AGENDA FOR FORMAL MEETING
PHOENIX CITY COUNCIL
WEDNESDAY, NOVEMBER 18, 2009, 3:00 P.M.
ASSEMBLY ROOMS, 200 WEST WASHINGTON
PHOENIX, ARIZONA 85003
INVOCATION
The invocation to be given by Police Chaplain Rabbi Robert Kravitz.
PLEDGE
The Pledge of Allegiance to the Flag to be led by Councilman Claude Mattox.
ROLL CALL
For approval or correction, the minutes of the special meeting of October 26, 2009. (Submitted to Mr. Nowakowski)
For approval or correction, the minutes of the formal meeting of November 4, 2009. (Submitted to Mr. Mattox)
BOARDS AND COMMISSIONS
Appointments to Boards and Commissions and administering of oaths of office.
The names of persons being recommended for appointment and the Board, Commission or Committee to which their appointments are being recommended are available in the City Clerk's Office, 15th Floor, Phoenix City Hall, 200 West Washington Street, not less than 24 hours prior to the meeting.
CONSIDERATION OF BIDS
CITYWIDE
IFB 10-016 - AUTOMOTIVE AND TRUCK BATTERIES - REQUIREMENTS CONTRACT
Report of five bids received by Purchasing on October 9, 2009, for the purchase of automotive and truck batteries for the Public Works Department on an as‑needed basis for a one-year period starting on or about December 1, 2009. Following is a tabulation of the lowest bids received:
Bidder
Group I
Group II
Group III
Line Item Award
Performance Plus
Phoenix, Arizona
$112,750.00*
No Bid
1. $720.00
2. $2,760.00
3. $840.00
4. $2,370.00
5. $5,992.50
6. No Bid
7. $3,160.00
Genuine Parts Company
Phoenix, Arizona
$140,897.64
No Bid
1. $ 646.80*
2. $2,124.00
3. $ 613.60*
4. $1,845.90
5. $7,512.00
6. $3,142.20*
7. $2,168.40
One Source Auto Parts
Phoenix, Arizona
$144,014.20
$113,396.80*
1. $ 871.60
2 $1,909.20
3. $ 973.60
4. $2,325.60
5. $4,323.00*
6. $3,844.80
7. $2,100.00
Factory Motor Parts
Tempe, Arizona
$180,682.30
$118,379.90
1. $ 776.00
2. $1,814.80*
3. $ 756.00
4. $1,676.40*
5. $4,674.00
6. N/A
7. $1,078.80*
It is recommended by the Deputy Finance Director and the Deputy Public Works Director that the bids submitted by Performance Plus, Genuine Parts Company, One Source Auto Parts, and Factory Motor Parts, as asterisked, be accepted as the lowest responsible bids.
Funds are available in the Public Works Department's budget.
Provisions of the agreement include an option to extend the contract up to four additional years, in one-year increments, which will be exercised by staff if considered in the City's best interest to do so.
The subject firms are eligible to do business with the City of Phoenix until February. 11, 2010, September 11, 2010, October 7, 2010, and October 20, 2010, by their compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firms are responsible for maintaining their eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Naimark.
CITYWIDE
IFB 10-021 - TRENCH SAFETY EQUIPMENT RENTAL - REQUIREMENTS CONTRACT
Report of two bids received by Purchasing on September 11, 2009, to provide the Water Services Department with trench safety equipment rental services during a three-year contract period beginning December 1, 2009 and ending November 30, 2012. The total cost during the initial three-year period is approximately $450,000 and funds are available in the Water Services Department's budget. Following is a tabulation of the lowest bids received:
United Rentals Northwest Inc.*
Phoenix, Arizona
Trench Shore Rentals
Phoenix, Arizona
Group I
Items 1-25
(Daily Rental Price Range)
$1.96 - $14.70
$1.00 - $25.00
Group II
Items 26-37
(Daily Rental Price Range)
$4.17 - $34.30
$8.36 - $51.43
Group III
Items 38-112
(Daily Rental Price Range)
$0.49 - $7.84
$1.00 - $10.00
Group IV
Items 113-123
(Daily Rental Price Range)
$0.98 - $7.84
$5.00 - $6.00
Group V
Emergency Handling
Setting of Equipment
Milling Service
Standby
Crane and one Man
Crane and two Men
$122.50
$ 0.00
$245.00
$ 73.50
$122.50
$122.50
$150.00
$ 50.00
$400.00
$ 75.00
$125.00
$125.00
It is recommended by the Deputy Finance Director and the Water Distribution Superintendent that the bid of United Rentals Northwest, as asterisked, be accepted as the lowest responsible bidder.
