NEW BUSINESS
CITYWIDE
CANCEL AND RESCHEDULE TWO POLICY MEETINGS
Request authorization to cancel the November 3, 2009, Policy meeting and reschedule the meeting to November 4, 2009, at 1:00 p.m.
Further request authorization to cancel the November 10, 2009, Policy meeting due to the National League of Cities Annual Congress of Cities and reschedule the meeting to November 17, 2009, at 2:00 p.m.
This item is recommended by Ms. Takata and the City Clerk Department.
DISTRICT 4
REQUEST FOR PROPOSALS FOR THE SALE OF CITY-OWNED PROPERTY IN THE PIERSON PLACE HISTORIC DISTRICT
Request to issue Request for Proposals (RFP) for five historic, single-family residential structures located at 40, 42, 50, 54, and 96 West Mariposa Street, and two vacant lots located at 44 and 514 West Mariposa Street. These properties are located on the north side of Mariposa Street between Central Avenue and 7th Avenue, and are associated with the federally-assisted light rail and park-and-ride construction at the southwest corner of Central Avenue and Camelback Road. These properties are located within the boundaries of the Pierson Place Historic District.
To conform to the Council-approved Memorandum of Agreement (May 2002) with the Federal Transit Administration (FTA) and the Historic Preservation Treatment Plan (May 2006) for Central and Camelback, the City is required to sell City-owned properties in the Pierson Place Historic District intact and for residential purposes, subject to owner-occupancy and historic preservation restrictions through a Request for Proposals. In order to receive $587 million in federal funds to build light rail, the City of Phoenix committed to comply with the findings of the Environmental Impact Statement which required public input regarding the mitigation of light rail impacts on historic properties at Central and Camelback. The Memorandum of Agreement commits the City of Phoenix to a specific mitigation plan for these properties in Pierson Place. The Historic Properties Treatment Plan (HPTP), as amended, required that an RFP be issued by July 2009. City staff notified the State Historic Preservation Office (SHPO) that issuance of the RFP would be delayed to October of 2009.
Since the HPTP was approved by the FTA and the SHPO in May 2006, adjacent property owners have sought to incorporate the park-and-rides and other transit amenities into a larger development that also encompasses the Central and Camelback station and park-and-ride in a joint development/transit-oriented development opportunity. Owners of the adjacent property at Central and Camelback have proposed pursuing a larger scale, transit-oriented development (TOD) involving their property and the City-owned property. Since this type of development is not contemplated in the federally approved HPTP, pursuing this larger scale would require significant staff time to work with FTA and SHPO to develop a proposal and review it through the federal and state processes for a change to the HPTP. Based on preliminary staff discussions with FTA and SHPO, this could involve reopening the EIS and developing a new HPTP, subject to FTA and SHPO approval.
Rough estimates of the cost to reopen the EIS and develop a new HPTP are between $200,000 and $500,000 which would have to be paid from Transit 2000 dollars. This larger development plan could possibly incorporate some or all of the properties in the Historic Properties Treatment Plan.
The total time needed to complete the process could be as long as two years. During the two-year time period, the properties with residential structures would need to remain boarded up, fenced, and secure. The City of Phoenix would also need to request FTA's approval to delay issuing the RFP indicated in the Central and Camelback Historic Properties Treatment Plan until the process has been completed. FTA's review of this request will take into consideration the environmental rules that required development of the existing Historic Properties Treatment Plan. Once the process is completed, if approved by the FTA, the City of Phoenix would need to issue an RFP for a larger TOD project. Because of FTA rules, the City would need to pay all costs associated with documenting a change to the EIS, but could require the successful proposer to reimburse the City for these costs. The City will also be required to maintain and secure the property at its own expense.
If staff is directed to seek FTA permission to pursue a larger development, funds for completing the work required to obtain FTA approval and to continue to secure and maintain the existing houses will be required from the light rail portion of the Transit 2000 fund. This is currently an unbudgeted expense and would require funding by cutting another light rail program.
Staff requests City Council direction to issue the Request for Proposals to dispose of five historic, single-family residential structures located at 40, 42, 50, 54, and 96 West Mariposa Street, and two vacant lots located at 44 and 514 West Mariposa Street. Alternatively, if the Council directs, staff could request Federal Transit Administration's permission to delay issuing the RFP for up to two years as currently required under the Memorandum of Agreement and Central and Camelback Historic Properties Treatment Plan. This delay would allow the City of Phoenix and METRO time to explore other opportunities for transit-oriented development/joint development in this area. This request is subject to FTA approval.
This item is recommended by Mr. Fairbanks, Mr. Zuercher, Ms. Osuna, and the City Manager's Office.
CITYWIDE
INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY FOR REMOTE ACCESS TO THE SIRE SYSTEM
Request to authorize the City Manager to enter into a reciprocal intergovernmental agreement with Maricopa County for allowing the Maricopa County Assessor remote access to the City of Phoenix Sire System to view online documents.
