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Job Description

PERSONNEL ANALYST II

JOB CODE 05120

Effective Date:	07/01X

DISTINGUISHING FEATURES OF THE CLASS:

The fundamental reason this classification exists is to perform advanced professional personnel work in a major functional area such as classification and compensation, employment services, employee placement, or employee development, or as a generalist in an operating department. Some positions exercise supervision over Personnel Aides and clerical employees. Incumbents assigned to the centralized Personnel Department rotate between sections or divisions. The difference between a Personnel Analyst II and I level is that the latter is at the beginning of the professional ladder and the work is frequently checked, whereas, the former is an experienced analyst, in more than one major personnel area, who works independently with an occasional check on the results. Major programs and problems which require advanced decisions and determination are subject to the review and approval of a Personnel Officer, Personnel Supervisor, Deputy Personnel Director, Assistant Personnel Director, or the Personnel Director.

ESSENTIAL FUNCTIONS:

• Interprets and explains personnel policies and procedures to supervisors and employees and assists in solving problems involved in the administration of the personnel system;
• Reviews and screens applications for employment on the basis of experience and training;
• Conducts job analyses and develops appropriate predictive test instruments;
• Plans and organizes assignments to achieve established objectives and time schedules;
• Counsels City employees and applicants;
• Grades examinations, interprets, evaluates and reports results;
• Performs research studies on various personnel topics and reports findings in writing;
• Conducts position audits and prepares written reports on findings;
• Prepares new or revised class specifications;
• Interviews job applicants, participates in and advises interview panels;
• Monitors examinations;
• Performs statistical analysis in the development of tests;
• Determines and advises operating department management on discipline issues;
• Represents department at Civil Service hearings;
• Supervises clerical and/or paraprofessional personnel/payroll staff;
• Conducts investigations;
• Handles and coordinates grievances;
• Performs research studies on various personnel topics and provides written reports on findings;
• Provides staff support to the Citywide community service programs;
• Coordinates the Citywide food drive and blood drive;
• Approves transfer and reinstatement requests;
• Conducts and coordinates training activities;
• Prepares seniority calculations for reduction in force and layoff actions;
• Monitors and coordinates the City's Rehabilitation Program;
• Researches job factors for alternate and special placements;
• Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.

Required Knowledge, Skills and Abilities:

Knowledge of:

• Personnel methods and techniques of modern public personnel administration.
• Policies and procedures relating to the City payroll system.
• Principles of public administration and governmental organization.
• Statistics and statistical theory, tests, and measurement theory and practice.
• Administrative Regulations and Personnel Rules.

Ability to:

• Communicate orally with other City employees or the public in face-to-face, one-on-one settings, in group settings, or using a telephone.
• Comprehend and make inferences from materials written in the English language.
• Monitor examinations through close visual observation of the individuals taking the test.
• Write clear, complete, accurate, and logical class specifications, test items, responses to applicant letters, and reports recommending classification action.
• Work cooperatively with other City employees and the public.
• Interpret and make decisions in accordance with laws, regulations, and policies.
• Establish priorities for work objectives and schedules.
• Exercise independent initiative and judgment.
• Enter and retrieve data or information from a terminal, PC, or other keyboard device.
• Present ideas clearly and persuasively both orally and in writing.
• Work safely without presenting a direct threat to self or others.

Additional Requirements:

• Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. In addition, individuals may be required to pass an Arizona Department of Transportation physical exam and possess the appropriate commercial driver's license (CDL). Pre-employment drug testing is required for CDL positions. Employees in CDL positions will be subject to unannounced alcohol and drug testing as a condition of continued employment. Use of a personal vehicle for City business will be prohibited if the employee does not have personal insurance coverage.
• Some positions will require the performance of other essential and marginal functions depending upon work location, assignment, or shift.

ACCEPTABLE EXPERIENCE AND TRAINING:
Two years of professional personnel management experience and a bachelor's degree in personnel, public or business administration, or a related field. Other combinations of education and experience that meet the minimum qualifications may be substituted.