NEW BUSINESS
DISTRICT 8
AWARD CONTRACTS FOR TAXICAB SERVICES AT PHOENIX SKY HARBOR INTERNATIONAL AIRPORT
Request authorization for the City Manager to award contracts for taxicab services at Phoenix Sky Harbor International Airport to Visum Investments dba Visum Transportation, Apache Taxi, and AAA Cab Service, Inc.
Currently, three companies provide taxicab service at the airport. The contracts under which the companies operate expired on August 4, 2009. The contracts were extended on a month-to-month basis following approval by the Phoenix City Council.
The Aviation Department issued a Taxicab Services Request for Proposals (RFP) on August 5, 2009, with the intent of awarding three contracts for a total of 180 vehicles. In order to meet the minimum qualifications, each proposer had to identify a general manager with a minimum of three years experience operating or managing a dispatched-vehicle ground transportation service with a fleet of at least 20 vehicles. Once minimum qualifications were met, the only evaluation criterion was the bid per vehicle, with the minimum bid set at $3,000 per vehicle per year.
The Aviation Department received 20 proposals in response to this RFP. Three were rejected for failing to demonstrate the minimum qualifications. A fourth proposal was rejected for failing to demonstrate the minimum qualifications, non-compliance with the City's Affirmative Action Ordinance and for submitting a bid that was below the minimum bid per vehicle listed in the RFP.
Aviation staff conducted a public bid opening on August 26, 2009.
The three successful proposers are:
Company
Bid Amount Per Vehicle
Maximum Number of Vehicles Proposed
Vehicle Allotment
Visum Transportation
$19,777
20
20
Apache Taxi
$16,176
20
20
AAA Cab
$16,061
180
140
Each successful proposer must submit plans to demonstrate compliance with various components of the contract such as fleet specifications, customer service, and alternative fuel requirements. The contract term will be five years, with two one-year renewal options to be exercised at the sole discretion of the Aviation Director.
The Phoenix Aviation Advisory Board recommended this item at the October 15, 2009 meeting. The Downtown, Aviation, and Economy Subcommittee recommended this item at the November 4, 2009 meeting.
This item is recommended by Mr. Krietor and the Aviation Department.
DISTRICT 8
CLOSED CIRCUIT TELEVISION CAMERA MAINTENANCE CONTRACT TO WILSON ELECTRIC DBA NETSIAN TECHNOLOGIES GROUP
Request to award a sole source contract to Wilson Electric, dba Netsian Technologies Group (Netsian) to establish a five-year service maintenance agreement for Closed Circuit Television (CCTV) surveillance system.
CCTV is an intelligent video system used for surveillance of areas and facilities in security sensitive locations throughout Sky Harbor International Airport. The system implemented at Sky Harbor consists of the integration of five different technologies or subsystems, each developed and distributed by a separate manufacturer: 1) digital video recording equipment; 2) video software; 3) video analytics software; 4) management console technology; and 5) graphical user interface technology.
The system was implemented in 2002 by Netsian Technologies as the systems integrator. Netsian has provided system maintenance and technical support for all five subsystems under an existing maintenance agreement. The contract is due to expire in March 2010. The Aviation Technology staff surveyed the five manufacturers of Sky Harbor's CCTV subsystems and verified that Netsian is the only systems integration firm that is certified by each of the manufacturers as being qualified to support all of the CCTV technology components. There are no other vendors in the marketplace that are certified by the manufacturers to support all five subsystems of Sky Harbor's CCTV other than Netsian, which is a critical requirement for system maintenance of the existing CCTV system.
The contract will commence on March 15, 2010, and the term shall be for one year, with four one-year options to extend. Options may be exercised at the sole discretion of the Aviation Director.
Financial Impact
The annual fees for these services under the requested contract will be in an amount not to exceed: $950,000 in Year 1, $997,500 in Year 2, $1,047,375 in Year 3, $1,099,744 in Year 4, and $1,154,732 in Year 5. The total fees for this contract, if all options are exercised, will not exceed $6,349,095. Funds are available in Aviation Technology's Operational budget.