For many years the Maricopa County Assessor's Office has reviewed blueprints, plot plans, building plans, floor plans, and other documents, photographs, and information kept on file at the City of Phoenix Development Services Department as part of its factual inquiry for the purpose of locating, identifying, listing, and valuing taxable and tax-exempt property within Maricopa County.
In 2008, the City of Phoenix changed its records system and began to keep documents in an electronic management system called SIRE. This intergovernmental agreement is for the purpose of providing the Maricopa County Assessor's Office continued access to documents through the City's SIRE System, on a view only basis, for qualified personnel of the Maricopa County Assessor's Office.
This item is recommended by Mr. Cavazos and the Development Services Department.
DISTRICT 2
FD57100019 - CONSTRUCTION SERVICES AGREEMENT WITH APS FOR CONSTRUCTION OF ELECTRICAL FACILITIES
Request to authorize the City Manager, or his designee, to enter into a construction services agreement with Arizona Public Service (APS). The purpose of this agreement is to allow for the construction of electrical facilities associated with City of Phoenix Project FD57100019: Fire Station 72 at 33027 North Cave Creek Road.
Financial Impact
Funding for this agreement in the amount of $99,709.41 is available through the Fire Department's Capital Improvement Program budget using Impact Fees.
Citizen Notification
No citizen notification is required.
This item is recommended by Mr. Washington and the Engineering and Architectural Services Department.
DISTRICT 2
FD57100019 - FACILITIES EXTENSION AGREEMENT WITH SOUTHWEST GAS CORPORATION FOR FIRE STATION 72
Request to authorize the City Manager, or his designee, to enter into a facilities extension agreement with Southwest Gas Corporation. The purpose of this agreement is to allow for the design and construction of natural gas facilities associated with the City of Phoenix project FD57100019: Fire Station 72 at 33027 North Cave Creek Road.
Financial Impact
Funding for this agreement in the amount of $34,429 is available through the Fire Department's Capital Improvement Program using Impact Fees.
Citizen Notification
No citizen notification is required.
This item is recommended by Mr. Washington and the Engineering and Architectural Services Department.
DISTRICT 2
PD00000048 - CONSTRUCTION SERVICES AGREEMENT WITH SOUTHWEST GAS FOR NATURAL GAS SERVICE
Request to authorize the City Manager, or his designee, to enter into a construction services agreement with Southwest Gas. The purpose of this agreement is to allow for the construction of natural gas facilities associated with City of Phoenix Project PD00000048: Smokehouse Trail Police Precinct located at 33355 North Cave Creek Road.
Financial Impact
Funds for this agreement in the amount of $43,413 are available in the Police Department's Capital Improvement Program using 2006 Bond funds.
Citizen Notification
No citizen notification is required.
This item is recommended by Mr. Washington and the Engineering and Architectural Services Department.
DISTRICT 5
ST85170086 - CONSTRUCTION SERVICES AGREEMENT WITH SALT RIVER PROJECT FOR CONSTRUCTION OF ELECTRICAL FACILITIES
Request to authorize the City Manager, or his designee, to enter into a construction services agreement with Salt River Project. The purpose of this agreement is to allow for the construction of electrical facilities associated with City of Phoenix project ST85170086 on 99th Avenue from Indian School Road to Meadowbrook Avenue.
Financial Impact
Funding for this agreement in the amount of $68,474 is available through the Street Transportation Department's Arizona Highway User Revenue fund.
Citizen Notification
No citizen notification is required.
This item is recommended by Mr. Zuercher and the Engineering and Architectural Services Department.
DISTRICT 5
ST87500012 - CONSTRUCTION LICENSE WITH SALT RIVER PROJECT FOR DRIVEWAY AND SIDEWALK INSTALLATION ON 35TH AVENUE
Request authorization and acceptance to enter into a construction license agreement with Salt River Project on 35th Avenue from Lamar Road to Glendale Avenue. The purpose of this construction license is to allow for the construction of six driveways and one sidewalk within the right-of-way of Salt River Project for City of Phoenix Project ST87500012.
Financial Impact
There is no financial impact to the City of Phoenix.
Citizen Notification
No citizen notification is required.
This item is recommended by Mr. Zuercher and the Engineering and Architectural Services Department.
DISTRICT 7
PD00000041 - FAMILY ADVOCACY CENTER FACILITY REMODEL - CM@RISK - CONSTRUCTION CONTRACT AWARD
Request to authorize the City Manager, or his designee, to enter into an agreement with Jokake Construction to provide Construction Manager at Risk (CM@Risk) construction phase services for the Family Advocacy Center Facility Remodel project located at 2120 North Central Avenue.
This project involves demolition and remodel of a portion of the approximately 60,000 square-foot facility. The project is on the first and second floors of the existing three-story building. It includes code and Americans with Disabilities Act accessibility and compliance, demolition of old offices, and new interior design. The building will be occupied during the tenant improvements.
