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Job Description

COURT/LEGAL CLERK III

JOB CODE 00530

Effective Date:	11/94A

DISTINGUISHING FEATURES OF THE CLASS:

The fundamental reason this classification exists is to coordinate the day-to-day activities of a court or Prosecutor's office support section. This class is responsible for serving as a first line supervisor over Court/Legal Clerks I and II. The Court/Legal Clerk III classification is distinguished from Court/Legal Clerk II classification by the supervisory responsibility and the assignment of complicated and sensitive processes and procedures. The Court/Legal Clerk III works under the general supervision of a Court Supervisor or Deputy City Prosecutor.

ESSENTIAL FUNCTIONS:

• Plans, organizes, schedules, and supervises the support services activities of a section in the Municipal Court or the Prosecutor's Office;
• Conducts training for new employees and provides ongoing training as related to legally mandated and administratively imposed procedural changes;
• Investigates and responds to complex public complaints and requests for service in accordance with established policies and procedures;
• Compiles, summarizes and evaluates statistical information;
• Assists in desk audits and cash balance audits;
• Prepares cash deposit of daily court receipt of monies;
• Collects monies for copying fees and returns appropriate change;
• Sorts, separates, arranges, and files court or legal documents as prescribed by the Court records filing system;
• Writes reports and correspondence;
• Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.

Required Knowledge, Skills and Abilities:

Knowledge of:

• Pertinent State/Federal legal requirements affecting Court or Prosecutor operations.
• Principles of cash handling, security and control.
• Effective supervisory principles and practices.
• English, business arithmetic, and basic accounting.
• Modern office practices and equipment.
• Personnel Rules, Administrative Regulations and MOUs related to day-to-day supervision of a section.
• Legal and court terminology.
• Municipal Court or City Prosecutor organization, policies and procedures.

Ability to:

• Perform a broad range of supervisory responsibilities over others.
• Communicate orally with defendants, attorneys, victims, co-workers, or the public in a tactful and courteous manner, in face-to-face one-to-one settings, or using a telephone.
• Review and check the work product of others to ensure conformance to standards.
• Produce written documents, such as reports and correspondence with clearly organized thoughts using proper sentence construction, punctuation, and grammar.
• Work cooperatively with other employees, defendants, attorneys, victims, and the public, often under stressful situations.
• Interpret Court policies and procedures.
• Enter data or information into a terminal, PC or other keyboard device.
• Learn job-related material primarily through oral instruction and observation. This learning takes place mainly in an on-the-job training setting.
• Utilize second language skill in the routine performance of duties.
• Work safely without presenting a direct threat to self or others.

Additional Requirements:

• Some positions will require the performance of other essential and marginal functions depending upon work location, assignment or shift.
• Some positions will require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.

ACCEPTABLE EXPERIENCE AND TRAINING:
Three years of clerical experience, including two years of experience performing specialized clerical tasks in the courtroom, in a related court operation section, or a law office. Other combinations of experience and education that meet the minimum requirements may be substituted.