Affirmative Action
Netsian is eligible to do business with the City of Phoenix until December 7, 2009, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. The firm is responsible for maintaining its eligibility during the life of the contract, and failure to do so may result in termination of the contract.
This item is recommended by Mr. Krietor and the Aviation Department.
DISTRICT 8
INTERGOVERNMENTAL AGREEMENT WITH ARIZONA DEPARTMENT OF TRANSPORTATION FOR STATE ROUTE 143 IMPROVEMENTS
Request for the City Manager, or his designee, to enter into an Intergovernmental Agreement (IGA) with the Arizona Department of Transportation (ADOT) for maintenance and certain construction responsibilities associated with an improvement project at the State Route 143 and Interchange of Sky Harbor Boulevard.
In the summer of 2010, ADOT is expected to begin work on improvements to the State Route 143. This project will help alleviate traffic congestion and provide more direct access to Phoenix Sky Harbor International Airport.
The IGA will address all necessary maintenance issues, including but not limited to drainage, lighting, signage, and irrigation. This IGA is contingent on the Federal Aviation Administration's approval of a related property agreement with ADOT necessary for the State Route 143 project.
Citizen Notification
No public meetings were held on this project.
This item is recommended by Mr. Krietor and the Aviation Department.
DISTRICTS 3 AND 6
CANVASS OF VOTE - NOVEMBER 3, 2009 SPECIAL COUNCIL ELECTION - DISTRICT 3 AND RUNOFF ELECTION - DISTRICT 6
Canvass of the vote, certifying the results of the Special Council Election - District 3, and the Runoff Election - District 6, held concurrently in City Council Districts 3 and 6 of the City of Phoenix, Arizona, on Tuesday, November 3, 2009; and declaring that the same was held in all respects according to the law.
This item is recommended by Ms. Takata and the City Clerk Department.
CITYWIDE
RESCHEDULE DECEMBER POLICY MEETING
Request authorization to reschedule the Policy meeting scheduled for December 8, 2009 to December 1, 2009. The meeting time will remain 2:00 p.m.
This item is recommended by Ms. Takata and the City Clerk Department.
DISTRICT 1
AV31000041 - AMEND CONTRACT 124038 - DEER VALLEY AIRPORT RSA MARKING, LIGHTING, AND SIGNAGE DESIGN SERVICES
Request to authorize the City Manager, or his designee, to execute Amendment 2 to Contract 124038 with Stantec Consulting, Inc. to provide additional design phase services for the Phoenix Deer Valley Airport Runway Safety Area (RSA) project and to increase the total authorized contract limit by $107,923 from $1,309,691 to $1,417,614.
This is planned phasing of the RSA project, which will implement safety enhancements for lighting, signage, and surface markings improvements to the Runway Safety Areas. The Engineer's services shall include, but are not limited to: relocation of the hold signs for runway 7R/25L, installation of elevated guard lights at the runway hold lines, in-pavement guard lights at the hold bars to runway 7R/25L, enhanced centerline markings, on pavement directional and identifier signage for runway, electrical circuits, wire, and conduit.
Stantec Consulting, Inc. was chosen for this RSA project using a qualifications-based selection process authorized by Section 34-603 of the Arizona Revised Statutes.
Financial Impact
The Engineer's fee for the additional services shall not exceed $107,923, including all subconsultant fees and reimbursable costs. Funding for this RSA project is available from Aviation Senior Revenue Bonds.
Affirmative Action
Stantec Consulting, Inc. is eligible to do business with the City of Phoenix until January 29, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
Previous City Council Action
City Council approved Contract 124038 for the amount of $500,000 on June 18, 2008, to provide the initial design phase services. On June 17, 2009, City Council approved an increase to Contract 124038 in the amount of $809,691 for Phase II Design Services. On March 11, 2009, City Council approved Contract 125624 for Construction Administration and Inspection Services in the amount of $50,000.
