design phase services in support of the steel tank rehabilitation projects at approximately 20 sites citywide. The steel tanks vary in size from 20,000 gallons to 5 MG. The estimated construction cost for the entire project is $7 million, which is currently funded over Fiscal Years 2008/09 to 2011/12. This contract will be for a one-year period, with an option to renew for three additional one-year periods. Staff will return to City Council for additional design phase services as funding becomes available.
The scope of work to be performed at each of the sites may include, but is not limited to: welding, tank structural repairs, surface preparation and coating of existing tanks, construction of new tanks, installation of cathodic protection systems, installation of level sensors and transmitters, installation of wiring and conduits, installation of electrical panels, site grading, drainage and installation of erosion control materials, demolition, and installation of piping and valves associated with tank operation.
Currier Construction, Inc. was chosen for this project using a qualifications-based selection process as authorized by Title 34-603 of the Arizona Revised Statues. Based on this selection process, this firm was determined to be the most qualified to provide the required services for this project.
Additionally, request to authorize the City Manager to take all action as may be necessary or appropriate and to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Financial Impact
The CM@Risk's fee shall not exceed $150,000, including all subconsultant and allowable costs. Funds for these services are available in the Capital Improvement Program using Water Revenue (0051).
Affirmative Action
The subject firm is eligible to do business with the City of Phoenix through November 12, 2008, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This Council award is subject to execution of the agreement by all parties.
The Water Services Department concurs with this request.
This item is also recommended by Mr. Cavazos and the Engineering and Architectural Services Department.
CITYWIDE
WS90120033 - 91ST AVENUE WASTEWATER TREATMENT PLANT 25-YEAR FACILITY MASTER PLAN STUDY UPDATE
Request to authorize the City Manager to enter into an agreement with Greeley and Hansen, LLC to update the existing 25-Year Facility Master Plan (Fiscal Year 2005-2030) for the period beginning 2010 through 2035. This project will evaluate the water portfolio management for the five Sub-Regional Operating Group (SROG) cities, update the facility specific recommendations for the 91st Avenue Wastewater Treatment Plant (WWTP), and update those sections of the Master Plan affected by the revised projections and facility recommendations. The updated study shall provide an economically justifiable approach to new construction within the SROG treatment system. The 25-Year Facility Master Plan is to be updated from 2010 to the year 2035 to reflect the water portfolio management, sewer shed, means to improve or provide opportunities to deliver additional flow to the plant, effectiveness and the scale of the improvements needed to pursue future new construction within the SROG system.
Greeley and Hansen, LLC, was chosen for this project using a qualifications-based selection process as authorized by Title 34-603 of the Arizona Revised Statues. Based on this selection process, this firm was determined to be the most qualified to provide the required services for this project.
Financial Impact
The Consultant's fee shall not exceed $896,324, including all subconsultant and allowable costs.
Funds for these services are available from Wastewater Development Occupational Fees and SROG Capital Improvement Program funds.
Affirmative Action
The subject firm is eligible to do business with the City of Phoenix through August 1, 2009, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This Council award is subject to execution of the agreement by all parties.
The Assistant Water Services Director concurs with this request.
This item is also recommended by Mr. Cavazos and the Engineering and Architectural Services Department.
CITYWIDE
IFB 05-139B - FIRE EXTINGUISHER INSPECTION AND TESTING SERVICES - REQUIREMENTS CONTRACT
Request to authorize additional expenditures to IFB 05-139 with Wildcat Fire Services, Inc., dba National Fire Control, Apache Junction, Arizona. The agreement was the result of IFB 05-139 awarded by formal Council action on June 22, 2005. An additional $100,000 is being requested, which will increase the four-year contract total amount from $370,753.60 to $470,753.60. The added funds reflect the actual requirements of nine departments which have been higher than originally anticipated. This request is made by the Deputy Finance Director.
The agreement runs through June 30, 2009, with an option to extend for one additional year which will be exercised by staff if considered in the City's best interest to do so.
Funds are available in the following department budgets: Public Works, Aviation, Water Services, Police, Convention Center, Housing, Human Services, Fire, and Public Transit.
Affirmative Action
The subject firm is eligible to do business with the City of Phoenix until December 5, 2008, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Fairbanks, Mr. Washington, Mr. Callow, Mr. Cavazos, Mr. Krietor, Mr. Naimark, and Mr. Zuercher.
