Job Description

ACCOUNT CLERK I

JOB CODE 01310

Effective Date:	11/92A

DISTINGUISHING FEATURES OF THE CLASS:

The fundamental reason this classification exists is to keep accurate financial records and to perform entry level clerical accounting work. Responsibilities include posting records of collection, performing simple arithmetic computations, posting data to records of original entry, preparing financial summary statements, and checking forms for completeness and accuracy. Work is performed according to established procedures, and is reviewed or monitored frequently until familiarization with accounting procedures is achieved.

ESSENTIAL FUNCTIONS:

• Collects money from customers or through the mail for fees, rents, taxes, permits, deposits, licenses, and other sources;
• Tabulates charges for water bills, license fees, taxes, parking tickets, assessments, collections, rents, and other charges for billing, payment, and recording purposes;
• Reviews, corrects and classifies invoices for accuracy and completeness;
• Posts claims to proper funds, appropriations, activities, and subobject codes;
• Reviews details of claims filed against the City prior to audit (i.e., outside vendor's bills, subscriptions, grants or Payment Control Documents);
• Reviews and selects the correct activity subobject code and account number required before postings and payments are completed;
• Collects, prepares, verifies, and coordinates computer data that relates to customer's bills or vendor's invoices;
• Traces lost bills using a computer database;
• Enters and retrieves billing or payment data from computer terminal;
• Orders office supplies and checks invoices against purchase orders;
• Writes routine department reports and customer statements related to bills and payments;
• Prepares and submits City forms to payroll for employee salary increases;
• Processes payroll transactions;
• Verifies vendor invoices against receiving data in a computer system, enters appropriate costs, and totals the invoices;
• Completes Payment Control Documents for vendor invoices;
• Prepares checks for smaller invoices;
• Returns inaccurately shipped material and processes vendor credits;
• Picks up or delivers documents from other City offices or other governmental offices;
• Posts transactions to individual accounts, or other ledgers or books;
• Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.

Required Knowledge, Skills and Abilities:

Knowledge of:

• Basic bookkeeping practices.
• Basic office terminology, procedures, and conduct.
• City of Phoenix Privilege and Use Tax Code.

Ability to:

• Operate standard office equipment (examples: personal computer, adding machine, calculator, computer terminal).
• Work cooperatively with other City employees and the public.
• Produce written documents with clearly organized thoughts using proper English sentence construction, punctuation, and grammar.
• File documents alphabetically, numerically or chronologically.
• Communicate orally with other employees and the general public in face-to-face one-on-one settings or using a telephone.
• Move heavy objects (50 pounds or more) long distances (more than 20 feet).
• Stoop or bend repeatedly to place or retrieve objects from a shelf or filing cabinet two feet or lower.
• Make mathematical calculations rapidly and accurately (examples: add, subtract, multiply, divide, and use percentages).
• Work safely without presenting a direct threat to self or others.

Additional Requirements:

• Some positions will require the performance of other essential and marginal functions depending upon work location, assignment or shift.

ACCEPTABLE EXPERIENCE AND TRAINING:
One year of experience in clerical work, supplemented by courses in bookkeeping principles and business machines. Other combinations of experience and education that meet the minimum requirements may be substituted.