The contractor was chosen for this project using a qualifications-based selection process as authorized by Section 34-603 of the Arizona Revised Statutes. Based on this selection process, this firm was determined to be the most qualified to provide the required services for this project.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Financial Impact
The Contractor's construction cost shall not exceed $2 million, which includes all subconsultant, subcontractor, and reimbursable costs. Funds for these services are available from 2006 Capital Improvement Program Bonds.
Affirmative Action
The subject firm is eligible to do business with the City of Phoenix through May 8, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
M/W/SBE Report
Minority/Women/Small Business Enterprise (M/W/SBE) subcontractor participation goals will be established prior to CM@Risk preparing the Guaranteed Maximum Price (GMP) proposal. The established M/W/SBE subcontractor participation goals will be included in the contract and the CM@Risk will be required to meet them.
Previous City Council Action
City Council approved CM@Risk Design Phase Services Contract 126336 on June 17, 2009.
Citizen Notification
There have been no public notifications or meetings to date regarding this project.
This Council award is subject to execution of the agreement by all of the parties.
The Police Department concurs with this request.
This item is also recommended by Mr. Washington and the Engineering and Architectural Services Department.
DISTRICT 7
ST85100171 - DESIGN SERVICES AGREEMENT WITH SALT RIVER PROJECT FOR DESIGN OF IRRIGATION FACILITIES
Request to authorize the City Manager, or his designee, to enter into a design services agreement with Salt River Project. The purpose of this agreement is to allow for the design of irrigation facilities associated with City of Phoenix project ST85100171: Southern Avenue Paving - 27th Avenue to 19th Avenue.
Financial Impact
Funding for this agreement in the amount of $28,050 is available through the Street Transportation Department's Arizona Highway User Revenue fund.
Citizen Notification
No citizen notification is required.
This item is recommended by Mr. Zuercher and the Engineering and Architectural Services Department.
DISTRICT 7
ST85100171 - AMEND DESIGN AND CONSTRUCTION SERVICES AGREEMENT WITH SALT RIVER PROJECT
Request to authorize the City Manager, or his designee, to execute Amendment 1 to Request for Council Action (RCA) 58753 with Salt River Project. This RCA was originally approved by City Council on May 7, 2008.
This amendment will increase the amount of the design and construction services agreement by $55,229 to a total of $261,763. The additional funding is required for additional removal and construction of electrical facilities required for the completion of this project. Project ST85100171 is Southern Avenue Paving - 27th Avenue to 19th Avenue.
Financial Impact
Funding for this amendment to the agreement in the amount of $55,229 is available through the Street Transportation Department's Arizona Highway User Revenue fund.
Citizen Notification
No citizen notification is required.
This item is recommended by Mr. Zuercher and the Engineering and Architectural Services Department.
DISTRICT 7
AMEND CONTRACT 111083 - 19TH AVENUE - BASELINE ROAD TO SOUTHERN AVENUE PAVING IMPROVEMENTS
Request to authorize the City Manager, or his designee, to execute Amendment 1 to Contract 111083 to transfer the rights, interests, claims, and responsibilities of the parties in the contract from the original consultant, Brooks Engineers & Surveyors, Inc. to the successor consultant, Strand Associates, Inc., to expand the contract scope to include additional design and right-of-way services; increase the contract limit by $103,718 from $230,906 to $334,624; and to extend the contract period of service through March 26, 2010, in support of the 19th Avenue - Baseline Road to Southern Avenue paving improvements design project.
The City Council originally approved this contract on April 21, 2004, to provide widening of the existing roadway to provide additional travel lanes, bike paths, sidewalks, an equestrian trail, bus bays, and new storm drain catch basins construction plans, specifications, and cost estimates. Additional design work is required to reflect private development in the area, expanded right-of-way easements, street lighting, and entry improvements to El Prado Park.
Additionally, request to authorize the City Manager to take all action as may be necessary or appropriate, and to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Financial Impact
The Engineer's fee for additional services shall not exceed $103,718, including all subconsultant and allowable costs. Funding for these services is available in the Street Transportation Department's 2009-1010 Capital Improvement Program budget using Arizona Highway User Revenue.
Affirmative Action
The subject firm is eligible to do business with the City of Phoenix through February 12, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This Council award is subject to execution of the agreement by all of the parties.
The Street Transportation Department concurs with this request.
This item is also recommended by Mr. Zuercher and the Engineering and Architectural Services Department.
DISTRICT 8
AV16000025 - SUBSTATION EQUIPMENT PROCUREMENT - RESCIND CONTRACT AWARD TO HENSEL PHELPS
Request authorization to rescind the contract award with Hensel Phelps.
On May 6, 2009, City Council authorized staff to contract with Hensel Phelps Construction Company (Contract 125913) to provide Construction Manager at Risk (CM@Risk) construction phase services for a proposed 69kV electrical substation. This action was contingent on a proposal to Arizona Public Service (APS) to provide power to the PHX Sky Train at transmission level service.