The Council award is subject to execution of the amendment by all of the parties.
This item is recommended by Mr. Krietor and the Aviation Department.
DISTRICT 5
HS60050003 - MANZANITA SENIOR CENTER -DESIGN/BUILD PRECONSTRUCTIONS SERVICES
Request to authorize the City Manager to enter into an agreement with Brignall Construction to provide design and preconstruction services for the Manzanita Senior Center project located on the west side of 27th Avenue, south of Belmont Avenue. The estimated construction cost is $2.4 million.
Brignall Construction was chosen for this project using a qualifications-based selection process authorized by Section 34-603 of the Arizona Revised Statutes. Based on this selection process, Brignall Construction was determined to be the most qualified firm to provide the required services for this project.
Additionally, request to authorize the City Manager to take all action as may be necessary or appropriate, and to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
The Consultant's fee for all services under this contract shall not exceed $367,542 including all subconsultant and reimbursable costs.
Although no Minority/Women/Small Business Enterprise (M/W/SBE) utilization goals are set on professional services contracts in support of the City's Capital Construction program, firms are strongly encouraged to utilize certified M/W/SBE firms where possible. Brignall Construction will subcontract to the following certified firms in performing the required contract services:
Holly Street Studio
SBE/WBE
$182,435
GBtwo Landscape Arechitecture, Inc.
DBE/SBE/WBE
$17,186
Thinking Caps Design
DBE/SBE/WEB
$9,282
Financial Impact
Funding is available in the Human Services Department's Capital Improvement Program budget using 2006 General Obligation Bonds.
Affirmative Action
The subject firm is eligible to do business with the City of Phoenix until March 13, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This Council award is subject to execution of the agreement by all of the parties.
The Human Services Department concurs with this request.
This item is also recommended by Mr. Krietor and the Engineering and Architectural Services Department.
DISTRICT 6
IT20200008 - CONSTRUCTION SERVICES AGREEMENT WITH SALT RIVER PROJECT FOR CONSTRUCTION OF ELECTRICAL FACILITIES
Request to authorize the City Manager, or his designee, to enter into a construction services agreement with Salt River Project (SRP). The purpose of this agreement is to allow for the relocation of an overhead electric pole necessary for Project IT20200008: South Mountain Tower Replacement located at South Mountain Park.
Financial Impact
Funding for this agreement in the amount of $28,025 is available through the City of Phoenix Public Safety Interoperable Communications (PSIC) Grant Project Fund.
Citizen Notification
No citizen notification is required.
This item is recommended by Mr. Cavazos and the Engineering and Architectural Services Department.
DISTRICT 6
WS85050026 - 1-ES4 (42ND PLACE) RESERVOIR DESIGN SERVICES
Request to authorize the City Manager, or his designee, to enter into an agreement with Wilson Engineers, LLC to provide design services for demolition of the existing 20 MG concrete reservoir and installation of two 7-MG pre-stressed concrete reservoirs at 1-ES4 (42nd Place) Reservoir site. The Engineer's services shall include, but not be limited to: project management, data collection and field survey, preparation of base maps, design and cost estimates, agency coordination, and consultation during bid phase.
Wilson Engineers, LLC was chosen for this project using a qualifications-based selection process authorized by Title 34-603 of the Arizona Revised Statutes. Based on this selection process, Wilson Engineers was determined to be the most qualified firm to provide the required services in support of the Water Services Department.
The Engineer's fee shall not exceed $600,000, including all subconsultant and allowable costs.
Financial Impact
Funding for this project is available from Water Revenue.
Affirmative Action
The subject firm is eligible to do business with the City of Phoenix until November 14, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This Council award is subject to execution of the agreement by all of the parties.
The Water Services Department concurs with this request.
This item is also recommended by Mr. Cavazos and the Engineering and Architectural Services Department.