CITYWIDE
IFB 07-022A -
INSTALL AND REPAIR CHAINLINK FENCING - REQUIREMENTS CONTRACT
Request to authorize additional expenditures for the agreement with LP Steel Industries, Inc, Stanfield, Arizona to install and repair chainlink fencing, which was a result of IFB 07-022, awarded by formal Council action January 20, 2007. An additional annual amount of $232,000 is necessary because of citywide contract usage was higher than originally anticipated. The requested dollar amount includes previous expenditures and an increase to the estimated expenditures. This request is made by the Deputy Finance Director.
Funds are available in various City departments' budgets.
The subject firm is eligible to do business with the City of Phoenix until October 25, 2008, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Fairbanks.
DISTRICTS 7 AND 8
CHANGE ORDER 1 TO CONTRACT 122374 WITH
CMX, LLC - FIRST STREET
30-INCH WATER MAIN DESIGN REALIGNMENT
Request to authorize the City Manager to amend and extend Contract 122374 with CMX, LLC to provide additional engineering services for the realignment of the 30-inch water main along First Street from Van Buren Street to Jefferson Street to 6th and 8th Avenues from Van Buren Street to Jefferson Street.
On October 10, 2007, City Council approved award of Contract 122374 to CMX, LLC to provide professional engineering services for the design plan, specifications, and cost estimates for the construction of a 30-inch water main along First Street from Van Buren Street to Jefferson Street for an amount not to exceed $149,325 (WS85500323). Engineering services include data acquisition, right-of-way mapping, construction drawings, utility coordination, and the preparation of the specifications as required for the project. Amendment 1 to Contract 122374 amended the billing schedule (Exhibit C).
Contract Change Order 1, for an amount not to exceed $79,375 (WS85500323), is necessary for additional engineering services for the realignment of the 30-inch water main from the original location along First Street to an alternative location in an alignment along 6th Avenue from Van Buren Street to Adams Street, along Adams Street from 6th Avenue to 8th Avenue, and along 8th Avenue from Adams Street to Jefferson Street. The realignment is due to the complexity of finding an acceptable location in First Street among all the existing major utilities that meets Water Services Department standards along the entire alignment. Contract Change Order 1 will extend the contract term an additional 150 calendar days through March 9, 2009.
Financial Impact
The original amount of Contract 122374 is $149,325. Contract Change Order 1, for an amount not to exceed $79,375 (WS85500323), will increase Contract 122374 from $149,325 to $228,700. Funding is available from the Water Capital Improvement Program budget using Water Revenue Funds.
Affirmative Action
The subject firm is eligible to do business with the City of Phoenix until April 12, 2009, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
Citizen Notification
A professional public relations firm has been subcontracted by the professional design consultant to provide information to residents and businesses along the construction alignment, which will include public meetings during the design phase of this project. The firm will also maintain a posted hotline number at the project site(s) during construction and an active public information program relating to public access and other issues.
This item is recommended by Mr. Cavazos and the Water Services Department.
CITYWIDE
AMEND IGA 97054 WITH U.S. BUREAU OF RECLAMATION - JOINTLY CONDUCT AGUA FRIA RECHARGE PROJECT
Request to authorize the City Manager to amend the existing Intergovernmental Agreement (IGA) with the U.S. Bureau of Reclamation (Bureau) by $462,000 to jointly conduct the Phoenix Metropolitan/Agua Fria Recharge Project Feasibility Study. The Bureau will contribute $231,000 of the funding, and the Multi-City Subregional Operating Group (SROG) will fund the remaining $231,000. This is Modification 8 to Cooperative Agreement 01-FC-32-0010.
On April 11, 2001, City Council approved IGA 97054 with the Bureau for $400,000 to jointly conduct the Phoenix Metropolitan/Agua Fria Recharge Project Feasibility Study. The project investigates opportunities for SROG to recharge reclaimed water from the 91st Avenue Wastewater Treatment Plant (WWTP) in the Agua Fria riverbed. Grant 01-FC-32-0010 provides funding for all phases of the project.
Seven modifications to IGA 97054 have increased the total project cost to $3,376,000 since April 11, 2001. These costs were shared by the Bureau and SROG. Modification 7 extended the agreement term to September 30, 2008.
As part of Modification 8, the Bureau will extend and continue to fund the Phase 2 Feasibility Study Initial Technical Investigations/Economic Analyses. The funds will be utilized to continue to update and finalize the Draft Environmental Impact Statement for public review at the Bureau's request to better meet their requirements. Modification 8 is scheduled to be completed September 30, 2009.
Future phases will include the following: Phase 3 Preliminary Designs; and Feasibility Report.
