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Job Description

POLICE R & I OPERATIONS SUPERVISOR

JOB CODE 62370

Effective Date:	06/92A

DISTINGUISHING FEATURES OF THE CLASS:

The fundamental reason this classification exists is to manage a section of the Police Records and Identification Bureau. The incumbent is responsible for administering, coordinating, directing, training, and organizing a large staff engaged in either the processing and maintenance of criminal and miscellaneous police reports or in a complex computerized police identification function. Incumbents receive minimal supervision from the Police Records and Identification Bureau Administrator and performance is evaluated based on results obtained.

ESSENTIAL FUNCTIONS:

• Supervises employees engaged in the processing, indexing, filing and posting of police or criminal records, and crime report files, or supervises those employees engaged in verifying identification through fingerprints;
• Exercises functional control over three shifts of records personnel in the Records and Identification Bureau;
• Develops and applies operating procedures and manuals of the Bureau;
• Manages the operation of numerous automated records systems;
• Works with municipal court personnel and other law enforcement agencies involving mutual problems;
• Prepares and submits activity and personnel reports to the Bureau Administrator;
• Prepares budget requests relating to the functions of the Bureau.
• Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.

Required Knowledge, Skills and Abilities:

Knowledge of:

• Principles and practices of supervision, personnel administration and management.
• Personnel Rules, Administrative Regulations, Police General Orders, Police Operations Orders, and Memoranda of Understanding as they apply to subordinates.
• Relevant computerized police data systems including ACIC/NCIC, FBI, III, ACCH, LEJIS, MIS, CAPRI, TADS, OBITS, and MVD.
• Policies and procedures of Federal, State and local law enforcement agencies and their operations.
• Laws pertaining to privacy and security of criminal history records information.

Ability to:

• Comprehend and make inferences from material written in the English language.
• Produce written documents in English with clearly organized thoughts using proper sentence construction, punctuation and grammar.
• Remain in a sitting position for extended periods of time.
• Work cooperatively with other City employees and employees of other law enforcement agencies.
• Observe, compare and monitor people's behavior, objects, or data to determine compliance with prescribed operating or safety standards.
• Learn job-related material through oral instruction and observation. This learning takes place mainly in an on-the-job training setting.
• Perform a broad range of supervisory responsibilities over a large staff performing a variety of duties.
• Work safely without presenting a direct threat to incumbent or others.

Additional Requirements:

• Appointments to positions in the Police Department are subject to appropriate polygraph and background standards.
• Some positions will require the performance of other essential and marginal functions depending upon work location, assignment or shift.

ACCEPTABLE EXPERIENCE AND TRAINING:
Four years of increasingly responsible experience in the maintenance of complex automated police records or identification systems, two of which must be at a supervisory level, plus a bachelor's degree in public or business administration or related field. Other combinations of experience and education that meet the minimum qualifications may be substituted.