CITYWIDE
CONTRACT AMENDMENTS - ON-CALL ENVIRONMENTAL AND SAFETY REGULATORY ASSISTANCE AND CULTURAL RESOURCES
Request to authorize the City Manager, or his designee, to execute separate contract amendments with three firms to increase their on-call environmental and safety regulatory assistance and cultural resource services during the 2009 and 2010 calendar years. The consultants are utilized on an as-needed basis to provide various professional services including, but not limited to: compliance reviews, project administration, permitting, and department training. The on-call contracts were approved by the City Council on November 5, 2008, as a result of a qualifications-based selection process.
The consultants will be compensated in accordance with the City-approved fee schedule, and all charges will be made to the specific project assignments. The firms and their respective contract limit changes are as follows:
Firm
Contract Number
Amendment Number
Contract Increase
Adjusted Contract Limit
Aztec Engineering
124948
1
$75,000
$475,000
EcoPlan Associates
124950
1
$75,000
$475,000
Jacobs Engineering
124951
1
$50,000
$450,000
Financial Impact
Funding is available in various Capital Improvement Program projects from each City department utilizing these services.
Affirmative Action
The subject firms are eligible to do business with the City of Phoenix by their compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. Each firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract. The firms and their respective affirmative action expiration dates are listed below:
Firm
Affirmative Action Expiration Date
Aztec Engineering
February 4, 2010
EcoPlan Associates
August 21, 2010
Jacobs Engineering
June 27, 2010
The Council award is subject to execution of the agreement by all of the parties.
The City Engineer concurs with this request.
This item is also recommended by Mr. Zuercher.
OUT OF CITY
WS85230035 (WS85230026) - VAL VISTA WTP GAC IMPLEMENTATION - CMAR - CONSTRUCTION CONTRACT AMENDMENT
Request to authorize the City Manager, or his designee, to amend Construction Manager at Risk (CMAR) Contract 124630 with Sundt Construction, Inc. to provide additional construction phase services for the Val Vista Water Treatment Plant Granular Activated Carbon (GAC) Implementation project.
Approval of additional funds in the amount of $4,082,125 is requested for Guaranteed Maximum Price (GMP) 2 for GAC treatment optimization, which includes retrofitting existing filter underdrains, replacing piping, valves, flowmeters and filter media, and updating the filter control system.
The contractor was chosen for this project using a qualifications-based selection process as authorized by Title 34-603 of the Arizona Revised Statutes. Based on this selection process, this firm was determined to be the most qualified to provide the required services for this project.
Financial Impact
The original contract amount was $12,000,000 for GMP 1. This GMP amendment totals $4,082,125 and will increase the total contract amount to $16,082,125. The contractor's cost includes all subconsultant, subcontractor, and reimbursable costs. Funds are available from Water Civic Improvement Corporation (CIC) Bonds.
Affirmative Action
The subject firm is eligible to do business with the City of Phoenix through September 30, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
MWSBE Report
A Minority/Women/Small Business Enterprise (MWSBE) subcontractor participation goal of five percent was established for this project.
Previous City Council Action
City Council approved CMAR design phase services Contract 120021 on November 1, 2006, and amended it on June 10, 2009; and engineering design services Contract 120022 on November 1, 2006, and amended it on June 17, 2009.
City Council also approved CMAR construction phase services Contract 124630 on October 1, 2008, in the amount of $12,000,000 for GMP 1.
Citizen Notification
There have been no public notifications or meetings to date regarding this project.
This Council award is subject to execution of the agreement by all of the parties.
The Water Services Department concurs with this request.
This item is also recommended by Mr. Cavazos and the Engineering and Architectural Services Department.
CITYWIDE
IFB 09-141A - POLICE VEHICLE UP-FITTING - REQUIREMENTS CONTRACT
Request to authorize the City Manager to amend the Police Vehicle Up-Fitting requirements contract, Agreement P-08891-10, with Arizona Emergency Products, Phoenix, Arizona. The contract is the result of IFB 09-141 awarded by formal Council action on April 29, 2009. This contract was originally approved for $2,500,000. It is requested to add $198,940 to the contract to have additional wiring, antennas, computer mounting equipment, etc. installed in the police cars. This equipment was inadvertently omitted from the original bid requirements. This will add approximately $980 to the cost of each of the 203 vehicles to be up-fitted. This request is made by the Deputy Finance Director and the Deputy Public Works Director.