Financial Impact
As part of Modification 8, the Bureau will provide $231,000 to apply to IGA 97054. Of the $231,000, the Bureau will provide $86,000 of in-kind work to the project and reimburse the City $145,000. The City and SROG have already provided $231,000 in accordance with the IGA. Funds were available from the Wastewater Capital Improvement Program budget using Wastewater Revenue and SROG funds. The allocation of costs between SROG members is borne in proportion to their capacity ownership of the 91st Avenue WWTP, which City of Phoenix cost share is approximately 54.2 percent or $125,202.
Modification 8 will increase the total project cost for IGA 97054 from $3,376,000 to $3,838,000. Of the $3,838,000, $1,919,000 is SROG's share, and of that the City of Phoenix's portion is estimated to be $1,040,098.
Affirmative Action
As a governmental entity, the Bureau of Reclamation is exempt from City of Phoenix affirmative action requirements as stated in Chapter 18, Article V, Section 18-21, Exemptions B.1 of Phoenix City Code.
Citizen Notification
The Phoenix Metropolitan/Agua Fria Recharge Project Feasibility Study is following the full Federal National Environmental Policy Act process that includes formal public hearings and notifications.
This request was approved by the SROG Committee on March 12, 2008.
This item is also recommended by Mr. Cavazos and the Water Services Department.
CITYWIDE
AMENDMENT TO IGA 119777 WITH U.S. BUREAU OF RECLAMATION - JOINTLY FUND CENTRAL ARIZONA CONCENTRATE MANAGEMENT
Request to authorize the City Manager to amend the existing Intergovernmental Agreement (IGA) 119777 with the U.S. Bureau of Reclamation (Bureau) to continue jointly participating in the Central Arizona Salinity Concentrate Management Study Alternatives Viability Assessment. The Bureau will contribute $25,333 of funding and the Multi-City Subregional Group (SROG) will contribute $25,333 of in-kind services. This is Modification 1 to Agreement 06-GI-32-0020.
On September 13, 2006, City Council approved award of IGA 119777 to the Bureau for $120,000 to jointly fund the Central Arizona Salinity Concentrate Management Study Alternatives Viability Assessment. As Central Arizona looks at ways to reduce salinity levels in water, membrane treatment is the one technology to remove the salts. This technology produces approximately 85 percent product water and 15 percent brine or concentrate. The concentrate is highly saline and must be disposed of in an economic and environmentally safe manner. The Central Arizona Salinity Concentrate Management Study will focus on new technologies to treat and reduce the concentrate while recovering as much water as possible over the expected five-year project term.
Modification 1 will increase the total project cost to $170,666 for IGA 119777. Modification 1 will add $50,666 ($25,333 from Bureau and $25,333 from SROG) to the Central Arizona Concentrate Management Study budget for Federal Fiscal Year 2008 (October 1, 2008 through September 30, 2009). The City and SROG's matching funds to be contributed through in-kind staff services will continue the investigation and analysis work associated with concentrate management research to develop technologies to reduce the concentrate in an environmental and sustainable way. Modification 1 is scheduled to be completed by September 30, 2009.
Financial Impact
The Bureau will provide $25,333 to apply to IGA 119777. The City and SROG will provide $25,333 of in-kind staff services in accordance with the IGA. The allocation of in-kind services between SROG members is borne in proportion to their capacity ownership of the 91st Avenue WWTP at the inception of the project, which the City of Phoenix cost share is approximately 56.44 percent or approximately $14,298.
Modification 1 will increase the total project cost for IGA 119777 from $120,000 to $170,666. Of the $85,333 SROG share, the City of Phoenix's share is estimated to be $48,162.
Affirmative Action
As a government entity, the Bureau of Reclamation is exempt from City of Phoenix affirmative action requirements as stated in Chapter 18, Article V, Section 18-21, Exemptions B.1 of Phoenix City Code.
This modification will be presented for approval to the SROG Advisory Committee on September 18, 2008.
This item is recommended by Mr. Cavazos and the Water Services Department.
CITYWIDE
AMENDMENT TO IGA 97914 WITH U.S. BUREAU OF RECLAMATION - JOINTLY FUND CENTRAL ARIZONA SALINITY STUDY
Request to authorize the City Manager to amend the existing Intergovernmental Agreement (IGA) 97914 with the U.S. Bureau of Reclamation (Bureau) to jointly continue participating in the Central Arizona Salinity Study. The Bureau will contribute $64,000 of funding and the Multi-City Subregional Group (SROG) will contribute $64,000 of in-kind services. This is Modification 9 to Agreement 02-GI-32-0080.