As the 69kV substation design progressed, it was determined that the project needed to use a 12kV electrical switch yard to meet the construction schedule. Staff requests authorization to rescind the contract award to the CM@Risk for the early procurement of transformers and switchgear for the proposed electrical substation. In lieu of the substation, APS will provide 12kV power to an electrical switch yard at the 44th Street train station site. These services will be included in the CM@Risk contract for the PHX Sky Train facilities.
Previous City Council Action
This contract was originally awarded by City Council on May 6, 2009.
Mr. Krietor and the Aviation Department concur with this request.
This item is also recommended by the Engineering and Architectural Services Department.
DISTRICT 8
ST87600055 - SOUTH MOUNTAIN COMMUNITY COLLEGE PEDESTRIAN CROSSING - PHASE II DESIGN
Request to authorize the City Manager to enter into an agreement with Prestige Engineering Consultants to provide Phase II design services for the construction of the South Mountain Community College pedestrian crossing, located west of 24th Street and north of Baseline Road on the Western Canal. The estimated construction cost for Phase II is $500,000.
The City of Phoenix advertised for an engineering team to provide design services for this project in August 2007 using a qualifications-based selection process authorized by Section 34-603 of the Arizona Revised Statutes. Based on this selection process, Prestige Engineering Consultants was determined to be the most qualified firm to provide the required services for this project. Phase I design services were approved by City Council on January 30, 2008, (Contract 123073).
Additionally, request to authorize the City Manager to take all action as may be necessary or appropriate, and to execute all design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
The Engineer's fee shall not exceed $123,124, including all subconsultant and reimbursable costs.
Financial Impact
Funding for these services is available in the Street Transportation Department's 2009-2010 Capital Improvement Program budget using Federal funds and Arizona Highway User Revenue funds.
Affirmative Action
The subject firm is eligible to do business with the City of Phoenix until January 10, 2011, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This Council award is subject to execution of the agreement by all of the parties.
The Street Transportation Director concurs with this request.
This item is also recommended by Mr. Zuercher and the Engineering and Architectural Services Department.
CITYWIDE
WS90100062 - 91ST AVENUE WWTP SUB-REGIONAL OPERATING GROUP JEPA REPORTING SERVICES
Request to authorize the City Manager, or his designee, to enter into an agreement with Greeley and Hansen to provide support services for the Joint Exercise of Powers (JEPA) for the 91st Avenue Wastewater Treatment Plant (WWTP). The Consultant services may include, but are not limited to: reporting monthly data, preparing annual reports, addressing special requests, providing environmental and regulatory assistance, and supporting efforts to improve the group's long-term sustainability. This contract will be for three years with the option to extend for two additional one-year periods for a total possible contract length of five years.
Greeley and Hansen was chosen for this project using a qualifications-based selection process authorized by Section 34-603 of the Arizona Revised Statutes. Based on this selection process, Greeley and Hansen was determined to be the most qualified firm to provide the required services in support of the Water Services Department.
The Consultant's fee for the first year shall not exceed $610,000, including all subconsultant and allowable costs.
Financial Impact
Funding for this contract is available in the Fiscal Year 2009-2010 Operations and Maintenance budget in Cost Center 8425301000.
Affirmative Action
The subject firm is eligible to do business with the City of Phoenix until August 1, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This Council award is subject to execution of the agreement by all of the parties.
The Water Services Department concurs with this request.
This item is also recommended by Mr. Cavazos and the Engineering and Architectural Services Department.
CITYWIDE
4108JOC060 - AMENDMENT 1 - WATER AND WASTEWATER FACILITIES GENERAL CONSTRUCTION JOB ORDER CONTRACT - HUNTER CONTRACTING CO.
Request to authorize the City Manager to amend the maximum job order amount for Job Order Agreement 001 for the Deer Valley Water Treatment Plant Well Blending Project, under Contract 120597, to an amount not to exceed $2,068,000 in construction costs. A maximum job order amount of $2,000,000 was established at the time of contract award on February 14, 2007. This Council action will authorize a one-time exception to exceed the job order maximum amount in accordance with procedures described in Arizona Revised Statutes Section 34, Chapter 6, Section 34-603J(1).
Job Order Agreement 001, in the amount of $1,998,000, was issued to construct piping improvements to allow the blending of water wells with water treated by the Deer Valley Water Treatment Plant. Adjustment 1 in the amount of $70,000, and the final change to Job Order Agreement 001, is primarily to provide a new 6-inch water line. The plans called for connection to an existing 6-inch water line, but during construction it was discovered the existing 6-inch water line was not in suitable condition.
This request also seeks authorization for the City Manager to exercise the first and final extension on Contract 120597 for an additional 24 months and for an additional $12,000,000, for a total contract amount of $30,000,000.
Hunter Contracting Co. was deemed most qualified for the Water and Wastewater Facilities General Construction Job Order Contract, Area 1, after a one-step qualifications-based selection process.
The initial contract was issued on April 27, 2007, and is due to expire on April 27, 2010. Upon approval of this contract extension, the contract will expire on April 27, 2012.