Funds are available in the Police Department's budget.
Provisions to the agreement include an option to extend the contract up to four additional years, in one-year increments, which will be exercised by staff if considered in the City's best interest to do so.
The subject firm is eligible to do business with the City of Phoenix until April 17, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Washington.
CITYWIDE
IFB 96-183B - AMENDMENT - ELEVATOR MAINTENANCE - REQUIREMENTS CONTRACT
Request to authorize the City Manager to amend the Elevator Maintenance requirements contract with KONE, Inc. of Phoenix, Arizona, from December 1, 2009 through April 30, 2011. The amendment will provide continued maintenance and repair to 16 elevators and 28 escalators for the Phoenix Convention Center West and North buildings. The estimated annual total expenditure is $273,420. This request is made by the Deputy Finance Director and the Deputy Phoenix Convention Center Director.
On November 30, 2009, all of the general contractor warranties for the elevators and escalators in the newly constructed West and North buildings will expire. It is considered in the best interest of the City to extend the maintenance and repair services for these escalators and elevators with the original installing contractor - KONE, Inc. The amendment will allow the North and West buildings to be on the same maintenance schedule as the other Phoenix Convention Center escalator/elevator maintenance contracts.
Funds are available in the Phoenix Convention Center Department's Operating budget.
The subject firm is eligible to do business with the City of Phoenix until August 31, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Krietor.
CITYWIDE
RFA 07-030A - CUES PRODUCTS, EQUIPMENT, AND SPARE PARTS - REQUIREMENTS CONTRACT
Request to authorize additional expenditures on Agreement 121904 with AZ Wastewater Industries, Inc., Prescott, Arizona. The contract is a result of RFA 07-030, awarded by formal Council action on February 15, 2007, for a one-year period.
Council approval was originally granted in the amount of $70,000 per year beginning on February 28, 2007. During the contract period repair services were added, resulting in higher than anticipated expenditures. The adjusted annual estimated amount is $100,000.
Funds are available in the Water Services Department's budget.
The subject firm is eligible to do business with the City of Phoenix until October 31, 2011, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This request was made by the Deputy Finance Director and the Wastewater Collection Superintendent.
This item is also recommended by Mr. Cavazos.
CITYWIDE
RFA 10-016 - LIGHTNIN PRODUCTS - REQUIREMENTS CONTRACT
Request to authorize the City Manager to enter into an agreement with SPX-Lightnin, c/o The Fairchild Company, for the purchase of Lightnin Products for the Water Services Department. The initial contract is for a three-year period, beginning December 1, 2009 and ending November 30, 2012.
The total annual cost including tax will be $118,100. Funds are available in the Water Services Department's budget. This request is made by the Deputy Finance Director and the Water Services Production Superintendent.
The agreement will allow the Water Services Department to replace existing failing Lightnin mixers that are no longer manufactured nor supported. SPX is the manufacturer and distributes products in Arizona solely through The Fairchild Company.
Provisions of the agreement include an option to extend the contract up to two additional years, in one-year increments, which will be exercised by staff if considered in the City's best interest to do so.
The subject firm is exempt from complying with the Suppliers and Lessee's Affirmative Action Requirements Ordinance (G-3633 under its provision in Section 18-21).
This item is also recommended by Mr. Cavazos.
CITYWIDE
MUNICIPAL HOUSING CORPORATION BOARD OF DIRECTORS AND OFFICERS
Request approval for the appointment of Mr. Rick Naimark, Mr. Ed Zuercher, and Ms. Ruth Osuna to the Board of Directors for the City of Phoenix Municipal Housing Corporation (PMHC). In addition, request City Council approval for the election of Rick Naimark as President, Ed Zuercher as Secretary, and Ruth Osuna as Treasurer.
