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Job Description

ARTS & CULTURE ADMINISTRATOR

JOB CODE 41200

Effective Date:	03/04A

DISTINGUISHING FEATURES OF THE CLASS:

The fundamental reason this classification exists is to implement the policies, goals, and programs of the Phoenix Office of Arts and Culture. Duties include the administration of public art and technical assistance programs and community service grants; the coordination of all Arts and Culture meetings and committee work; administration of related ordinances; serving as chief arts representative for the City; administration of the Phoenix Office of Arts and Culture, its staff and records; development of goals and objectives; preparation and administration of budget and fund raising efforts; conducting research and developing a comprehensive Art Plan. The Administrator reports to a Deputy City Manager or Executive Assistant to the City Manager who bases performance on results achieved.

ESSENTIAL FUNCTIONS:

• Supervises professional, paraprofessional, and clerical support staff;
• Translates goals, objectives, and policies of the Phoenix Office of Arts and Culture into workable plans, programs, projects, and activities;
• Administers community service grants and interprets and drafts City ordinances related to the arts;
• Initiates ideas and recommendations to the Commission for ratification;
• Serves as an advocate concerning arts related issues and is the City's chief representative for arts programs;
• Conducts seminars, training, and workshops to give technical assistance to local arts agencies;
• Creates an identity for Arts and Culture and oversees the public relations program;
• Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.

Required Knowledge, Skills and Abilities:

Knowledge of:

• Federal, state, and local laws and ordinances related to the arts.
• National and local network of arts agencies, programs, grants, and associations.
• Modern management methods, long-range planning and supervisory techniques.
• Grant writing and grant program administration.
• Interpersonal techniques in dealing with unique groups and unusual circumstances.
• Relationships between public and private organizations dealing with the arts.

Ability to:

• Perform a broad range of supervisory responsibilities over others.
• Organize and manage an office, budget, and staff.
• Communicate orally in the English language with customers, clients, and the public by telephone or in a face-to-face one-to-one or group setting.
• Instruct others in a classroom setting.
• Observe, compare, or monitor data, objects, or people's behavior to determine compliance with prescribed operating or safety standards.
• Comprehend and make inferences from written material.
• Learn job related material primarily through oral instruction and observation. This learning takes place mainly in an on-the-job training setting.
• Produce written documents in the English language with clearly organized thoughts using proper sentence construction, punctuation, and grammar.
• Review or check the work products of others to ensure conformance to standards.
• Work safely without presenting a direct threat to self or others.
• Work cooperatively with other City departments, outside agencies, and the public relative to arts programs and services.

Additional Requirements:

• Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.
• This position will require the performance of other marginal functions.

ACCEPTABLE EXPERIENCE AND TRAINING:
Four years of experience working with government or private nonprofit boards or commissions in a leadership or a policy advisory position on arts issues, and a bachelor's degree in business administration, arts administration, public administration, or a closely related field. Other combinations of experience and education which meet the minimum qualifications may be substituted.