Job Description

PERSONNEL OFFICER

JOB CODE 05220

Effective Date:	Rev. 09/09A

DISTINGUISHING FEATURES OF THE CLASS:

The fundamental reason this classification exists is to plan and administer a wide range of personnel activities in a small to medium sized department. Personnel Officer is the third professional level in the Personnel class series. Work involves the application of accepted personnel techniques and knowledge to a variety of departmental personnel practices and problems and the exercise of sound professional judgment. Some Personnel Officers supervise the activities of professional level subordinates in some or all of the following program areas: personnel transactions and position control, training and employee development, and safety. The incumbent also advises department management on other major personnel functions such as labor relations, classification and compensation, affirmative action, and manpower planning. This classification is distinguished from the Personnel Supervisor classification by the size of department, number of staff supervised, numbers of Memoranda of Understanding, and complexity and level of work. Work is performed under general supervision and is evaluated primarily on the basis of results achieved.

ESSENTIAL FUNCTIONS:

• Interprets and explains Administrative Regulations, Personnel Rules, Memoranda of Understanding/Agreement, federal laws, policies and procedures to department management and employees;
• Develops and administers departmental personnel procedures consistent with Personnel Department policies and serves as departmental liaison to Personnel Department;
• Recommends and establishes consistent disciplinary policies and procedures;
• Monitors, recommends, and reviews disciplinary and termination letters and procedures;
• Studies departmental manpower needs and prepares reports including recommendations;
• Advises and serves as a coach to employees and department management on employee grievances and pertinent City regulations;
• Acts as the department labor relations and affirmative action representative;
• Supervises personnel involved in department training and payroll activities;
• Acts as a field department’s personnel liaison and works with Employment Services in the development or recruitment and testing processes, and periodically reviews departmentally specific classification specifications and coordinates job audits for classification and compensation studies,
• Screens and prepares department's requests for classification and/or compensation studies;
• Develops and monitors selection interview processes;
• Maintains departmental position control;
• Explores appropriate reasonable accommodations for disabled applicants and employees;
• Prepares annual Affirmative Action Plan and progress reports and serves as Equal Opportunity Department Liaison;
• Reviews the results of pre-employment physical examinations and background checks;
• Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.

Required Knowledge, Skills and Abilities:

Knowledge of:

• Personnel Rules, Administrative Regulations, and federal and state employment laws.
• The principles and practices of recruitment, selection, labor relations, affirmative action, and classification and occupational relationships.
• Compensation theory and practices.
• Principles and practices of public personnel administration.

Ability to:

• Perform a broad range of supervisory responsibilities over others.
• Develop and administer department-wide personnel practices.
• Interpret rules, regulations, contracts, and related policies and procedures.
• Evaluate, initiate, and monitor classification and compensation studies and requests.
• Develop and administer departmental affirmative action programs and assist in EEO complaint investigation.
• Develop and administer a department wide safety and training program.
• Communicate orally in the English language with customers, clients, and the public in face-to-face one-on-one settings, in group settings, or using a telephone.
• Observe, compare or monitor data and people's behavior to determine compliance with prescribed operating or safety standards.
• Comprehend and make inferences from written material.
• Learn job-related material through oral instruction and observation and through structured lecture and reading. This learning takes place in on-the-job training settings and in a classroom.
• Enter data or information into a terminal, PC or other keyboard device.
• Work under pressure (i.e., handling significant problems and tasks which come up simultaneously and/or unexpectedly).
• Work cooperatively with department staff, other City employees, and the public.
• Produce written documents with clearly organized thoughts using proper sentence construction, punctuation, and grammar.
• Work safely without presenting a direct threat to self or others.

Additional Requirements:

• Appointments to positions in the Law Department, Municipal Court, and Public Defender’s Office are subject to meeting appropriate background standards.
• Appointments to positions in the Police Department are subject to meeting appropriate polygraph and background standards.
• Some positions require the performance of other essential and marginal functions depending upon work location, assignment or shift.

ACCEPTABLE EXPERIENCE AND TRAINING:
Three years of professional personnel management experience, and a bachelor's degree in personnel, public or business administration, or a related field. Other combinations of education and experience that meet the minimum qualifications may be substituted.