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Job Description

SPECIAL ASSISTANT TO THE CITY MANAGER

(Non-classified)

JOB CODE 06180

Effective Date:	07/95X

DISTINGUISHING FEATURES OF THE CLASS:

The fundamental reason this classification exists is to provide administrative assistance to the City Manager. Work involves reviewing and coordinating the work of major departments conducting research and developing recommendations for broad policy alternatives for the achievement of the objectives of the City government as a whole. The incumbent exercises considerable initiative and independent judgment, and work is evaluated on the basis of results obtained and through conferences with the City Manager.

ESSENTIAL FUNCTIONS:

• Briefs the City Manager on matters of concern, and secures information required for proper action on such matters;
• Meets and corresponds with departments of City government, other public agencies, and private jurisdictions in conducting research to obtain necessary information;
• Formulates and recommends policy alternatives and other appropriate courses of action;
• Presents policy recommendations both orally and in writing;
• Prepares informational items for Council Packet;
• Meets with the Mayor and/or City Council and attends Council meetings and makes reports concerning activities for which responsible;
• Assists the City Manager in resolving problems and conflicts;
• Interprets policies and provides staff direction on policy matters as delegated by the City Manager;
• Works with the City Manager, the Assistant City Manager and administrative officers, and employees of the City in planning, organizing, and implementing policies;
• Represents the City in various meetings and conferences;
• Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.

Required Knowledge, Skills and Abilities:

Knowledge of:

• Principles and practices of public administration and municipal government.
• Public administrative research methods, techniques, and methods of report presentation.
• Municipal operations.
• Principles underlying the laws and regulations of the municipality.

Ability to:

• Learn the City programs, problems, and resources available to resolve municipal problems.
• Analyze a variety of administrative, operational, fiscal, and social problems and make sound recommendations for solutions.
• Develop working procedures and programs.
• Communicate orally in the English language with customers, clients, and the public in face-to-face, one-on-one settings, in group settings, and using a telephone.
• Produce written documents in the English language with clearly organized thoughts, proper sentence construction, punctuation, and grammar.
• Work cooperatively with others.
• Work safely without presenting a direct threat to self or others.
• Comprehend and make inferences from written material in the English language.

Additional Requirements:

• Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.
• Some positions will require the performance of other essential or marginal functions.

ACCEPTABLE EXPERIENCE AND TRAINING:
Seven years of experience in municipal management positions including responsibility for program direction and budget or management analyses, or for the coordination and supervision of such functions, and a master's degree in public or business administration. Two additional years of qualifying experience may be substituted for the master's degree. Other combinations of experience and education that meet the minimum requirements may be substituted.