PHOENIX CITY COUNCIL
WEDNESDAY, JUNE 17, 2009, 1:00 P.M.
CITY COUNCIL CHAMBERS, 200 WEST JEFFERSON
PHOENIX, ARIZONA 85003
INVOCATION
The invocation to be given by Dr. Thomas Haney, Pastor, Desert Christian Fellowship.
PLEDGE
The Pledge of Allegiance to the Flag to be led by a representative of the Phoenix Police Department.
ROLL CALL
For approval or correction, the minutes of the formal meeting of June 3, 2009. (Submitted to Mr. Nowakowski)
BOARDS AND COMMISSIONS
Appointments to Boards and Commissions and administering of oaths of office.
The names of persons being recommended for appointment and the Board, Commission, or Committee to which their appointments are being recommended are available in the City Clerk's Office, 15th Floor, Phoenix City Hall, 200 West Washington Street, not less than 24 hours prior to the meeting.
SUSPENSION OF RULES - BUDGET ITEMS
Request to suspend the rules and change the order of business to permit compliance with provisions of Arizona Revised Statutes § 42-17107 and 42‑17104 relative to public hearings and special board meetings in connection with Truth in Taxation and the final adoption of the 2009-2010 Annual budget, the 2009-2010 Capital Funds budget, and the 2009-2010 Reappropriated Funds budget.
Suspension of the rules and changing of the order of business is required by Rule 7(b) of the Rules of Council Proceedings. A special meeting has been called in accordance with Rule 2(b) of the Rules of Council Proceedings.
This item is submitted by Mr. Zuercher and the Budget and Research Department.
CITYWIDE
PUBLIC HEARING -
TRUTH IN TAXATION AND FINAL ADOPTION OF THE 2009-2010 ANNUAL BUDGET
Request to hold a public hearing on Truth in Taxation and the final adoption of the 2009-2010 City of Phoenix Annual budget, as required by State statute.
This item is submitted by Mr. Zuercher and the Budget and Research Department.
CITYWIDE
CONVENE A SPECIAL BOARD MEETING OF THE CITY COUNCIL
Request to formally convene a special board meeting for the purpose of considering adoption of the budget, in accordance with State statute.
This item is submitted by Mr. Zuercher and the Budget and Research Department.
CITYWIDE
ORDINANCE S-36248 -
FINAL ADOPTION OF THE 2009-2010 OPERATING FUNDS BUDGET - EMERGENCY CLAUSE
Request to determine and adopt final estimates of proposed expenditures by the City of Phoenix for the fiscal year beginning July 1, 2009 and ending June 30, 2010, declaring that such shall constitute a budget of the City of Phoenix for such fiscal year; and declaring an emergency.
Emergency Clause Justification
An emergency clause is included because funds must be available on July 1, 2009, and because the Fiscal Year 2009-2010 budget must be in full force and effect at least fourteen days prior to adopting the property tax levy. This fourteen-day requirement is required by State statute.
This item is recommended by Mr. Zuercher and the Budget and Research Department.
CITYWIDE
ORDINANCE S-36249 -
FINAL ADOPTION OF THE 2009-2010 CAPITAL FUNDS BUDGET - EMERGENCY CLAUSE
Request to adopt the final Capital Funds budget for the City of Phoenix for the Fiscal Year 2009-2010; and declaring an emergency.
This adopts the final 2009-2010 Capital Funds budget for the fiscal year beginning July 1, 2009 and ending June 30, 2010. This capital funds appropriation will be funded from the sale of authorized property tax and revenue supported bonds, nonprofit corporation bond financing, federal and state funds, passenger facility charges, participation by other governmental entities in certain projects, impact fees, capital grants, capital reserves, and other capital funding sources.
Emergency Clause Justification
An emergency clause is included because funds must be available on July 1, 2009, and because the Fiscal Year 2009-2010 budget must be in full force and effect at least fourteen days prior to adopting the property tax levy. This fourteen-day requirement is required by State statute.
This item is recommended by Mr. Zuercher and the Budget and Research Department.
CITYWIDE
ORDINANCE S-36250 -
FINAL ADOPTION OF THE 2009-2010 REAPPROPRIATED FUNDS BUDGET - EMERGENCY CLAUSE
Request to adopt the final Reappropriation budget for items of expenditure previously adopted as part of the Fiscal Year 2008-2009 Operating and Capital Fund budgets of the City of Phoenix, but remaining as unexpended funds as of June 30, 2009; and declaring an emergency.
Emergency Clause Justification
An emergency clause is included because funds must be available on July 1, 2009, and because the Fiscal Year 2009-2010 budget must be in full force and effect at least fourteen days prior to adopting the property tax levy. This fourteen-day requirement is required by State statute.