The Bylaws for this organization require that the City Council approve the appointment of any new directors. The Board of Directors of PMHC elected directors to serve for the 2009-2010 term during the annual Board meeting held on October 21, 2009. Rick Naimark, Ed Zuercher, and Ruth Osuna were all re-elected to the Board of Directors. In addition, the newly elected Board elected officers to serve for the 2009-2010 term.
PMHC was incorporated in November 1981 to help the City of Phoenix in the development of low-income rental housing. The organization has been instrumental in acquiring and financing properties in conjunction with the Housing Department.
Members of the Board of Directors serve one-year terms with no limit on the maximum number of terms served. Election of directors and officers occurs annually.
Financial Impact
This item will have no effect on the General fund.
This item is recommended by Mr. Naimark and the Housing Department.
OUT OF CITY
MOTOROLA CONTRACT 124391 - AMENDMENT FOR RELOCATION OF TEMPE HAYDEN BUTTE SIMULCAST
C SITE
Request to authorize the City Manager to amend Motorola Contract 124391 to provide professional services in support of relocating the Regional Wireless Cooperative (RWC) radio site at Tempe Hayden Butte to the Tempe Fire Training Academy. The total cost of these services will not exceed $260,000 and will be fully reimbursed by the City of Tempe through an amendment to Intergovernmental Agreement (IGA) 122942 established for the purposes of bringing the City of Tempe onto the RWC.
The services to be provided by Motorola include project management, engineering and other professional services to remove the equipment and antennas from the Hayden Butte site, relocate them to the Tempe Fire Training Academy, and reintegrate them into the RWC network. This move will also improve the ability for the RWC to expand this site to add new partners such as the City of Chandler.
Financial Impact
The City of Tempe will fund this project in its entirety.
The subject firm is eligible to do business with the City until December 5, 2009, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. The firm is responsible to maintain its eligibility during the life of the agreement and failure to do so may result in termination of the agreement.
This request is recommended by the Chief Information Officer.
This item is also recommended by Mr. Cavazos.
CITYWIDE
AMEND IGA FOR COST SHARING WITH THE SALT RIVER PROJECT FOR ENDANGERED SPECIES ACT COMPLIANCE - HORSESHOE AND BARTLETT RESERVOIRS
Request City Council authorization for the City Manager to enter into an amendment to the Intergovernmental Agreement (IGA) for cost sharing with the Salt River Project (SRP) for Endangered Species Act compliance at Horseshoe and Bartlett Reservoirs.
In 2004 the City Council approved the IGA (Contract 112474) together with the authorization to expend up to $5 million. Funds thus far expended were used by SRP to negotiate a Habitat Conservation Plan (HCP) and Incidental Take Permit (ITP) with the U.S. Fish and Wildlife Service (USFWS) to allow for continued operation of Horseshoe and Bartlett Reservoirs to generate water supplies for SRP and the City. As contemplated, funds would be required to fulfill the terms of the HCP requiring the purchase and management of replacement habitat and monitoring surveying and research of impacted species. Not contemplated, however, was a USFWS requirement under the HCP that SRP establish a 50-year trust account into which funds to be used for future mitigation are to be deposited. The requested amendment to the IGA would require SRP to provide the City annual accountings over the 50-year term of the ITP detailing all contributions and earnings attributable to and distributions made from the trust account.
Financial Impact
No new funding is required by this amendment. Funding has previously been approved and is available from the Water Services Department's Capital Improvement Program with Water Revenue and Water Civic Improvement Corporation Bonds (WS8570059).
This item is recommended by Mr. Cavazos and the Law Department.
CITYWIDE
LITIGATION AGAINST FIDELITY AND DEPOSIT COMPANY OF MARYLAND
Request to authorize the City Attorney to file litigation against Fidelity and Deposit Company of Maryland the surety for infrastructure at the Toscano subdivision at 75th Avenue and Broadway in Phoenix.