Financial Impact
Funding for Agreement 001, WS85260012-4, for an additional amount not to exceed $70,000, is available in Water Revenue 0051 funds.
Funding for the extension of the contract will be various Water and Wastewater Revenues, Water and Wastewater Civic Improvement Corporation Bonds, and Capital Improvement Program funds. Budget and Research will approve the availability of funds prior to issuing any job order under the extension of the contract.
Affirmative Action
The subject firm is eligible to do business with the City of Phoenix until March 30, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
M/W/SBE Report
An annual overall Minority/Women Business Enterprise (M//WBE) subcontractor utilization goal of 8 percent, with a minimum MBE utilization goal of 1 percent and a minimum WBE utilization goal of 1 percent, was established for the original contract. After review of these goals, a revised subcontractor utilization goal of 8 percent Minority/Women/Small Business Enterprise (M/W/SBE) has been established for the remainder of the contract.
Previous City Council Action
The original Job Order Contract 120597 was approved by City Council on February 14, 2007.
Citizen Notification
Citizen notification is not required for Job Order Agreement 001. The public will be notified on each job order if notification is required.
This Council award is subject to execution of the agreement by all of the parties.
The Acting City Engineer concurs with this request.
This item is also recommended by Mr. Cavazos.
CITYWIDE
4108JOC080 - CONTRACT AWARD - PROFESSIONAL TRAILS CONSTRUCTION, RENOVATION, AND REHABILITATION JOB ORDER CONTRACT
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Northwest Woodland Services, Inc.
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Okanogan Trails Construction
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Volunteers for Outdoor Arizona
The JOC contractors will be utilized on an as-needed basis to provide professional trail construction, renovation, and rehabilitation services for Parks and Recreation Department projects.
The Contractors were chosen for this project using a qualifications-based selection process as authorized by Section 34-603 of the Arizona Revised Statutes. Based on this selection process, these firms were determined to be the most qualified to provide the required services for this project.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate, and to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Financial Impact
General, enterprise, capital improvement, bond, grant funds, and/or various other funds may be used. Budget and Research will approve the availability of funds prior to using any job order.
Affirmative Action
The subject firms listed below are eligible to do business with the City of Phoenix by their compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV. Each firm is responsible for maintaining its eligibility during the life of their contract and failure to do so may result in termination of their contract.
Northwest Woodland Services, Inc.
06/05/2011
Okanogan Trails Construction
07/30/2011
Volunteers for Outdoor Arizona
07/24/2011
M/W/SBE Report
During the term of this JOC, the contractor is expected to meet a contract and annual Minority/Women/Small Business Enterprise (M/W/SBE) utilization goal of 12 percent which will be reviewed on an annual basis.
Citizen Notification
The public will be notified on each job order agreement if notification is required.
This Council award is subject to execution of the agreement by all of the parties.
This item is recommended by Mr. Naimark and the Engineering and Architectural Services Department.
CITYWIDE
4108JOC081 - CONTRACT AWARD - GENERAL CONSTRUCTION SERVICES JOB ORDER CONTRACT
Request to authorize the City Manager, or his designee, to enter into separate agreements with the following five firms to provide general construction over $250,000 (per project) Job Order Contracting (JOC) services and to execute contract options as necessary. Each JOC contract will be for a 36-month period and a contract amount of $30,000,000 with an option to renew based on the contractor's satisfactory performance, the City's need for additional services, and funding availability. The option to renew will be for an additional 24-month term or the balance of the maximum contract amount of $50,000,000, including all JOC amendments.
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Brycon Construction
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Caliente Construction, Inc.
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Johnson Carlier, Inc.
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Kiewit Western Company
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The Weitz Company
The JOC contractors will be utilized on an as-needed basis to provide general construction services over $250,000 per project to client departments for various projects. The JOC contracts have limits that herein establish contracting capacity, rather than encumbrance of funds. The encumbrances of funds against these JOC contracts occur as contract services are identified and negotiated for a specific project.
The contractors were chosen for this project using a qualifications-based selection process as authorized by Section 34-603 of the Arizona Revised Statutes. Based on this selection process, these firms were determined to be the most qualified to provide the required services for this project.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate, and to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Financial Impact
General, enterprise, capital improvement, bond, grant funds, and/or various other funds may be used. Budget and Research will approve the availability of funds prior to using any job order.
Affirmative Action
The subject firms listed below are eligible to do business with the City of Phoenix, by their compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV. Each firm is responsible for maintaining its eligibility during the life of their contract and failure to do so may result in termination of their contract.
Brycon Construction
06/24/2010
Caliente Construction, Inc.
03/01/2010
Johnson Carlier, Inc.
09/02/2010
Kiewit Western Company
09/14/2010
The Weitz Company
04/12/2010
M/W/SBE Report
During the term of this JOC, the contractor is expected to meet a combined Minority/Women/Small Business Enterprise (M/W/SBE) utilization goal of 14 percent which will be reviewed on an annual basis.