This item is recommended by Mr. Zuercher and the Budget and Research Department.
CONSIDERATION OF BIDS
CITYWIDE
IFB 09-111 - MOBILE EMERGENCY RESPONSE VEHICLE
Report of six bids received by Purchasing on April 10, 2009, to provide the Water Services Department with a mobile emergency response vehicle. Following is a tabulation of the lowest bids received:
Bidder
Total Bid Price
Steele Quality, LLC
dba Quality Vans (SBE)
Tempe, Arizona
$169,900*
Gerling and Associates, Inc.
Sunbury, Ohio
$161,500
LDV, Inc.
Burlington, Wisconsin
It is recommended by the Deputy Finance Director and the Deputy Public Works Director that the bid of Quality Vans, as asterisked, be accepted as the lowest, responsible bidder. Quality Vans is certified by the City of Phoenix as a Small Business Enterprise (SBE) firm. In accordance with City Code 18-204, a 5 percent bid evaluation incentive was applied to their bid, which established them as the lowest bidder at $161,405.
The total cost, including tax, will be approximately $186,890. Funds are available in the Water Services Department's budget.
This vehicle will be used by the wastewater treatment plant as a first response vehicle in the event of an emergency situation.
Provisions of the agreement include an option to purchase additional vehicles at negotiated prices based on current market indicators until March 31, 2010. This option will be exercised by staff if considered in the City's best interest to do so.
The subject firm is eligible to do business with the City of Phoenix until April 19, 2010, by their compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Cavazos and Mr. Naimark.
CITYWIDE
IFB 09-142 - SR85 FUEL TRUCK
Report of 14 bids received by Purchasing on April 10, 2009, to supply the Public Works Department with one fuel truck for the SR85 Landfill. Following is a list of the lowest responsible bidders and the various body type options offered:
Bidder
Body Option
Price
(excluding tax)
McCandless of Arizona
Phoenix, Arizona
McLellan Body
$112,000.62*
McCandless of Arizona
Phoenix, Arizona
Neice 2000 Body
$114,685.06
McCandless of Arizona
Phoenix, Arizona
Neivce B011 Body
$120,585.06
Freightliner
Tolleson, Arizona
CTE Body #3
$126,000.00
Freightliner
Tolleson, Arizona
CTE Body #2
$129,500.00
Rush Truck
Phoenix, Arizona
CTE Body
$132,600.00
It is recommended by the Deputy Finance Director and the Deputy Public Works Director that the bid of McCandless of Arizona, as asterisked, be accepted as the lowest responsible bidder.
The total expenditure will be $112,000.62 plus tax. Funds are available in the Public Works Department's budget.
The subject firm is eligible to do business with the City of Phoenix until January 21, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Naimark.
CITYWIDE
IFB 09-157 - PUMPS, PARTS, AND SERVICES (WATER SERVICES) - REQUIREMENTS CONTRACT
Report of six bids received by Purchasing on May 15, 2009, for the purchase of pumps, parts, and services for the Water Services Department during the initial contract period beginning on or about June 30, 2008 and ending November 30, 2011. Following is a tabulation of the lowest bids received.
Bidder
Group X Wemco (WSP, Chop-Flow)
Phoenix Pumps, Inc.*
Phoenix, Arizona
Pump Discount 20%
Parts Discount 2%
Standard Labor Rate $65.00/Hr.
Emergency Labor Rate $85.00/Hr.
Bidder
Group XII Schwing America
Schwing Bioset, Inc.*
Somerset, Wisconsin
Pump Discount 0%
Parts Discount 0%
Standard Labor Rate $115.00/Hr.
Emergency Labor Rate $172.50/Hr.
Bidder
Group XIII Simflo
Pump Systems, Inc.*
Gilbert, Arizona
Pump Discount 0%
Parts Discount 0%
Standard Labor Rate $65.00/Hr.
Emergency Labor Rate $97.50/Hr.
Bidder
Group XIV Pulsefeed (Pulsa/Pulsar)
James, Cooke & Hobson, Inc.*
Phoenix, Arizona
Pump Discount 0%
Parts Discount 0%
Standard Labor Rate $ 75.00/Hr.
Emergency Labor Rate $125.00/Hr.
Bidder
Group XV Jacuzzi
Pump Systems, Inc.*
Gilbert, Arizona
Pump Discount 34%
Parts Discount 34%
Standard Labor Rate $65.00/Hr.
Emergency Labor Rate $97.50/Hr.
Phoenix Pumps, Inc.
Phoenix, Arizona
Pump Discount 23%
Parts Discount 23%
Standard Labor Rate $65.00/Hr.