On June 13, 2001, City Council approved IGA 97914 with the Bureau for $600,000 to jointly fund the Central Arizona Salinity Study. The purpose of the study is to develop information necessary to support adoption of a regional salinity management strategy for Central Arizona and/or select a solution or solutions to mitigate salinity problems. The study serves as the vehicle to coordinate the participating agencies and communities in order to efficiently and effectively identify salinity problems and possible solutions.
From June 11, 2003, through September 19, 2007, City Council approved Modifications 1 through 8, for an amount not to exceed $2,960,000, to jointly continue funding the Central Arizona Salinity Study. These costs were shared by the Bureau and SROG. Modifications 1 through 8 increased IGA 97914 from $600,000 to $3,560,000, and extended the contract term to September 30, 2008. In addition, these approved modifications reallocated the Bureau's total contributions for Modifications 4, 6, and 7 from $450,000 in-kind services to $350,000 in-kind services and $100,000 cash transfer to SROG.
Modification 9 will increase the total project cost to $3,688,000 for IGA 97914. Modification 9 will add $128,000 ($64,000 from Bureau and $64,000 from SROG) to the Central Arizona Salinity Study budget for Federal Fiscal Year 2008 (October 1, 2008 through September 30, 2009). The City and SROG's matching
funds to be contributed through in-kind staff services will continue the investigation and analysis work associated with highly saline water and continue to develop a salinity management plan and regional solutions to address the issue of salinity in Central Arizona. Modification 9 is scheduled to be completed by September 30, 2009.
Financial Impact
The Bureau will provide $64,000 to apply to IGA 97914. The City and SROG will provide $64,000 of in-kind staff services in accordance with the IGA. The allocation of in-kind services between SROG members is borne in proportion to their capacity ownership of the 91st Avenue WWTP at the inception of the project, which the City of Phoenix cost share is approximately 54.2 percent or $34,688.
Modification 9 will increase the total project cost for IGA 97914 from $3,560,000 to $3,688,000. Of the $1,844,000 SROG share, the City of Phoenix's share is estimated to be $999,448.
Affirmative Action
As a government entity, the Bureau of Reclamation is exempt from City of Phoenix affirmative action requirements as stated in Chapter 18, Article V, Section 18-21, Exemptions B.1 of Phoenix City Code.
This modification will be presented for approval to the SROG Advisory Committee on September 18, 2008.
This item is recommended by Mr. Cavazos and the Water Services Department.
CITYWIDE
INTERGOVERNMENTAL AGREEMENT WITH CITY OF TOLLESON - TREATING AND DELIVERING TOLLESON'S ENTITLEMENT WATER
Request to authorize the City Manager, or his designee, to enter into an Intergovernmental Agreement (IGA) with the City of Tolleson to treat and deliver Tolleson's Salt River Project (SRP) entitlement water allocation. This IGA replaces previous Agreement 75437.
On June 19, 1996, City Council approved Agreement 75437 between Phoenix and Tolleson pertaining to treating and delivering Tolleson's entitlement water, which became effective September 11, 1996.
Tolleson requested the treatment and delivery of additional entitlement water. Phoenix also wishes to adjust Tolleson's current water rate. Therefore, both cities agreed to enter into a new wholesale water agreement.
Tolleson shall obtain and provide to Phoenix a written agreement where the Salt River Valley Water Users' Association (Association) agrees that Tolleson's entitlement water can be diverted by Phoenix into Phoenix's transportation and treatment facilities for delivery to Tolleson pursuant to this IGA, and that all water delivered by Phoenix to Tolleson under this IGA shall be charged to Tolleson's entitlement water accounts pursuant to the Tolleson Water Delivery and Use Agreement with the Association.
Phoenix's obligation to divert, transport, and treat Tolleson's entitlement water pursuant to this IGA shall be conditioned upon Tolleson paying any and all assessments, fees, or other charges that the Association may require as a condition of receiving and using Tolleson's entitlement water. Phoenix's obligation to divert, transport, and treat Tolleson's entitlement water shall be limited to, and shall not exceed, the amount of entitlement water that Tolleson has the right to receive pursuant to the Water Delivery and Use Agreement between the Association and Tolleson.