Due to the bankruptcy of Engle Homes, the City served notice on Fidelity and Deposit Company of Maryland to fulfill its legal obligation under its performance bond to complete the infrastructure at the Toscano subdivision. The surety has failed to meet its legal obligation and this litigation will seek to recover any and all damages due to the City for such non-performance.
This item is recommended by Mr. Washington and the Law Department.
CITYWIDE
HIRE FORENSIC SCIENCE SECTION SUPERVISOR AT PAY CLASSIFICATION STEP 6
Request authorization to hire Mr. Stephen Avedisian at Step 6 of the Forensic Science Section Supervisor salary range. In this position he will act as the supervisor for the Firearms, Trace, and Arson sections of the Laboratory Services Bureau.
Mr. Avedisian has been employed by the Illinois State Police for almost 26 years. During his employment, he has been a supervisor for over 10 years and is currently the Laboratory Director and Quality Manager. Mr. Avedisian meets the requirements for this position, possesses two Master's degrees, and brings additional accreditation, knowledge, and experience which will benefit not only the units he will supervise but also the Laboratory Services Bureau in general. His current annual salary is $89,742 and is comparable to Step 6, at $89,856. Mr. Avedisian's work history and job skills combined with his past salary history support this request.
This item is recommended by Mr. Washington and the Police Department.
DISTRICT 8
ON-CALL PHOTOGRAPHY SERVICES CONTRACT AWARD
Request authorization for the City Manager, or his designee, to award a contract for on-call photography services for the Aviation Department (Aviation) to Eglin Photographic.
Aviation requires professional photography services for use in marketing and community relations efforts. On August 4, 2009, Aviation issued the On-Call Photography Services Solicitation to three vendors on the City's Documentary and Commercial Photography Qualified Vendor List, established May 22, 2008; one proposal was received.
Eglin Photographic's proposal is responsive to the requirements of the Solicitation. Eglin Photographic is eligible to do business with the City until December 20, 2011, by its compliance with the affirmative action requirements of the City Code Chapter 18, Article V. The firm is responsible for maintaining eligibility during the life of its contract and failure to do so may result in termination of the contract.
The contract term will be for two years, with three, one-year renewal options to be exercised at the sole discretion of the Aviation Director. The contract will not exceed $55,000 per year.
Funds are available in the Aviation Department's Operating budget.
The Phoenix Aviation Advisory Board recommended approval of this item on October 15, 2009.
This item is also recommended by Mr. Krietor and the Aviation Department.
CITYWIDE
RFP 09 - SWCE - 115
MEDIA BUYER
Request to authorize the City Manager, or his designee, to enter into contracts with Mary M Media and d.b.a. Media Group, LLC, as asterisked, for an initial one-year period beginning on November 18, 2009 through November 31, 2010, with the option to renew for four additional years in one-year increments.
A Request for Proposal (RFP) was issued on August 28, 2009, seeking qualified firms to coordinate the purchase of media for educational programs for both the City of Phoenix and Valleywide Recycling Partnership (VRP), a group of Valley communities committed to providing similar public awareness campaigns and educational programs throughout the Valley. The City, with VRP participation and funding, educates the public on the need for recycling through various media. In addition, other media may be purchased by various City departments throughout the year.
The Public Works Department received three proposals on September 29, 2009. The proposals were evaluated by a four-person review panel with representatives from the Public Works Department. Proposals were individually scored based on the following criteria: Proposer's Experience and Qualifications (50 points), Method of Approach (30 points), and Price Proposal (20 points).
The following is a tabulation of the scoring for the proposals received:
Proposer
Evaluation Score
(100 points possible)
Mary M Media
Phoenix, Arizona
88*
d.b.a. Media Group, LLC
Tempe, Arizona
80*
Environet Public Relations
Phoenix, Arizona
73
The Public Information Office and the Public Works Department feel it is in the best interest of the City to enter into a contract with two firms, as asterisked, to provide the availability and continuity of the media needs of the Public Works Department and Census Education, as well as other City departments as needed.
