Quick Links              --------------------- Airport/Sky Harbor City Jobs Departments A-Z Garbage/Recycling Mayor/City Council Online Services Public Meetings Public Safety What's New Mailing Lists Calendar

	Discover Phoenix	Residents	Businesses	City Government	Employment	Youth & Seniors	e-Services	Home

Job Description

TITLE RECORDS SUPERVISOR

JOB CODE 12060

Effective Date:	12/92A

DISTINGUISHING FEATURES OF THE CLASS:

The fundamental reason this classification exists is to direct, coordinate, and supervise the title examining staff and real estate technical writers engaged in the technical work needed for the City's program of acquisition or disposal of real property, right-of-way, improvement district projects, and historic preservation district and rezoning. Work involves computation of area sizes, drafting of legal descriptions and the preparation of legal instruments, title reports, and maps furnished to other departments or divisions for use in appraisal, acquisition or disposal of right-of-way, real property or in the annexation program. The Title Records Supervisor assists the Law and Police Department in quiet title, trustee sales, condemnation, and civil suits by preparing technical data for judgment purposes. Assignments are generally in the form of requests from other City departments or agencies and work is performed under the general supervision of the Real Estate Administrator. Performance is based upon results achieved.

ESSENTIAL FUNCTIONS:

• Plans, organizes, assigns, and supervises the title examining and engineering work related to improvement districts and right-of-way projects;
• Reviews the work and sets priorities for projects to be acquired at the request of other City departments;
• Supervises the preparation of title reports, legal descriptions, legal instruments, maps, aerial photos, and graphic displays;
• Reviews and signs Request for Council Action for right-of-way dedication and other related actions;
• Orders, reviews, and approves title reports;
• Supervises and approves the preparation of title reports related to delinquent special improvement assessments;
• Advises the Law Department about the details in civil and condemnation law suits;
• Meets with City officials, property owners, attorneys, and other agents regarding problems and solutions of property and special projects;
• Conducts negotiations that enable City staff use of private facilities for title work;
• Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.

Required Knowledge, Skills and Abilities:

Knowledge of:

• Principles and practices of personnel management and supervision.
• Methods and procedures related to land title search, chaining, and examination.
• Land descriptions.
• Real property practices and procedures related to the acquisition or abandonment process.
• Documents necessary to acquire fee title to real property.
• Real estate appraisal functions.

Ability to:

• Plot legal descriptions on maps.
• Explain complex technical problems in simple, nontechnical language.
• Perform a broad range of supervisory responsibilities over others.
• Work cooperatively with other employees, customers, clients, and the public.
• Communicate orally in the English language with customers, clients, and the public using a telephone and in group and face-to-face, one-on-one settings.
• Observe, compare or monitor data to determine compliance with prescribed standards.
• Comprehend and make inferences from material written in the English language.
• Use graphic instructions such as blueprint, schematic drawings, layouts or other visual aids.
• Produce documents written in the English language using proper sentence structure, punctuation, grammar, and spelling.
• Review or check the work products of others to ensure conformance to standards.
• Remain in a sitting position for extended periods of time.

Additional Requirements:

• Some positions will require the performance of other essential and marginal functions depending upon work location, assignment, or shift.

ACCEPTABLE EXPERIENCE AND TRAINING:
Five years of experience in real estate transactions and law, land title practices, title examination, property records, real estate and right-of-way procurement, including real property appraisal for tax assessment purposes and supervisory experience, and a bachelor's degree in real estate or business law, engineering or a related field. Other combinations of experience and education that meet the minimum requirements may be substituted.