Citizen Notification
The public will be notified on each job order agreement if notification is required.
This Council award is subject to execution of the agreement by all of the parties.
This item is recommended by Mr. Zuercher and the Engineering and Architectural Services Department.
CITYWIDE
AMENDMENT 3 TO CONTRACT 121391 - ON-CALL LEAD-BASED PAINT AND ASBESTOS CONSULTING SERVICES
Request to authorize the City Manager to execute Amendment 3 to Agreement 121391 with Geotechnical & Environmental Consultants, Inc. as approved by City Council on May 30, 2007. The contract is to provide on-call lead-based paint and asbestos consulting services in an amount not to exceed $750,000. The firm merged with Western Technologies, Inc. on August 31, 2009; therefore, this contract needs to be amended to reflect Western Technologies, Inc. as the successor consultant.
Affirmative Action
The subject firm is eligible to do business with the City of Phoenix until April 26, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This Council award is subject to execution of the agreement by all of the parties.
This item is recommended by Mr. Zuercher and the Engineering and Architectural Services Department.
CITYWIDE
RFP 05-012C - PURCHASE OF POLICE HELICOPTER
Request to authorize the City Manager to amend the existing contract to purchase one additional helicopter from American Eurocopter, LLC, Grand Prairie, Texas. The initial purchase of the helicopter was a result of RFP 05-012 and was accepted by formal City Council action on December 15, 2004.
The delivery of the helicopter currently has an 18-month lead time; therefore, delivery will not take place until next Fiscal Year 2010-2011. The Eurocopter Model AS350B3 will cost $3,284,241 (which does not include sales tax). Bond funds are available in the Police Department's Capital Improvement Program for this purchase.
The subject firm is eligible to do business with the City until August 9, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining their eligibility during the life of the contract and failure to do so may result in termination of the contract.
This request is made by the Deputy Finance Director and the Public Safety Manager.
This item is also recommended by Mr. Washington.
CITYWIDE
RFA 08-001A - CARRIER EQUIPMENT AND PARTS - REQUIREMENTS CONTRACT
Request to authorize additional expenditures on RFA 08-001 with Sigler, Inc., located in Tolleson, Arizona, for the purchase of Carrier equipment and parts for the Public Works and Aviation Department to maintain City HVAC systems. The original agreement was awarded by formal Council action on October 3, 2007, in the amount of $100,000.
This request will add $100,000 annually for the addition of the Aviation Department to the contract, plus an additional $65,000 for Public Works is necessary as a result of contract usage that was greater than originally anticipated. No change to the contract end date is anticipated.
Funds are available in the Public Works and Aviation Departments' 2009-2010 Operating budgets.
Affirmative Action
The subject firm is eligible to do business with the City of Phoenix until May 25, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This request is made by the Deputy Finance Director, the Deputy Public Works Director, and the Aviation Director.
This item is also recommended by Mr. Krietor and Mr. Naimark.
CITYWIDE
IFB 09-128A - RESCIND AND RE-AWARD GROUP 5 - CUSTODIAL SERVICES (VARIOUS LOCATIONS) - REQUIREMENTS CONTRACT
Request authorization to rescind and re-award Group 5 for custodial services to Bio-Janitorial Service, Inc. The initial award was approved by City Council on July 1, 2009, awarding Groups 2 and 5 to J Services. J Services has notified the City that they are unable to hire staff required to service the locations under Group 5 due to background check requirements and have subsequently requested to withdraw their bid for this particular group.
J Services bid price for Group 5 is $146,360. The next lowest bidder for this group, after applying the Small Business Enterprise five percent price preference discount, is Bio-Janitorial Service, Inc., Glendale, Arizona, at $166,584.92. The full price for Bio-Janitorial is $175,352.40, a $28,992.40 increase over J Services cost.
It is recommended by the Assistant Finance Director and the Deputy Public Works Director that the bid of Bio-Janitorial Service, Inc. be accepted as the next lowest responsive bidder for Group 5.
The estimated expenditures for the initial two-year term will increase from $1,800,000 to $1,828,992.40. Funds are available in the Public Works and other City departments' budgets for the increase.
Provisions of the agreement include an option to extend the contract up to three additional years, in one-year increments, which will be exercised by staff if considered in the City's best interest to do so.
The subject firm is eligible to do business with the City of Phoenix until May 11, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Naimark.
CITYWIDE
RFA 10-005 - THERMOFINNIGAN TSQ 7000 SCIENTIFIC EQUIPMENT
Request to authorize the City Manager to enter into an agreement with Gentech Scientific, Arcade, New York, for the purchase of a ThermoFinnigan TSQ 7000 scientific equipment for the Police Department for use in the Crime Lab. The total cost will be $67,183, plus tax.
Funds are available in the Police Department's budget.
The subject firm is eligible to do business with the City of Phoenix until July 1, 2011, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This request is made by the Deputy Finance Director and the Public Safety Manager.
This item is also recommended by Mr. Washington.