Emergency Labor Rate $85.00/Hr.
Bidder
Group XV Monoflo
Phoenix Pumps, Inc.*
Phoenix, Arizona
Pump Discount 15%
Parts Discount 15%
Standard Labor Rate $65.00/Hr.
Emergency Labor Rate $85.00/Hr.
It is recommended by the Deputy Finance Director and the Water and Wastewater Superintendents that the bids of Phoenix Pumps, Inc.; Schwing Bioset, Inc.; Pump Systems, Inc.; and James Cooke & Hobson, Inc., as asterisked, be accepted as the lowest responsible bidders. Groups III, VI, and VII received no bids. Groups IV and XI were not awarded and considered non‑responsive.
The estimated annual cost, including tax, is $500,000. Funds are available in the Water Services Department's budget.
Provisions of the agreement include an option to extend the contract up to two additional years, in one-year increments. This option will be exercised by staff if considered in the City's best interest to do so.
The subject firms are eligible to do business with the City of Phoenix until May 31, 2010; July 26, 2009; May 23, 2010; and January 10, 2010, by their compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firms are responsible for maintaining eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Leonard.
CITYWIDE
IFB 09-181 - AERIAL BUCKET TRUCKS - REQUIREMENTS CONTRACT
Report of four bids received by Purchasing on May 8, 2009, to provide the Aviation Department with aerial bucket trucks during the contract period beginning July 1, 2009 through June 30, 2010. Following is a tabulation of the lowest bids received:
Bidder
Bid Prices
Altec Industries, Inc.
Dixon, California
$78,281.00*
Equipment Technology, LLC
Oklahoma City, Oklahoma
$82,096.40
Sanderson Ford, Inc.
Glendale, Arizona
$83,532.00
It is recommended by the Deputy Finance Director, the Aviation Director, and the Public Works Director that the bid of Altec Industries, Inc., as asterisked, be accepted as the lowest responsive and responsible bidder.
This contract is to provide the Aviation Department with the supply of aerial bucket trucks to replace aging equipment in the fleet.
Provisions of the agreement include an option to extend the contract up to four additional years, in one-year increments, at the sole discretion of the Aviation Director.
Funds are available in the Aviation Department's Operating budget.
Altec Industries, Inc. is eligible to do business with the City of Phoenix until March 17, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Krietor.
CITYWIDE
IFB 09-184 - REPLACE FIRE LIFE SAFETY SYSTEM WITH NOTIFIER EQUIPMENT AT THE BURTON BARR CENTRAL LIBRARY
Report of three bids received by Purchasing on May 8, 2009, for the replacement of the fire life safety system at the Burton Barr Central Library for the Public Works Department. Following is a tabulation of the bids received:
Bidder
Total Bid Prices
(excluding tax)
Safeguard Security and Communications
Scottsdale, Arizona
$284,560*
Detection Logic
Glendale, Arizona
$297,110
Tri-Signal Integration
Phoenix, Arizona
$497,000
It is recommended by the Deputy Finance Director and the Deputy Public Works Director that the bid of Safeguard Security and Communications, as asterisked, be accepted as the lowest responsible bidder.
The system upgrade and replacement is required because the existing fire life safety system has met its life expectancy of 12 to 15 years and repairs are no longer effective. The system has experienced failures and numerous false alarms, which have resulted in building evacuations and insufficient protection of the facility. In order to meet International and City of Phoenix Fire Codes, the system will be installed to meet current Fire Codes, which requires the addition of the voice evacuation system and additional notification devices throughout the facility.
Funds are available in the Library Department's Capital Improvement Program budget.
The subject firm is eligible to do business with the City of Phoenix until April 24, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Ms. Osuna and the Library Department.
CITYWIDE
IFB 09- 187 - ARTICULATED LOADER AND TOOL CARRIER - REQUIREMENTS CONTRACT
Report of five bids received by Purchasing on May 1, 2009, to provide articulated loader and tool carrier on an as-needed basis during the contract period beginning June 1, 2009 and ending May 31, 2010, for the Public Works Department, Solid Waste Disposal Division. Following is a tabulation of the lowest responsive bids received:
Bidder
Base Price
(without attachments)
Arizona Production Machinery
Phoenix, Arizona
$73,183.00*
Road Machinery
Gilbert, Arizona
$74,000.00
Falcon Power
Phoenix, Arizona
$90,997.87
It is recommended by the Deputy Finance Director and the Deputy Public Works Director that the bid of Arizona Production Machinery, as asterisked, be accepted as the lowest responsive and responsible bidder.
