Job Description

EMERGENCY MANAGEMENT COORDINATOR

JOB CODE 06190

Effective Date:	Rev. 03/07N

DISTINGUISHING FEATURES OF THE CLASS:

The fundamental reason this classification exists is to serve as the City's liaison on emergency preparedness issues, coordinate training programs and emergency operations drills, assist departments with their emergency and mitigation plans, grant application and administration, and administer the submittal process for Federal and State reimbursement claims for the City's costs during emergency operations. The Emergency Management Coordinator reports to the Public Safety Manager and works only under the most general supervision. Work is evaluated primarily on the basis of results achieved.

ESSENTIAL FUNCTIONS:

• Provides staff support to the Public Safety Manager and the City Manager's Office to coordinate actual or potential emergency preparedness or response efforts;
• Serves as the City's liaison on emergency preparedness issues with the United States Federal Emergency Management Agency, the State of Arizona Division of Emergency Management, Maricopa County Department of Emergency Management, and other local municipalities;
• Coordinates training programs and emergency operations drills to prepare City department staff to respond quickly and effectively to emergencies;
• Develops cost estimates and makes budget projections;
• Writes memos, City Council Reports, Damage Reports, and other administrative reports;
• Advises departments on their emergency plans and coordinates interdepartmental activities;
• Applies for and administers federal and state grants;
• Administers the process for submitting federal and state reimbursement claims for City's costs during and after emergency operations;
• Serves as the City's Radiological Defense Officer;
• Represents the City on various internal and external task forces and committees;
• Directs and supervises the Emergency Preparedness volunteer program;
• Reviews state and federal proposed legislation and provides recommendations;
• Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.

Required Knowledge, Skills and Abilities:

Knowledge of:

• The principles and practices of public administration and government organization.
• Research techniques, methods, and procedures.
• The principles, methods, and practices of municipal budgeting and finance.
• Federal and state grant application processes and sound fiscal administration of grants.
• Principles and practices of local emergency management.

Ability to:

• Integrate and apply the concepts of comprehensive emergency management (mitigation, preparedness, response and recovery) into the City's disaster programs.
• Identify and analyze the effects of hazards that threaten the City.
• Secure technical and financial assistance available through state and federal programs and grants.
• Develop and maintain working relationships with private, military, local, state and federal officials in order to keep up-to-date on current issues facing the emergency management community.
• Interpret federal and state funding regulations as they impact the City.
• Gather pertinent facts, make thorough analyses, and arrive at sound conclusions.
• Comprehend and make inferences from written material in the English language.
• Work cooperatively with other City employees, representatives from state and local governments, and the public.
• Produce written documents with clearly organized thoughts using proper English sentence construction, punctuation, and grammar.
• Communicate orally in a face-to-face one-on-one setting, in group settings, or using a telephone.
• Remain in a sitting position for long periods of time.
• Observe, compare, or monitor data included in management reports to determine compliance with procedures.
• Work safely without presenting a direct threat to self or others.

Additional Requirements:

• This position requires the performance of other essential and marginal functions.
• This position requires the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license, and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.
• Must complete the Certified Emergency Manager (CEM) program through the National Coordinating Council on Emergency Management by the end of the probationary period.

ACCEPTABLE EXPERIENCE AND TRAINING:
Five years of responsible experience in public administration, research and finance, grants application and administration, including three years of emergency management experience and a master's degree in public or business administration, government management, industrial engineering, or a related field. Other combinations of experience and education that meet the minimum requirements may be substituted.