Job Description

RECORDS CLERK I

JOB CODE 01110

Effective Date:	11/92A

DISTINGUISHING FEATURES OF THE CLASS:

The fundamental reason this classification exists is to perform specialized clerical work for a centralized records system involving routine classifying, indexing, filing, storing, and retrieving a large volume of material. After learning routine techniques and procedures, a Records Clerk I is expected to complete work with limited assistance and supervision. Thoroughness and accuracy of work is regularly reviewed by a Records Clerk II or Records Supervisor. Some positions supervise clerks performing general clerical duties in connection with the upkeep of the records system. This class is distinguished from the Clerk class series by its concern with a complex central records system, the need to establish and maintain various cross-reference indexes, and responsibility for preparing a large volume and variety of records for permanent storage.

ESSENTIAL FUNCTIONS:

• Sorts, separates, arranges and files letters, documents, and materials for the Central Records System for the City or one department;
• Enters information into and retrieves information from a complex filing system by through a computer terminal;
• Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.

Required Knowledge, Skills and Abilities:

Knowledge of:

• Principles and procedures used in maintaining and controlling a complex filing system.
• Modern office practices, procedures, and equipment.

Ability to:

• Keep privileged information confidential.
• Understand and follow oral and written instructions in the English language.
• Remain in a sitting position for extended periods of time.
• Operate standard office equipment such as keyboard device, copy machine, computer, and FAX machine.
• Works cooperatively with other employees and the public.

Additional Requirements:

• Some positions will require the performance of other essential and marginal functions depending upon work location, assignment, or shift.

ACCEPTABLE EXPERIENCE AND TRAINING:
One year of clerical experience, including training in typing. Other combinations of education and experience that meet the minimum requirements may be substituted.