This safety equipment is required by law for working in trenches deeper than five feet and is used in the course of maintaining and repairing underground water distribution pipes.
Provisions of the agreement include an option to extend the contract up to two additional years, in one-year increments, which will be exercised by staff if considered in the City's best interests to do so.
The subject firm is eligible to do business with the City of Phoenix until September 24, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Cavazos.
CITYWIDE
IFB 10-024 - FIRE ALARM SYSTEM
Report of two bids received by Purchasing on Friday, September 18, 2009, for the purchase of a Fire Alarm System for the Water Services Department.
Following is a tabulation of the bids received:
Bidder
Total Bid Price
Detection Logic, Inc.
Glendale, Arizona
Tri-Signal Integration
Phoenix, Arizona
$135,892.00
$ 80,007.10*
It is recommended by the Deputy Finance Director and the Water Services Production Superintendent that the bid of Tri-Signal Integration, as asterisked, be accepted as the lowest responsible bidder.
The total cost including tax is approximately $90,000 and funds are available in the Water Services Department's Water Revenue Fund 0051.
The subject firm is eligible to do business with the City of Phoenix until December 18, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Cavazos.
CITYWIDE
IFB 10-026 - RECAP TIRES - REQUIREMENTS CONTRACT
Report of 10 bids received by Purchasing on September 11, 2009, for the purchase of Recap Tires for the Public Works Department. Following is a tabulation of the lowest bids received:
Bidder
Group I
Cost per mile
Group II
Cost per 32nd
Bid 1
Bid 2
Tire Centers, LLC
Phoenix, Arizona
$0.01260*
$0.01468*
$8.88
Phoenix Tire
Phoenix, Arizona
$0.01322
$0.01592
$4.62*
Phoenix Tire
Phoenix, Arizona
(Alternate bid Group II)
No Bid
No Bid
$5.00
Coyote Tire
Phoenix, Arizona
$0.01793
$0.01964
No Bid
A-Z Tire
Phoenix, Arizona
$0.02071
$0.02251
No Bid
Roberts Tire
Mesa, Arizona
$0.02068
$0.02465
$7.69
It is recommended by the Deputy Finance Director and the Deputy Public Works Director that the bids submitted by Tire Centers, LLC and Phoenix Tire, as asterisked, be accepted as the lowest responsible bids.
Funds are available in the Public Works Department's budget.
Provisions of the agreement include an option to extend the contract up to four additional years, in one-year increments, which will be exercised by staff if considered in the City's best interest to do so.
The subject firms are eligible to do business with the City of Phoenix until May 22, 2010 and October 2, 2010, by their compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firms are responsible for maintaining their eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Naimark.
Report of five bids received by Purchasing on September 11, 2009, to provide the Aviation Department with airfield lighting parts on an as-needed basis during the contract period beginning on or about November 15, 2009 and ending October 31, 2012.
Following is a tabulation of the lowest bids received:
Bidder
Group I
Total Bid Prices
Group II
Discount from Manufacturer's Price List
Meriden, Connecticut
$1,469.70*
Brown Wholesale
Phoenix, Arizona
$1,913.04
5%*
Globe Electronics
Houston, Texas
$1,490.30
No Bid
It is recommended by the Deputy Finance Director and the Aviation Director that the bids of Integro (Group I) and Brown Wholesale (Group II), as asterisked, be accepted as the lowest responsible bidders.
The estimated annual expenditures are $60,000 for Group I, and $120,000 for Group II.
