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Job Description

ASSISTANT CITY MANAGER

(Non-classified)

JOB CODE 06100

Effective Date:	12/92X

DISTINGUISHING FEATURES OF THE CLASS:

The fundamental reason this classification exists is to direct administrative work relating to the full range of municipal management issues, serve as the City's second ranking administrative officer after the City Manager, and automatically serve as Acting City Manager in the Manager's absence. Duties include directing the activities of Deputy City Managers and City departments and offices based on general direction and policy of the City Manager and City Council. The Assistant City Manager interprets Council and management policies for other administrative officers, employees of the City, and other interested parties. The incumbent resolves problems or conflicts that may arise in City government and helps establish good management practices, and directs the administrative staff. Subject to general supervision and policy determinations of the City Manager, duties of this position are carried out with wide latitude, judgment and discretion. Work is subject to evaluation on the basis of results achieved.

ESSENTIAL FUNCTIONS:

• Acts as Chief Operating Officer for the City Manager, provides general assistance to the City Manager, and automatically serves as Acting City Manager when the Manager is absent;
• Interprets policies and provides staff direction on policy as well as policy and procedural revisions;
• Carries out the Manager's directives regarding interpretation of policies and represents the Manager in resolving problems and conflicts within City government;
• Investigates and reports to the Manager on questions of interdepartmental procedures or interpretation of responsibility;
• Meets with the Mayor and/or Council at regularly scheduled policy and planning sessions or subcommittee meetings;
• Assists in planning, coordinating, and directing work relating to the preparation of the City Manager's budget;
• Studies departmental organization and procedures and recommends changes when required;
• Supervises research, procedural and administrative studies and preparation of reports embodying proposed or recommended solutions or courses of action;
• Serves as chairman of the City Personnel Committee;
• Directs staff in preparation of City Council meeting agendas and follow-up actions resulting from Council meetings;
• Supervises the City's public information program;
• Coordinates various activities with top staff officials on the Mayor and City Council staff;
• Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.

Required Knowledge, Skills and Abilities:

Knowledge of:

• Public administration principles, with particular reference to municipal administration, including the basic principles of organization, management, and budget preparation.
• Organization and functions of constituent Phoenix City government units.
• Basic laws, ordinances, and regulations underlying the municipal corporation.
• Research techniques and the sources and availability of information.

Ability to:

• Carry out brief, general instructions of a superior, effectively and with dispatch.
• Analyze a variety of administrative problems, make sound recommendations as to their solution, and prepare working procedures.
• Maintain effective working relationships with the Mayor and City Council, various special interest groups and the general public.
• Perform a broad range of supervisory responsibilities over others.
• Communicate orally in the English language with customers, clients, and the public in face-to-face, one-on-one settings, in group settings, and using a telephone.
• Produce written documents in the English language with clearly-organized thoughts with proper sentence construction, punctuation, and grammar.
• Work cooperatively with others.
• Work safely without presenting a direct threat to self or others.
• Comprehend and make inferences from written material in the English language.

Additional Requirements:

• Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.

ACCEPTABLE EXPERIENCE AND TRAINING:
Ten years of experience in municipal management positions, of which at least one-half would be in a high level position, with a progressively increasing level of responsibility and a master's degree in public or business administration or related field. Other combinations of experience and education that meet the minimum requirements may be substituted. Required administrative experience should be gained in a City of at least 100,000 population.