POLICY
It is the policy of the Fire Department to comply with A.R. 3.13 governing internal audits.
PURPOSE
The purpose of this procedure is to provide clarification and identify the methodology and
responsibilities of the Divisions for follow up action to audits.
PROCEDURES
Division
- Shall notify the Fire Department Fiscal Management section that an audit has been completed and forward a copy of the audit report.
- Shall also send the required "action plan" as mandated by A.R. 3.13 to Fire Fiscal Management, as well as any written documents relating to both the audit and the action plan.
Fiscal Management
- Shall maintain a central filing system of all audits and action plans.
- Maintain a schedule of required follow up action dates for each audit and action plan.
- Send out a reminder notice 15 days in advance of due date from City Auditor to the Division responsible for the audit action plan.
The Action Plan contains specific objectives with target dates for completion. The City Auditor does not close out the audit until the Action Plan is complete.
4. Indicate status and progress of audit action plans as part of the Administrative Services Division's Quarterly Reports.
Division
- Upon completion of all objectives and recommendations stated within the Audit Action Plan, the Assistant Chief for that Division shall prepare a memo for the Fire Chief to the City Auditor stating that the Action Plan is completed and the Auditor should close out their file. A copy of said memo shall be forwarded to Fire Fiscal
