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Job Description

FACILITIES MANAGEMENT SUPERINTENDENT

JOB CODE 74760

Effective Date:	Rev. 06/06

DISTINGUISHING FEATURES OF THE CLASS:

The fundamental reason this classification exists is to develop, implement and oversee the building maintenance and repair of all City-owned facilities. The superintendent is responsible for the preparation of plans and quality of workmanship on all buildings and building equipment repairs and remodeling of City-owned facilities. Supervision is exercised over supervisors and lead workers performing building maintenance work such as carpentry, painting, plumbing, and plastering, and mechanical equipment operation. Duties are performed according the general policies approved by the Deputy Public Works Director who evaluates work on the basis of results achieved.

ESSENTIAL FUNCTIONS:

• Coordinates and plans the maintenance schedule for all City facilities;
• Develops, implements and manages a 20-year building management plan for each City facility;
• Oversees all maintenance and repair of City-owned buildings and HVAC equipment;
• Plans, organizes, directs, and inspects the work of building maintenance crews;
• Estimates labor and material costs;
• Prepares specifications for special contract items;
• Reviews plans and specifications and makes recommendations as to maintenance and operation of new facilities prior to and during construction;
• Inspects remodeling and repair work in progress for quality of workmanship and compliance with specifications;
• Coordinates work with other City departments;
• Receives and investigates major emergency calls;
• Supervises the maintenance of records and reports on work performed;
• Prepares budget estimates, makes recommendations to Deputy Public Works Director, and controls expenditures;
• Supervises and evaluates performance of the Facilities Management Section;
• Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.

Required Knowledge, Skills and Abilities:

Knowledge of:

• Building maintenance and repair methods and requirements.
• Work operational systems, procedures, standards and practices in various building tasks.
• Mechanical equipment, air conditioning, refrigeration, fire systems, stand-by emergency power, water treatment systems, and related preventive maintenance programs.
• Contracting.
• Principles and practices of personnel management and supervision.
• Principles and practices of budget preparation and administration.
• Principles and practices of building management methods.

Ability to:

• Learn the City Building Code.
• Perform a broad range of supervisory responsibilities over others.
• Read and interpret building plans and specifications, draw plans, and write specifications and cost estimates for building repair and minor building construction work.
• Work cooperatively with other City employees, building occupants, and the general public.
• Communicate orally in the English language with customers, clients, or the public in face-to-face one-on-one settings, in group settings, using a telephone or mobile radio.
• Observe or monitor objects or people's behavior to determine compliance with prescribed operating or safety standards.
• Comprehend and make inferences from written material.
• Produce written documents with clearly organized thoughts using proper English sentence construction, punctuation, and grammar.
• Review or check the work product of others to ensure conformance to standards.
• Work safely without presenting a direct threat to self or others.

Additional Requirements:

• Some positions will require the performance of other essential and marginal functions depending upon work location, assignment, or shift.
• Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.

ACCEPTABLE EXPERIENCE AND TRAINING:
Three years of supervisory experience in building construction and maintenance work including one year of experience in facility management and a bachelor's degree in construction management or a related field. Other combinations of experience and education that meet the minimum requirements may be substituted.