Job Description

POLICE FISCAL ADMINISTRATOR

JOB CODE 05450

Effective Date:	06/92A

DISTINGUISHING FEATURES OF THE CLASS:

The fundamental reason this classification exists is to develop and administer the fiscal activities of the Police Department and direct a staff of supervisory, professional and clerical personnel in the Fiscal Management Bureau. Work involves advising on and controlling all departmental budget adjustments, developing cost estimates, performing financial studies and budget projections, advising on the financial feasibility of proposed programs and recommending how such programs can best be carried out within existing budgetary limitations. The incumbent is also responsible for accurate and timely preparation and submission of the payroll and personnel transactions for the Police Department, and for ensuring timely billing and revenue collection for the False Alarms section. General supervision is received from the Executive Assistant Police Chief, and work is reviewed through written reports, conferences, and results obtained.

ESSENTIAL FUNCTIONS:

• Supervises and directs the administration of the department's Career Enhancement, Industrial Injury, light duty and Supervisory Assignment Recognition Programs, the automated transfer function, and the preparation of the annual budget (which includes the preparation of departmental quarterly expenditure estimates, base budget, and capital improvement project estimates);
• Controls expenses for department personnel, capital outlays and materials;
• Plans, organizes and directs budgetary and fiscal management services;
• Ensures the proper accounting and use of Court Awards funds;
• Manages the billing and revenue collection functions of the False Alarm section;
• Establishes and monitors fiscal management control procedures;
• Directs and oversees financial studies and recommends funding;
• Conducts departmental training on budget and fiscal related activities and functions;
• Reviews cost estimates for the initial funding of projects;
• Advises on financial feasibility of new programs and their implementation within budgetary limits;
• Evaluates and prepares written reports regarding costs and funding alternatives on recommended, complex organizational changes;
• Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.

Required Knowledge, Skills and Abilities:

Knowledge of:

• Principles, methods and practices of municipal finance, budgeting and accounting.
• Financial research techniques, methods and procedures.
• Principles and practices of public administration and government organization.
• Modern office management principles, practices and equipment.
• Principles and techniques of systems and procedures analysis.
• M.O.U.'s, Administrative Regulations, Personnel Rules, Police Department General Orders, Police Department Operations Orders and Police Management Regulations.

Ability to:

• Analyze, interpret and produce written documents on research findings in English with clearly organized thoughts using proper sentence construction, punctuation and grammar.
• Work cooperatively with other City employees.
• Communicate in English by phone or in person in a one-to-one or group setting.
• Interpret M.O.U.'s, Administrative Regulations, Police Department General Orders, Police Department Operations Orders and Police Management Regulations.
• Comprehend and make inferences from material written in the English language.
• Perform a broad range of supervisory responsibilities over others.
• Observe, compare and monitor objects, data or people's behavior to determine compliance with operating or safety standards.
• Remain in a sitting position for extended periods of time.
• Work safely without presenting a direct threat to self or others.

Additional Requirements:

• Appointments to positions in the Police Department are subject to appropriate polygraph and background standards.
• Some positions require the use of personal or City vehicles on City business. Individual must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.

ACCEPTABLE EXPERIENCE AND TRAINING:
Five years of responsible professional experience in municipal finance, accounting and budgeting, including supervisory experience and a bachelor's degree in finance, accounting, business administration or related field. Other combinations of experience and education that meet the minimum qualifications may be substituted.