Job Description

ACCOUNT CLERK II

JOB CODE 01320

Effective Date:	Rev. 11/92A

DISTINGUISHING FEATURES OF THE CLASS:

The fundamental reason this classification exists is to prepare and process departmental payroll and personnel work, and to perform skilled clerical accounting tasks involving the application of bookkeeping principles to the maintenance of financial accounts and records. Responsibilities include posting, balancing, and verifying a variety of accounts needed for maintaining complex financial records and preparing periodic summary reports. This classification is distinguished from the Account Clerk I class by primary responsibility for complex accounts and preparation and maintenance of financial records performed with independent judgment and under general supervision from an accounting/clerical supervisor or section head.

ESSENTIAL FUNCTIONS:

• Completes, reviews, and follows up on industrial injury paperwork;
• Reviews bills, Payment Control Documents, claims, vouchers, payroll reports, warrants, and tax computations for accuracy and makes corrections;
• Checks payroll time reports for accuracy and verifies that City policies and procedures and union Memoranda of Understanding are followed;
• Explains details and revisions of City practices, Administrative Regulations, Management Procedures, and union Memoranda of Understanding to employees and management regarding pay or personnel issues such as shift differential, out-of-class, overtime, leaves of absence, show-up time, professional membership refunds, etc.;
• Reviews expenses and processes mileage claims and other bills for payment;
• Calculates payroll statements, warrants or vouchers for accuracy;
• Processes payments for fees, rents, taxes, permits, licenses, and/or other sources;
• Reconciles all cash received and prepares cash receipt reports;
• Computes information on bills, rents, price lists, and other charges before billing or recording;
• Maintains, reviews, updates, and corrects records of repayment contracts and processes claims for payment;
• Posts claims invoices to correct funds, appropriations, activities, and subobject codes;
• Reviews and monitors contracts for supplies and agreements for rents, lease permits or work;
• Checks, corrects, verifies, and batches computer data invoices, vouchers or journals for processing;
• Gathers data and prepares special reports on financial status of projects, contracts or accounts;
• Keeps financial files data current;
• Reviews utility bills for accuracy and contacts utilities to correct errors;
• Writes correspondence on job-related issues;
• Processes work order invoices and requests;
• Delivers and/or picks up documents from other City offices or other governmental offices;
• Tracks, logs, processes, and follows up on all employee expense reimbursements;
• Tracks and monitors military leave usage;
• Picks up, sorts, and distributes employee paychecks;
• Reviews and assists employees in completing deduction cards;
• Processes and assists with travel requests (makes hotel and travel arrangements, ensures that seminar, hotel, and travel fees are paid, and prepares travel request paperwork);
• Posts transactions to individual accounts or other books and records;
• Prepares journal vouchers;
• Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.

Required Knowledge, Skills and Abilities:

Knowledge of:

• General clerical and accounting procedures.
• Office terminology.

Ability to:

• Communicate orally with other employees and the general public in face-to-face one-on-one settings or using a telephone.
• Prepare accounting reports and forms using a keyboard device.
• Remain in a sitting position for extended periods of time.
• Work cooperatively with other City employees and the public.
• Make mathematical calculations rapidly and accurately (examples: add, subtract, multiply, divide, and use percentages).
• Operate standard office equipment (examples: adding machine, calculator, copy machine, microfiche reader/printer, microfilm reader/printer, and cash register).
• Comprehend written material in the English such as Personnel Rules, Memoranda of Understanding, and Administrative Regulations.
• Bend or stoop to file or retrieve information.
• File documents alphabetically, numerically, and chronologically.
• Work independently with minimal supervision.
• Write legibly to post journal entries.
• Work safely without presenting a direct threat to self or others.

Additional Requirements:

• Some positions will require the performance of other essential and marginal functions depending upon work location, assignment, or shift.

ACCEPTABLE EXPERIENCE AND TRAINING:
Two years of clerical accounting experience, supplemented by courses in bookkeeping and business machines. Other combinations of experience and education that meet the minimum requirements may be substituted.