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Job Description

PERSONNEL ANALYST I

JOB CODE 05110

Effective Date:	09/92A

DISTINGUISHING FEATURES OF THE CLASS:

The fundamental reason this classification exists is to perform professional personnel tasks in the recruitment, screening, and examination of applicants; maintenance of classification and compensation programs; and research of various personnel issues. Some positions exercise supervision over Personnel Aides and clerical employees. Incumbents are either in the centralized Personnel Department where they rotate among divisions, or are employed by an operating department where they function as generalist support staff to a Personnel Officer. Work involves the application of professional knowledge and personal judgment to a variety of technical personnel problems. An employee in this classification works under general supervision on routine and regular assignments and under closer supervision on special assignments or when first assigned to a division. A Personnel Analyst I is allowed considerable initiative and judgment, and the classification is distinguished from that of Personnel Aide by the paraprofessional/clerical bias of the lower class. It is distinguished from the Personnel Analyst II by the complexity/sensitivity of the work assigned to the higher class. Work is normally reviewed for completeness and accuracy by results obtained and the evaluation of reports and conferences with a Personnel Officer, Personnel Supervisor, or a division head.

ESSENTIAL FUNCTIONS:

• Interprets and explains personnel policies and procedures to supervisors and employees and assists in solving problems involved in the administration of the personnel system;
• Reviews and screens applications for employment on the basis of experience and training;
• Conducts job analyses and develops appropriate predictive test instruments;
• Writes clear, complete, accurate, and logical reports, specifications, test items, and documentation to support disciplinary actions;
• Plans and organizes assignments to achieve established objectives and time schedules;
• Counsels City employees and applicants;
• Grades examinations, interprets, evaluates, and reports results;
• Advises supervisors on work performance problems and issues;
• Performs research studies on various personnel topics and reports findings in writing;
• Conducts position audits and prepares written reports on findings;
• Prepares new or revised class specifications;
• Interviews job applicants, participates in and advises interview panels;
• Monitors examinations;
• Investigates formal and informal grievances, EEO, and citizen complaints;
• Testifies at formal hearings (EEO, Civil Service Board, and Unemployment Insurance);
• Performs statistical analyses in the development of tests;
• Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.

Required Knowledge, Skills and Abilities:

Knowledge of:

• Personnel methods and techniques of modern public personnel administration.
• Policies and procedures relating to the City payroll system.
• Principles of public administration and governmental organization.
• Statistics and statistical theory, tests, and measurement theory and practice.

Ability to:

• Communicate orally with customers, clients, or the public in face-to-face, one-to-one settings, in group settings, or using a telephone.
• Comprehend and make inferences from materials written in the English language.
• Monitor examinations through close visual observation of individuals taking the test.
• Produce written documents with clearly organized thoughts using proper English sentence construction, punctuation, and grammar, such as for reports, written tests, letters to applicants, etc.
• Work cooperatively with other City employees and the public.
• Interpret and make decisions in accordance with laws, regulations, and policies
• Establish priorities for work objectives and schedules.
• Exercise independent initiative and judgment.
• Enter and retrieve data or information from a terminal, PC or other keyboard device.
• Present ideas clearly and persuasively both orally and in writing.
• Work safely without presenting a direct threat to self or others.

Additional Requirements:

• Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license, and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee does not have personal insurance coverage.
• Some positions will require the performance of other essential and marginal functions depending upon work location, assignment or shift.

ACCEPTABLE EXPERIENCE AND TRAINING:
A bachelor's degree in personnel, public or business administration and some experience in personnel at a paraprofessional or professional level or a related field. Other combinations of experience and education that meet the minimum requirements may be substituted.