PHOENIX CITY COUNCIL
WEDNESDAY, SEPTEMBER 10, 2008, 3:00 P.M.
CITY COUNCIL CHAMBERS, 200 WEST JEFFERSON
PHOENIX, ARIZONA 85003
INVOCATION
The invocation to be given by Mr. Vernon Vasquez, City of Phoenix Employees for Christ.
PLEDGE
The Pledge of Allegiance to the Flag to be led by Councilwoman Thelda Williams.
ROLL CALL
BOARDS AND COMMISSIONS
Appointments to Boards and Commissions and administering of oaths of office.
The names of persons being recommended for appointment and the Board, Commission, or Committee to which their appointments are being recommended are available in the City Clerk's Office, 15th Floor, Phoenix City Hall, 200 West Washington Street, not less than 24 hours prior to the meeting.
CONSIDERATION OF BIDS
IFB 08-259 - HEAVY DUTY TRUCK BRAKE SERVICE AND REPAIR - REQUIREMENTS CONTRACT
Report of eight bids received by Purchasing on June 27, 2008, to provide heavy duty truck brake service and repairs on an as-needed basis for a three-year period beginning on or about September 1, 2008. Following is an outline of the recommended bids:
Recommended Primary Bidder
Fixed Labor Rate for Drum Brake Repairs
Arizona Brake and Clutch Supply
Phoenix, Arizona
Drive Axle $424.53 each
Steer Axle $330.14 each
Parts Price Discounts
Fixed Labor Rate for Disc Brake Repairs
BCA/National
65%
Drive Axle $408.85 each
Meritor
60%
Steer Axle $346.10 each
Euclid
60%
Bendix
59%
Hourly Labor Rate for Miscellaneous
Haldex/Midland
61%
Repairs if required. $62.75 per hour
Webb
64%
Gunite
64%
ABC Shoes
65%
Recommended Secondary Bidder
Fixed Labor Rate For Drum Brake Repairs
Betts Truck Parts
Phoenix, Arizona
Drive Axle and Steer Axle $548.05 each
Parts Price Discounts
Fixed Labor Rate For Disc Brake Repairs
BCA/National
67%
Drive Axle and Steer Axle $373.45 each
Meritor
58%
Dayton
67%
Webb
64%
Hourly Labor Rate For Miscellaneous
Motor Wheel
64%
Repairs if required. $48.50 per hour
Stemco
53%
Timken
70%
It is recommended by the Deputy Finance Director and the Deputy Public Works Director that the bids of Arizona Brake and Clutch and Betts Truck Parts, as outlined above, be accepted as the lowest responsible bidders. Provisions of the solicitation allow for the award to multiple vendors to ensure timely vehicle repairs and eliminate costly vehicle down time.
Funds are available in the Public Works Department's budget. The estimated annual contract expenditure will be $250,000.
Provisions of the agreement include an option to extend the contract up to two additional year(s), in one-year increments, which will be exercised by staff if considered in the City's best interest to do so.
The subject firms are eligible to do business with the City of Phoenix until May 13, 2009 and June 19, 2009, respectively, by their compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firms are responsible for maintaining their eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Naimark.
CITYWIDE
IFB 09-005 - TRANSMISSION REBUILD AND EXCHANGE - REQUIREMENTS CONTRACT
Report of eight bids received by Purchasing on July 25, 2008, to supply transmission rebuild and exchange services on an as-needed basis during the contract period beginning September 1, 2008 and ending August 31, 2011. Following is an outline of the lowest bids received:
It is recommended by the Deputy Finance Director and the Deputy Public Works Director that the bid of Polk-Stafford of Glendale dba AAMCO Transmission, as asterisked, be accepted as the lowest responsible bidder.
This contract will furnish transmission rebuilding services for the City of Phoenix fleet covering a total of 76 different transmission models.
Funds are available in the Public Works Department's budget. The total annual contract expenditure will be approximately $180,000.
Provisions of the agreement include an option to extend the contract up to two additional year(s), in one-year increments, which will be exercised by staff if considered in the City's best interest to do so.
The subject firm is eligible to do business with the City of Phoenix until March 30, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Naimark.