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Job Description

DEPUTY PERSONNEL DIRECTOR

JOB CODE 05400

Effective Date:	08/98A

DISTINGUISHING FEATURES OF THE CLASS:

The fundamental reason this classification exists is to plan, direct, and manage a major division or function of the Personnel Department, such as Employment Services, Employee Development, or Compensation & Benefits, which provide human resource services to City management and departments Citywide. Functional areas managed include recruitment, pre-employment testing, position control, placement, and records; employee training and development, and employee suggestion program; and classification, compensation, and benefit programs. Supervision is exercised over Personnel Supervisors, Personnel Analysts, and other senior level professional staff, who direct various sections in day-to-day operations. The Deputy Personnel Director exercises considerable initiative with wide latitude for independent judgment. Responsibility further includes evaluation and development of recommendations to improve Personnel administration, procedures, policies and programs. Unusual problems and major changes in programs or policy are discussed with the Personnel Director or Assistant Personnel Director and work performance is evaluated on the basis of results achieved.

ESSENTIAL FUNCTIONS:

• Plans, organizes and directs the staff and activities of a major Personnel division or function, such as Employment Services, Employee Development, and Compensation & Benefits;
• Develops and implements programs, policies and procedures for assigned division and as a team member in broad program areas;
• Advises and consults with City management, labor representatives, employees, retirees, and representatives of other jurisdictions regarding a variety of personnel actions, laws, programs, and services;
• Monitors legislation and labor union agreements and develops policies, programs and procedures to ensure compliance with federal, state, county and local laws, regulations and agreements;
• Oversees budget preparation, presents justification for budget requests, and monitors budget expenditures for operational efficiency;
• Plans for existing and future staffing, equipment, and materials needs;
• Performs contract administration duties, including evaluating proposals and bids, negotiating and recommending contract terms, evaluating performance, and ensuring compliance to contract agreements;
• Writes or directs the preparation of comprehensive management reports;
• Participates and leads various interdepartmental project groups, special projects and task forces;
• Researches and responds to questions or problems raised by City Council and City Manager staff, other City departments, outside agencies, and the public;
• Maintains liaison and consults with the Law Department and retained legal counsel regarding employment and labor laws and other personnel issues;
• Supervises and participates in a variety of studies involving City departments, other public jurisdictions, and private employers;
• Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.

Required Knowledge, Skills and Abilities:

Knowledge of:

• Principles and practices of personnel administration, municipal budget and finance, public administration, governmental organization, and labor relations.
• Principles and practices of job evaluation systems, and compensation and benefit administration.
• Selection tools used to measure and evaluate applicants.
• Principles of training program development, curricula design, group dynamics, and organizational analysis.
• Merit system principles and their application to the administration of position control, employee recruitment and selection, and position classification and pay plans.
• Statistical concepts and research methods used in personnel administration.
• Federal, state, and local statutory and case law and regulations applicable to personnel management.

Ability to:

• Perform a broad range of management responsibility over supervisory, professional, paraprofessional, and administrative support personnel.
• Provide leadership in implementing City and department policies and programs.
• Analyze, interpret, and apply relevant applicable Federal, State, and City laws, rules and regulations.
• Analyze personnel related case law and modify practices.
• Establish and maintain cooperative work relationships with City management staff, labor organization representatives, other City employees, and the public.
• Analyze labor relations issues and propose alternative strategies.
• Plan, design, and implement a wide variety of programs and services for diverse employee groups.
• Communicate in the English language with customers, clients, and the public using a telephone or in a one-to-one or group setting.
• Produce technical and non-technical written documents in the English language with clearly organized thoughts with proper sentence construction, punctuation, and grammar.
• Work safely without presenting a direct threat to self or others.

Additional Requirements:

• Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.
• Some positions will require the performance of other essential and marginal functions.

ACCEPTABLE EXPERIENCE AND TRAINING:
Five years of experience in professional personnel management including three years in a recent public personnel supervisory capacity and a bachelor's degree in personnel, public, or business administration or a related field. Other combinations of education and experience that meet the minimum requirements may be substituted.