Job Description

POLICE RECORDS AND IDENTIFICATION BUREAU ADMINISTRATOR

JOB CODE 62340

Effective Date:	06/92A

DISTINGUISHING FEATURES OF THE CLASS:

The fundamental reason this classification exists is to manage and administer operations of the Records and Identification Bureau which includes the records management section, identification section, criminal history records computer input section, and the department report entry section. Work includes management of staff engaged in a complex technical police identification function which includes massive computer operational programs (PACE). The incumbent works with various Division Chiefs, Bureau Commanders, and outside agencies to coordinate activities. Under administrative direction from the Assistant Police Chief, performance is evaluated on results obtained.

ESSENTIAL FUNCTIONS:

• Directs the operation of the police records management function; filing, collection, storage and dissemination of all police reports and criminal history record information, traffic accident reports, oversize/overweight moving permits, identification photographs, fingerprints and photographic evidence;
• Manages the department report computer entry system consisting of numerous computer operations;
• Serves as Privacy and Security Officer for the Police Department;
• Manages the Police Computer Aided Entry (PACE) system between the cities of Phoenix, Glendale, Scottsdale, Tempe and Paradise Valley;
• Develops cost estimates for initial funding of projects and prepares bureau budget projections to determine operational costs;
• Acts a liaison between Patrol, Investigative Units, and the Records and Identification Bureau to determine problem areas and provide better service;
• Analyzes, interprets, and reports research findings;
• Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.

Required Knowledge, Skills and Abilities:

Knowledge of:

• Laws pertaining to release of criminal justice information.
• Principle and practices of modern government administration.
• Methods and practices of municipal finance and budgeting.
• Information retrieval systems and programs.
• Research methods and techniques.

Ability to:

• Communicate in English by phone or in person in a one-to-one or group setting.
• Produce written documents in English with clearly organized thoughts using proper sentence construction, punctuation, and grammar.
• Perform a broad range of supervisory responsibilities over others.
• Work cooperatively with other City employees and employees of other law enforcement agencies.
• Comprehend and make inferences from material written in the English language.
• Observe, compare or monitor people's behavior, objects or data to determine compliance with operating and safety standards.
• Learn job-related material through oral instruction and observation. This learning takes place mainly in an on-the job training setting.
• Work safely without presenting a direct threat to self or others.

Additional Requirements:

• Appointments to positions in the Police Department are subject to appropriate polygraph and background standards.
• This position requires the use of a personal or City vehicle on City business. Individual must be physically capable of operating the vehicle safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.
• Some positions will require the performance of other essential and marginal functions depending upon work location, assignment, or shift.

ACCEPTABLE EXPERIENCE AND TRAINING:
Five years of responsible experience in public administration, research and budgeting, some of which must be in a criminal justice system, including at least three years of supervisory experience. A bachelor's degree in police, public or business administration or a related field is required. Other combinations of experience and training that meet the minimum qualifications may be substituted.