The airfield lighting parts are necessary to stay in compliance with Sky Harbor Airport's 14 CFR Part 139 Certification (Title 14 Code of Federal Regulations), and are regulated by the Federal Aviation Administration (FAA).
Funds are available in the Aviation Department's Operating budget.
Provisions of the agreement include an option to extend the contract up to two additional years, in one-year increments, which will be exercised in the sole discretion of the Aviation Director if considered in the City's best interest to do so.
The subject firms are eligible to do business with the City of Phoenix until September 10, 2010 and November 1, 2010, by their compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firms are responsible for maintaining their eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is recommended by Mr. Krietor and the Aviation Department.
CITYWIDE
IFB 10-038 - EXTERIOR PAINTING OF HOUSING DEPARTMENT COMPLEXES - ARRA FEDERALLY FUNDED
Report of ten bids received by Purchasing on October 2, 2009, for exterior painting of three Conventional Housing facilities for the Housing Department. Following is a tabulation of the lowest bids received:
Total Bid Prices (Plus Tax)
Bidders
Groups
Clark's
Maintenance, LLC
Phoenix, Arizona
G & G Specialty Contractors, Inc.
Tempe, Arizona
Nally Construction Company
Phoenix, Arizona
Group 1:
Marcos deNiza Homes with the Addition
305 West Pima Street
(127 buildings)
$85,925*
$98,600
$134,576
Group 2:
Frank Luke Homes and Frank Luke Addition
500 North 20 Street
(112 buildings)
$78,125*
$79,220
$124,762
Total Bid Prices (Plus Tax)
Bidders
Groups
Clark's
Maintenance, LLC
Phoenix, Arizona
G & G Specialty Contractors, Inc.
Tempe, Arizona
Nally Construction Company
Phoenix, Arizona
Group 3:
A. L. Krohn Homes
1940-1/2 East Villa Street
(27 two-story and one office building)
$81,820
$74,800*
$105,866
Optional Pricing to Provide and Install
Moisture Barrier Wrap
$6.50 / Ln Ft*
$8.00 / Ln Ft
$7.90 / Ln Ft
It is recommended by the Deputy Finance Director and the Housing Director, that the bids of Clark's Maintenance, LLC of Phoenix, Arizona; and G & G Specialty Contractors, as asterisked, be accepted as the lowest responsible bidders.
In the event that lead based paint is found at Groups 1 and/or 2, offers included prices for laboratory fees, the collection and disposal of paint chips, and labor and materials for encapsulating the area.
Funds are available in the Housing Department's budget. This project is funded by the American Recovery and Reinvestment Act of 2009 Capital Grants.
The subject firms are eligible to do business with the City of Phoenix until October 24, 2010, and October 13, 2011, by their compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firms are responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Naimark.
CITYWIDE
IFB 10-040 - CHEMICAL PROTECTIVE COVERALLS AND ACCESSORIES - REQUIREMENTS CONTRACT
Report of one bid received by Purchasing on September 25, 2009, for the purchase of chemical protective coveralls and accessories on an as-needed basis during the contract period beginning on or about December 1, 2009 and ending November 30, 2012, for the Police Department. Following is a tabulation of the only bid received:
Bidder
Total Bid Price
Aramsco, Inc.
Thorofare, New Jersey
$212,697.50*
The Deputy Finance Director and the Public Safety Manager recommend that the bid of Aramsco, Thorofare, New Jersey, as asterisked, be accepted as the lowest responsible bidder.
Funds are available in the Police Department's budget. It is estimated that the Police Department will spend $212,697.50 during the three-year contract term.
These suits and accompanying kits will be used by law enforcement personnel in response to incidents involving industrial chemicals or weapons of mass destruction.
Notice of this solicitation was sent to four authorized distributors and the manufacturer. It was also posted on the internet.
Provisions of the agreement include an option to extend the contract up to two additional years, in one-year increments, which will be exercised by staff if considered in the City's best interest to do so.
The subject firm is eligible to do business with the City of Phoenix until June 30, 2011, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Zuercher.