Under the terms and conditions of this IGA, Phoenix agrees to divert, treat, and transport Tolleson's entitlement water. The wholesale water delivery rate through June 30, 2011, shall be $2.11 per 1,000 gallons based on a cost of service study conducted by the Finance Department. After June 30, 2011, the wholesale water rate will be based on the actual capital, operating, and maintenance costs for treating and delivering Tolleson's entitlement water to Tolleson as determined by a cost-of-service study, or by a method mutually agreed upon by both cities. The wholesale water rate will be effective for a three-year period. The wholesale rate can also be adjusted when there are significant increases or decreases as justified by a cost of service study or by a method mutually agreed upon by both cities. Subsequent rate adjustment years will be 2014 and 2017.
Phoenix will deliver entitlement water to Tolleson's two specified points of connection between the Phoenix water distribution system and the Tolleson water distribution system (Points of Delivery). Any additional connection to the Phoenix water distribution system will be by written mutual consent of the cities. Phoenix's obligation to Tolleson under this IGA shall terminate at the points of delivery. Phoenix's obligation to provide wholesale water to Tolleson is contingent upon the availability of water to serve Phoenix water customers. The water needs of Phoenix customers takes precedence over any contractual obligation to Tolleson.
The maximum amount of entitlement water that Phoenix will treat and transport to Tolleson under this IGA is limited to Tolleson's entitlement water amount determined to be available for delivery annually by the Association or 4,500 acre-feet, whichever amount is less. If Tolleson's use exceeds its entitlement amount in any calendar year, Tolleson shall pay the prevailing water and environmental rates for customers outside of the City of Phoenix for the monthly amount of water used in excess of Tolleson's entitlement amount.
If Phoenix agrees in the future to provide an additional point of delivery to Tolleson, Phoenix will treat and transport an additional amount of Tolleson's entitlement water based on the hydraulic capacity of the new point of connection. In such event, the total annual amount of entitlement water delivered to Tolleson shall not exceed the amount available for annual delivery set by the Association, or 5,000 acre-feet, whichever amount is less.
In accordance with this IGA, Phoenix shall have the right to temporarily shutdown the transportation and treatment services for purposes of routine maintenance and repair and in the event of any emergency.
This IGA shall be for an initial term of ten years, and may be renewed by Tolleson for a subsequent additional ten-year term. Within the second ten-year term, either city may terminate this IGA by providing five years prior written notice of such termination to the other city. Upon such notice being given, the IGA shall terminate five years from the date of delivery of such notice. This IGA may also be terminated at any time if both cities agree that it would be mutually beneficial to terminate.
Upon the effective date of this IGA, Agreement 75437 will no longer be in force and effect.
Financial Impact
There is no financial impact to enter into this IGA. The wholesale water rate is based on actual cost of service, so there will be no net gain or loss in water revenue.
Affirmative Action
As a governmental entity, the City of Tolleson is exempt from City of Phoenix affirmative action requirements as stated in Chapter 18, Article V, Section 18-21, Exemptions B.1 of the Phoenix City Code.
This item is recommended by Mr. Cavazos and the Water Services Department.
DISTRICT 4
FINAL PLAT - LIGHT AND LIFE CAMPUS - 080095
The following final plat has been reviewed by the Development Services Department in accordance with the provisions of Section 32-21 of the Phoenix City Code of the City of Phoenix, and was approved on August 27, 2008:
Plat 080095
Project 07-3246
Name of Project: Light and Life Campus
A One-Lot Commercial Plat
Located at 4002 North 18th Avenue, Phoenix, Arizona 85015
Owner(s): First Free Methodist Church
Engineer(s): Lance C. Dickson
It is recommended that the above plat be approved by the City Council and certified by the City Clerk. Recording of the plat dedicates the streets and easements as shown to the public.
This item is recommended by Mr. Cavazos and the Development Services Department.
DISTRICT 8
FINAL PLAT - LUHRS BLOCK- 080044
The following final plat has been reviewed by the Development Services Department in accordance with the provisions of Section 32-21 of the Phoenix City Code of the City of Phoenix, and was approved on August 27, 2008:
Plat 080044
Project 99-37052
Name of Project: Luhrs Block
A One-Lot Commercial Plat
Located at Central Avenue and Jefferson Street
Owner(s): HHLUHRS, LLC
Engineer(s): David S. Klein
It is recommended that the above plat be approved by the City Council and certified by the City Clerk. Recording of the plat dedicates the streets and easements as shown to the public.
This item is recommended by Mr. Cavazos and the Development Services Department.
REPORTS FROM CITY MANAGER, COMMITTEES OR CITY OFFICIALS
Upon request, the City Clerk Department will make this publication available through appropriate auxiliary aids or services to accommodate an individual with a disability by calling the Council Support Section, 602-262-6557; faxing a request to 602-495-5847; or calling TTY number 602-534-2737.