To assist jurisdictions in communicating the importance of completing the Census 2010 questionnaire, Maricopa Association of Governments (MAG) implemented the Count to 10 Census Outreach Group, which includes all MAG member cities. The MAG group has worked with the Phoenix Complete Count Committee Media Subcommittee to develop outreach strategies, including paid advertising.
More than $400 billion in federal money is distributed to cities each year based on Census population figures. For Phoenix residents, each person who is not counted in the 2010 Census means a loss of $400 of federal and state funds annually. On average, every person not counted in Arizona means a loss of $1,550 each year in funding for critical community services.
The MAG group has approved two paid advertising strategies that include a mix of cable and network television buys, radio buys, print advertising, and minority media advertising.
The Count to 10 Census Outreach Group approved a total of $426,815 for purchasing regional Census advertising in March and April 2009:
●
$260,745 for general media
●
$166,070 for Spanish-language and ethnic community media
MAG obtained an amendment to its FT 2009 Unified Planning Work Program and Annual Budget, which allowed the MAG federal Surface Transportation Program to fund half of the $426,815 media buy, leaving $213,407.50 of the cost to be shared by MAG member cities.
Each city contributes to the cost of the media campaign based on its population proportion. Phoenix City Council approved Phoenix's portion of $82,768.46 to MAG on September 30, 2009.
MAG is collecting money from the member cities and Phoenix is managing and paying for the media buys, as outlined below:
●
Mary M Media
$260,745
English language media buy
●
d.b.a. Media Group
$166,070
Spanish-language/ethnic community media buy
The expenditures for the initial one-year period are estimated not to exceed $152,500 total for Public Works Department. Funds are available in the Public Works Department's budget for these contracts. An additional $426,815 will be expended for Census Outreach media which will be reimbursed by MAG from the funds described above, and $15,000 may be purchased by various other City departments. Total cost for the initial contact period is approximately $594,315.
The subject firms are eligible to do business with the City of Phoenix until June 22, 2010, and September 14, 2011, respectively, by their compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firms are responsible for maintaining their eligibility during the life of their contract and failure to do so may result in termination of their contract.
This item is also recommended by Mr. Krietor and Mr. Naimark.
DISTRICT 7
FINAL PLAT - ARIZONA BECKNELL INVESTORS
1ST ADDITION - 080089
The following final plat has been reviewed by the Development Services Department in accordance with the provisions of Section 32-21 of the Phoenix City Code of the City of Phoenix, and was approved on April 1, 2009:
Plat 080089
Project 07-1527
Name of Project: Arizona Becknell Investors 1st Addition
A One-Lot Commercial Plat
Located at Lower Buckeye Road east of 59th Avenue
Owner(s): Arizona Becknell Investors 2007, LLC
Engineer(s): Hess-Rountree, Inc.
It is recommended that the above plat be approved by the City Council and certified by the City Clerk. Recording of the plat dedicates the streets and easements as shown to the public.
This item is recommended by Mr. Cavazos and the Development Services Department.
DISTRICT 8
FINAL PLAT - DJA HOLDINGS - 090046
The following final plat has been reviewed by the Development Services Department in accordance with the provisions of Section 32-21 of the Phoenix City Code of the City of Phoenix, and was approved on October 29, 2009:
Plat 090046
Project 04-3038
Name of Project: DJA Holdings
A Two-Lot Commercial Plat
Located at the northeast corner of 18th Place and University
Owner(s): DJA Holdings
Engineer(s): Engineering & Surveying Tech.
It is recommended that the above plat be approved by the City Council and certified by the City Clerk. Recording of the plat dedicates the streets and easements as shown to the public.
This item is recommended by Mr. Cavazos and the Development Services Department.
REPORTS FROM CITY MANAGER, COMMITTEES OR CITY OFFICIALS
Upon request, the City Clerk Department will make this publication available through appropriate auxiliary aids or services to accommodate an individual with a disability by calling the Council Support Section, 602-262-6557; faxing a request to 602-495-5847; or calling TTY number 602-534-2737.