CITYWIDE
RFA 10-013 - LANDFILL DOZER CRAWLER - REQUIREMENTS CONTRACT
Request to authorize the City Manager to enter into an agreement with Empire Southwest, Mesa, Arizona, for the purchase of landfill Crawler dozers for the Public Works Department. The total initial cost will be $998,355, plus tax.
Caterpillar is the sole manufacturer that builds a Crawler tractor in the D9 style and size of equipment with a refuse handling package. Empire Southwest is the sole distributor in Arizona and, as a result, there were no other vendors for a competitive bid process. Empire Southwest has agreed to keep the previous contract pricing available to the City. Staff considers this price to be fair and reasonable.
Funds are available in the Public Works Department's budget.
Provisions of this agreement include an option to extend the contract up to four additional years, in one-year increments, which will be exercised by staff if considered in the City's best interest to do so.
The subject firm is eligible to do business with the City of Phoenix until January 14, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This request is made by the Deputy Finance Director and the Deputy Public Works Director.
This item is also recommended by Mr. Naimark.
CITYWIDE
RFA 10-017 - OFFICE SUPPLIES - REQUIREMENTS CONTRACT
Request to authorize the City Manager to enter into an agreement with Office Max, Phoenix, Arizona, for the purchase of various office supplies on an interim basis (approximately three months). The City currently contracts with Office Max for citywide office supplies using the State of Arizona contract. The State of Arizona contract will expire on October 31, 2009, and time is needed to evaluate several national cooperative office supply contracts (including the new State of Arizona contract) to determine which contract offers the best pricing for the products most commonly purchased by City of Phoenix departments.
The Purchasing Division identified another appropriate contract that can be used for a three-month period. America Saves (a national procurement cooperative) procured this contract in a competitive process. The contract will be used for the period November 1, 2009 through January 31, 2010. During this time, expenditures citywide are estimated to be approximately $125,000 per month. Funds are available in various departments citywide.
Office Max is eligible to do business with the City of Phoenix until April 25, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This request is made by the Deputy Finance Director.
This item is also recommended by Ms. Osuna.
CITYWIDE
STATE OF ARIZONA CONTRACT SCC090001 - MEDIUM AND HEAVY DUTY CABS AND CHASSIS
Request to authorize the City Manager to enter into an agreement with Midway Chevrolet Isuzu, Phoenix, Arizona; Freightliner Sterling Western Star of Arizona, Tolleson, Arizona; Arizona Truck Center, Phoenix, Arizona; Bill Luke Chrysler Jeep & Dodge, Inc., Phoenix, Arizona; Sanderson Ford, Inc., Glendale, Arizona; Courtesy Chevrolet, Phoenix, Arizona; Five Star Ford, Scottsdale, Arizona; and GATR of Sauk Rapids, Fergus Falls, Minnesota, for the purchase of medium and heavy duty cabs and chassis for the Equipment Management Division of the Public Works Department. The estimated annual total cost will be $1,000,000.
The contract will be used to replace vehicles that cannot be returned into service due to an accident, extended mileage, or excessive repairs. Equipment Management may replace vehicles on an as-needed, if needed basis.
Funds are available in the Public Works and other City departments' budgets.
Provisions of the agreement include an option to extend the contract up to four additional years, in one-year increments, which will be exercised by staff if considered in the City's best interest to do so.
The subject firms are eligible to do business with the City of Phoenix until February 27, 2010; July 30, 2010; September 12, 2010; March 4, 2010; May 20, 2010; April 24, 2010; and April 21, 2010, respectively, by their compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firms are responsible for maintaining their eligibility during the life of the contract and failure to do so may result in termination of the contract.
This request is made by the Deputy Finance Director and the Deputy Public Works Director.
This item is also recommended by Mr. Naimark.
CITYWIDE
CANCEL NOVEMBER 4, 2009, CITY COUNCIL RECESSED HEARING
Request to cancel the November 4, 2009, Recessed Zoning Hearing to keep hearings to a minimum. Any cases currently scheduled for this date will be re-advertised, re-posted, and re-noticed for the November 4, 2009, formal agenda instead.
Staff will continue to monitor upcoming caseloads and advise the City Council accordingly of any suggested hearing date changes.
This item is recommended by Mr. Cavazos and the Planning Department.
CITYWIDE
INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY - CONSTRUCTION PHASE JOINT 2007 DUST PROOFING PROJECT
Request to authorize the City Manager, or his designee, to enter into an Intergovernmental Agreement (IGA) with the Maricopa County Department of Transportation (MCDOT) to construct dust proofing of various roads and shoulders throughout the City and the County near the City limits. The dust proofing is to be two-inch AC over compacted native ground. The City will contract for the construction of both the City and County areas.
By previous City Council action on May 28, 2008, the City entered into an IGA with MCDOT to design dust proofing of various roads and shoulders throughout the City and County near the City limits. This request moves these projects from design to construction.
