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Job Description

PERSONNEL CLERK II

JOB CODE 01420

Effective Date:	Rev. 10/92A

DISTINGUISHING FEATURES OF THE CLASS:

The fundamental reason this classification exists is to perform preprofessional, specialized clerical and technical duties associated with personnel activities. An employee in this classification ordinarily develops work procedures and independently carries work through to completion. Work problems involving important departures from standard policies, interpretations, or procedures are reviewed with the supervisor. Some positions act in a lead capacity over lower level clerical personnel. This classification typically reports to a Personnel Analyst, Personnel Transactions Supervisor, Personnel Supervisor, or a Personnel Officer. It is distinguished from the classification of Personnel Clerk I by the greater complexity and responsibility of work assigned, and work generally is reviewed only for results achieved.

ESSENTIAL FUNCTIONS:

• Checks personnel forms for completeness and accuracy and ensures information entered adheres to Personnel Rules and Regulations, Administrative Regulations, and Management Procedures;
• Gathers and compiles statistical information used in written reports;
• Enters data or information into a terminal, PC, or other keyboard device;
• Manually codes, completes, and processes personnel forms for computer input, new hires and industrial injuries;
• Explains Personnel Rules, Memoranda of Understanding, and Administrative Regulations to other City employees;
• Creates and maintains complex clerical, statistical, and personnel records;
• Manually processes City employee time checks and maintains payroll records;
• Processes personnel-related requests such as salary increases, performance rating forms, and deferred compensation by utilizing file maintenance reports;
• Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.

Required Knowledge, Skills and Abilities:

Knowledge of:

• Modern office practices, procedures, and standard record maintenance procedures applicable to a personnel office.
• Personnel policies, practices, and procedures.
• Operating department payroll practices.
• Personnel Department programs, including health and life insurance, deferred compensation, workers' compensation, tuition reimbursement.

Ability to:

• Communicate with customers, clients, or the public in person or by telephone.
• Operate a variety of standard office equipment (e.g., typewriter, electronic calculator, copy machine, electronic pencil sharpener, and other related office equipment) requiring continuous or repetitive arm-hand movements.
• Work under pressure to meet tight time schedules and deadlines, and handle significant problems and tasks which come up simultaneously or unexpectedly.
• Perform basic arithmetical calculations (i.e., addition, subtraction, division, multiplication).
• Exercise independent initiative and judgment and establish priorities for own workload.
• Comprehend and make inferences from material written in the English language.
• Interpret and explain rules, regulations, and policies.
• Make decisions on both routine and non-routine problems.
• Remain in a sitting position for extended periods of time.
• Learn job-related material primarily through oral instruction and observation. This learning takes place mainly in an on-the-job training setting.
• Move light objects (less than 20 pounds) short distances (20 feet or less).
• Work cooperatively with others.
• Work safely without presenting a direct threat to the incumbent or others.

Additional Requirements:

• Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.
• Some positions will require the performance of other essential and marginal functions depending upon work location, assignment, or shift.

ACCEPTABLE EXPERIENCE AND TRAINING:
Three years of experience in progressively responsible and varied clerical and computerized personnel systems. Other combinations of experience and education that meet the minimum requirements may be substituted.