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Job Description

ASSISTANT RISK MANAGEMENT ADMINISTRATOR

JOB CODE 12360

Effective Date:	11/06N

DISTINGUISHING FEATURES OF THE CLASS:

The fundamental reason this classification exists is to assist with the day-to-day administration of the City's risk management programs. Responsibilities include oversight of the self-insured retention programs, comprehensive insurance programs, and loss prevention and control. Work involves planning, developing, and monitoring multi-line commercial insurance programs, liability claims handling, loss prevention/control programs, and allocation of pure risk exposures. In addition, the incumbent is responsible for coordinating with other governmental entities, insurance companies, and all City departments with respect to risk management activities. Supervision is exercised over a staff of professional, paraprofessional, supervisory, and clerical employees engaged in a risk management program. The Assistant Risk Management Administrator exercises considerable initiative and independent judgment. Work is performed under the general supervision of the Deputy Finance Director with performance evaluated on the basis of results achieved.

ESSENTIAL FUNCTIONS:

• Assists in developing, implementing, and reviewing risk management programs to minimize the financial impact of accidental losses;
• Manages a self-insured retention program to include logical and systematic identification of loss exposures, evaluation of these exposures, provision of funds to meet loss when it occurs, and sound fiscal monitoring of risk management reserve fund;
• Supervises and participates in legal, fiscal, and procedural activities to ensure program policies and procedures are maintained;
• Manages an in-house program to investigate and take appropriate settlement action for third party liability and property damage claims and collect for damages to the City fleet;
• Maintains a close working relationship with all departments with respect to risk management activities;
• Develops and maintains an information system in coordination with existing systems for timely and accurate recording of losses, claims, insurance premiums, and other risk related costs and information;
• Assists with the oversight of the liability claims section operations;
• Obtains data to perform analysis of exposure information, identifying pure risk occurrences and determining financial consequences of such losses;
• Prepares statistical and narrative reports;
• Maintains a close working relationship with the Law Department on legal issues, contracts, and judicial pronouncements affecting risk management activities;
• Plans, organizes, and supervises the work of professional, paraprofessional, supervisory, and clerical personnel;
• Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.

Required Knowledge, Skills and Abilities:

Knowledge of:

• Principles and practices of risk management and insurance, including all lines of commercial insurance coverages, markets, and rate making procedures.
• Applicable federal, state and city rules and regulations.
• Commercial law, including liability and contract law, and safety engineering practices.
• Financial accounting and budgeting.
• Program monitoring and evaluation techniques.
• Principles and practices of personnel management and supervision.

Ability to:

• Assist in developing, planning, and monitoring risk management programs requiring accurate and efficient handling of details.
• Perform a broad range of supervisory responsibilities over others.
• Work cooperatively with other employees, customers, clients, and the public.
• Communicate orally in the English language with customers, clients, and the public using a telephone and in group and face-to-face, one-on-one settings.
• Comprehend and make inferences from material written in the English language.
• Produce documents written in the English language using proper sentence structure, punctuation, grammar, and spelling.
• Review or check the work products of others to ensure conformance to standards.

Additional Requirements:

• Some positions will require the performance of other essential and marginal functions depending upon work location, assignment, or shift.
• Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license, and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.

ACCEPTABLE EXPERIENCE AND TRAINING:
Five years of experience in risk management programs, including at least one year in an administrative or supervisory capacity, and a bachelor's degree in business or public administration, risk management, insurance, accounting, finance or a related field. Other combinations of experience and education that meet the minimum requirements may be substituted.