Financial Impact
The City will invoice the County for the County's portion of the construction, including the costs to administer the project. The County's portion of the total costs will be 85.4 percent of the dust proofing for roadways and 100 percent of the dust proofing for shoulders. The costs are currently estimated at $550,000, but not to exceed $750,000, for the roadways; and $350,000, not to exceed $550,000, for the shoulders.
Citizen Notification
Citizen notification will include door knob hangers provided and distributed by the construction contractor.
This item is recommended by Mr. Zuercher and the Street Transportation Department.
CITYWIDE
AGREEMENT WITH THE HARTFORD FIRE INSURANCE COMPANY FOR THE HARTFORD STREET CARE CREW
Request to authorize the City Manager through his designee, the Street Transportation Director, to enter into an agreement with The Hartford Fire Insurance Company to implement a "Pothole Patrol" event on October 28, 2009. The goal of the event is to garner recognition for the City of Phoenix and Hartford for their joint efforts to improve the driving experience for area residents. In return, Hartford will pay the costs of one day for four City crews.
The proposed agreement contains the following provisions:
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Hartford will provide $4,000 for the operation of four of the City's usual rapid response street crews on October 28, 2009. This includes the costs of vehicle operations, materials, and labor.
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Hartford will provide temporary signage on the trucks for that day indicating that Hartford and the City are working to improve the commutes of local drivers. Verbiage for signage will be submitted in advance to the City for approval.
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Hartford will develop all written materials related to the initiative and will pursue media coverage.
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Hartford will provide a spokesperson who will participate in any media interviews about the initiative.
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The Street Transportation Department will provide the City vehicles, work crews, supplies, and materials to repair potholes and make routine road improvements throughout the day.
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City staff will participate in media interviews.
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The City and Hartford will agree to mutual indemnification. The parties will indemnify and hold one another harmless from and against third-party claims, causes of action, losses, damages, liabilities, costs, and expenses that may arise out of the event. The parties will agree to use reasonable efforts to mitigate any damages arising from third-party claims.
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The City will agree to not intentionally take action that Hartford may consider damaging to their name or trademarks. The City will also not give the impression that there is a connection between Hartford and the City other than the event.
The City's costs for this event will be fully covered by the $4,000 payment from Hartford.
This item is recommended by Mr. Zuercher and the Street Transportation Department.
DISTRICT 7
FINAL MAP - TUSCANO PHASE 2 PARCEL G - 080003
The following final map has been reviewed by the Development Services Department in accordance with the provisions of Section 32-21 of the Phoenix City Code of the City of Phoenix, and was approved on August 3, 2009:
MOD 080003
Project 01-21305
Name of Project: A Map of Dedication for Tuscano Phase 2 Parcel G
Located at 79th Avenue and Lower Buckeye
Owner(s): Coronado West, Inc.
Engineer(s): CMX
It is recommended that the above map be approved by the City Council and certified by the City Clerk. Recording of the Map of Dedication dedicates the streets and easements as shown to the public.
This item is recommended by Mr. Cavazos and the Development Services Department.
DISTRICT 7
FINAL PLAT - PHOENIX FIRE TRAINING ACADEMY - 080144
The following final plat has been reviewed by the Development Services Department in accordance with the provisions of Section 32-21 of the Phoenix City Code of the City of Phoenix, and was approved on April 29, 2009:
Plat 080144
Project 04-3032
Name of Project: Phoenix Fire Training Academy
A One-Lot Commercial Plat
Located east of 27th Avenue and Lower Buckeye Road
Owner(s): City of Phoenix
Engineer(s): Consultant Engineering, Inc.
It is recommended that the above plat be approved by the City Council and certified by the City Clerk. Recording of the plat dedicates the streets and easements as shown to the public.
This plat was previously approved on the May 20, 2009, formal agenda, Item 84, and is being resubmitted because the plat has expired before being recorded.
This item is recommended by Mr. Cavazos and the Development Services Department.
DISTRICT 7
FINAL PLAT - SILVA MOUNTAIN UNIT 2 - AMENDED 090053
The following final plat has been reviewed by the Development Services Department in accordance with the provisions of Section 32-21 of the Phoenix City Code of the City of Phoenix, and was approved on September 30, 2009:
Plat 090053
Project 04-1255
Name of Project: Silva Mountain Unit 2 - Amended
A One-Lot Residential Plat
Located at Alicia Drive and 22nd Avenue
Owner(s): Richmond American Homes
Engineer(s): Hoskin-Ryan Consultants
It is recommended that the above plat be approved by the City Council and certified by the City Clerk. Recording of the plat dedicates the streets and easements as shown to the public.
This item is recommended by Mr. Cavazos and the Development Services Department.
REPORTS FROM CITY MANAGER, COMMITTEES, OR CITY OFFICIALS
Upon request, the City Clerk Department will make this publication available through appropriate auxiliary aids or services to accommodate an individual with a disability by calling the Council Support Section, 602-262-6557; faxing a request to 602-495-5847; or calling TTY number 602-534-2737.