Job Description

GRANTS COMPLIANCE SUPERVISOR

JOB CODE 18550

Effective Date:	02/95N

DISTINGUISHING FEATURES OF THE CLASS:

The fundamental reason this classification exists is to supervise and coordinate the activities of Project Managers in the Grants Compliance Division of the Neighborhood Services Department. The Grants Compliance Supervisor supervises, coordinates and directs all activities and personnel involved in the implementation and completion of projects including, but not limited to legal and federal regulatory procedures, budget, coordinating the Community Development Block Grant program, and compliance with all appropriate regulatory procedures and agencies. Work is performed under the general supervision of a Grants Compliance Administrator. The increased responsibility, supervision of subordinates, and difficulty of assignments differentiate this class from Project Manager.

ESSENTIAL FUNCTIONS:

• Supervises a professional level staff of Project Managers to achieve established objectives and time schedules;
• Organizes, coordinates, monitors and manages activities and functions of grant projects in cooperation with other departments and outside agencies and non-profit groups;
• Analyzes and prepares written reports on program and project performance using qualitative analysis, arrow diagrams, and other project management techniques;
• Prepares and presents weekly, monthly and annual progress reports as required by City Council and City Manager's office;
• Researches, monitors compliance and provides interpretations of H.U.D. and other regulations;
• Develops and conducts training programs for non-profit agencies and citizen groups;
• Develops and monitors program and project budgets;
• Works cooperatively with other City employees, private organizations, non-profit organizations and regulatory agencies to facilitate project implementation and completion;
• Meets with community representative and non-profit agencies to review proposed projects and activities and provide training to organizations on the CDBG process;
• Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.

Required Knowledge, Skills and Abilities:

Knowledge of:

• Principles and practices of public administration.
• Research methods and report presentation.
• Principles of municipal, private sector and non-profit budgeting, accounting and finance methods.
• Standardized supervisory techniques and practices.
• Principles of customer service and public relations.
• Project development, scheduling, monitoring and control systems.
• Applicable rules, regulations, policies, and ordinances of the City and laws of the State.
• Microcomputer equipment and software for spreadsheets and data bases.

Ability to:

• Perform a broad range of supervisory responsibilities over others.
• Produce written documents in the English language with clearly organized thoughts using proper sentence construction, punctuation, and grammar.
• Interpret information accurately and make decisions according to existing laws, regulations, and policies.
• Prepare and monitor program budgets and expenditures.
• Explain information in a clear and understandable manner to non-technical persons.
• Operate a keyboard device such as a CRT or PC.
• Operate standard office machines such as an adding machine and a calculator.
• Communicate orally with co-workers, clients, customers from other governmental agencies, and members of the public in face-to-face one-on-one settings, in group settings, or using the telephone.
• Comprehend and make inferences from material written in the English language.
• Review the work products of others for conformance with standards.
• Work cooperatively with City employees, outside agencies, non-profit organizations, and the public.

Additional Requirements:

• Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license, and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle, or if the employee does not have personal insurance coverage.
• Some positions will require the performance of essential and marginal functions depending upon work location, assignment, or shift.

ACCEPTABLE EXPERIENCE AND TRAINING:
Four years of experience in urban development or neighborhood revitalization at a level which required supervision, or participation in the program planning processes or monitoring and evaluating compliance with H.U.D. guidelines and a bachelor's degree in public or business administration, urban planning, architecture, engineering, economics, or a related field. Other combinations of experience and education that meet the minimum requirements may be substituted.