The solicitation included the option for the City to purchase various attachments and extended warranty packages, as deemed necessary by Public Works to achieve optimum equipment productivity. After evaluating the optional equipment and warranty packages, Arizona Production Machinery was still the lowest bid.
The estimated cost, including attachments and warranty, is $119,206. Funds are available in the Public Works Department's budget.
Provisions of the agreement include an option to extend the contract up to four additional years, in one-year increments. This option will be exercised by staff if considered in the City's best interest to do so.
The subject firm is eligible to do business with the City of Phoenix until April 2, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Naimark.
CITYWIDE
IFB 09-197 - HEATING, VENTILATION, AND AIR CONDITIONING UPGRADES
(FEDERALLY-FUNDED)
Report of 10 bids received by Purchasing on May 15, 2009, to provide energy efficient air conditioning/heat pump systems at various scattered housing sites for the Housing Department. Following is a tabulation of the lowest bids received:
Bidder
Trane System Combined Price for 3.0/3.5/4.0 Ton Units
Total Bid Price
100 Systems
(excluding tax)
Arizona Eagle Air, LLC
Phoenix, Arizona
$11,595.86*
$386,490.00*
Delta BAP, Inc.
Phoenix, Arizona
$12,450.00
$414,958.00
Richardson Contracting/HotCo
Phoenix, Arizona
$19,177.00
$639,169.00
SWABS-AZ, Inc.
Phoenix, Arizona
$26,204.00
$873,379.00
It is recommended by the Deputy Finance Director and the Housing Modernization Manager that the bid of Arizona Eagle Air, LLC, as asterisked, be accepted as the lowest responsible bidder.
The total cost, including tax, is approximately $540,000. Funds are available in the Housing Department's budget. This project is funded by the American Recovery and Reinvestment Act of 2009 Capital Grants.
The contractor will provide all labor, materials, and equipment to remove approximately 100 evaporative coolers and heating equipment and install energy efficient air conditioning/heat pump systems at approximately 100 City-owned single-family residential housing units.
Provisions of the agreement include an option to install HVAC systems at 50 additional sites, under the same bid prices and conforming to bid specifications. This option will be exercised by staff if considered in the City's best interest to do so.
The subject firm is eligible to do business with the City of Phoenix until May 11, 2011, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Naimark.
CITYWIDE
IFB 09-202 - PURCHASE AND INSTALL SELF-CONTAINED COMPACTORS
Report of two bids received by Purchasing on May 15, 2009, to provide the Aviation Department with four, 35-yard, self-contained compactors and one Universal industrial cart lifter. Following is a tabulation of the bids received:
Bidder
Bid Prices
Environmental Equipment Services
Phoenix, Arizona
$51,000*
US Transportation Industries
Corona, California
$88,275
It is recommended by the Deputy Finance Director and the Aviation Director that the bid of Environmental Equipment Services, Inc., as asterisked, be accepted as the lowest responsible bidder.
This is a one-time purchase for the supply of four, 35-yard, self-contained compactors and one Universal industrial cart lifter for Sky Harbor International Airport.
The estimated expenditure is $51,000. Funds are available in the Aviation Department's Operating budget.
Environmental Equipment Services is eligible to do business with the City of Phoenix until May 13, 2011, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Krietor.
CITYWIDE
IFB 09-209 - LEGAL ADVERTISING - REQUIREMENTS CONTRACT
Report of three bids received by Purchasing on May 29, 2009, for the purchase of legal advertising for a one-year period starting on July 1, 2009, for various City departments. Following is a tabulation of the bids received:
Bidder/Unit Bid Prices
(excluding tax)
Description of Item
The Record Reporter
Phoenix, Arizona
(Primary)
Arizona Business Gazette
Phoenix, Arizona
(Secondary)
Arizona Capitol Times
Phoenix, Arizona
Legal Advertising Text
Price per line with 12 lines per Inch
$0.03*
$0.035**
$0.49916
First Insertion Column Inch
$0.40*
$0.42**
$5.99
Subsequent Insertions
$0.40*
$0.42**
$5.49
Display Advertising
First Insertion Column Inch
$0.40*
$0.42**
$36.00
Subsequent Insertion
$0.40*
$0.42**
$19.00
It is recommended by the Deputy Finance Director and the Deputy City Clerk that the lowest bidder, The Record Reporter, as single asterisked, be accepted as the primary contractor; and the second lowest bidder, Arizona Business Gazette, as double asterisked, be accepted as the secondary contractor.
The estimated annual expenditure is $70,000. Funds are available in various City departments' budgets.
The subject firms are eligible to do business with the City of Phoenix until March 25, 2011 and May 13, 2010, by their compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. Each firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Ms. Takata.