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Benefits
Executive
(Benefit Category 010)
General information
UNIT CODE 008 ORGANIZATION REPRESENTATIVE City Manager APPROX. # EMPLOYEES 100 SALARY PLANS 018, 025, & 027 CHANGE FROM 2007 - 2008 Range adjustments of 1.5% for general City executives, 4.35% for Assistant Fire and Police chiefs, and 3.95% for Executive Assistant Fire and Police chiefs, Fire and Police chiefs, and Public Safety Manager. Performance review retroactive to 7/14/2008. STEP PROGRESSION No steps - only minimum and maximum established.
Pay increases are performance-based.WORKING HOURS Time required to accomplish work. (AR 2.21) (AR 2.14) BENEFIT CATEGORY 010 - General
018 - Police
019 - FirePAY CALL OUT (CALL BACK) Exempt COMPENSATORY TIME LIMITATION Exempt COURT INTERPRETATION & TRANSLATION $4 per half-day when exceeds 15-minute minimum, for sustained, word-for-word oral and written assignments. (AR 2.241) MILEAGE ALLOWANCE 50.5 cents per mile effective 1/1 - 6/30/2008
58.5 cents per mile effective 7/1/2008 (AR 6.21)
ALSO SEE "TRANSPORTATION ALLOWANCE"OUT-OF-CLASS Exempt OVERTIME Exempt PAY FOR PART-TIME EMPLOYEES Part-time employees, excluding seasonal employees, may be considered for advancement from pay step 1 to step 2 after completing 1,040 hours of work in step 1. Advancement from pay step 2 to step 3 and each subsequent step in a grade may be considered after 2,080 hours in each step. (Pay Ord. 11r) When working a City holiday, part-time employees, who are non-exempt, shall be paid 1½ x Regular Rate for time worked, up to 8 hours. (AR 2.11) SHIFT DIFFERENTIAL Exempt STANDBY Exempt UNIFORMS/CLOTHING ALLOWANCE $1,550 annual allowance for sworn Police employees. (AR 2.26) $925 annual allowance for sworn Fire employees. (AR 2.26)
LEAVE OF ABSENCE BEREAVEMENT LEAVE Up to 3 days for death of immediate family member with additional time for air travel if out-of-state. (Personnel Rule 15g) EDUCATION LEAVE 2½ days per year (AR 2.51) FAMILY LEAVE Up to 12 weeks of unpaid leave upon the birth/adoption of a child or to care for a seriously ill immediate family member. (Personnel Rule 15e5) Dependent Care Up to 5 incidents/40 hours of unscheduled accumulated vacation or compensatory time per calendar year for the dependent care of an immediate family member without the leave being considered a negative factor. (AR 2.30) Emergency Family Care Up to 1 shift (8 or 10 hours) of unscheduled sick leave per incident for sudden illness or accident of an immediate family member, or up to 5 days or 40 hours (additional 2 days if out-of-state travel required) per incident for care of an immediate family member experiencing life threatening illness or injury. (AR 2.30) (Personnel Rule 15) Family Leave Management Employees shall be limited to a maximum of 7 incidents total per calendar year for the combination of Dependent and Emergency Family Care without the leave being considered a negative factor (unless the leave qualifies as FMLA leave). (AR 2.30) FAMILY/MEDICAL LEAVE Up to 12 weeks for the birth/adoption of a child, to take care of a seriously ill immediate family member, or employee's serious health condition. This includes maternity leave taken. (AR 2.143) (Personnel Rule 15c7) HOLIDAYS & PERSONAL LEAVE 11 ½ legal holidays*, 3 personal leave days. Six-month wait for new employees to take personal leave. *The Christmas Eve holiday is granted only when December 24 falls on the employee's regularly scheduled work day. In the case of continuous or 7-day operations, holidays shall be observed only on the calendar days on which they fall. Executives with less than 5 years City service receive 3 additional personal leave days until 5 years of employment have been completed. (AR 2.11)
JURY DUTY No loss of regular pay -- may keep jury pay. (AR 2.24) MILITARY TRAINING An employee must be given time off for up to 240 hours/30 days in any two consecutive years. For National Guard and Military Reserve, only workdays are counted. (AR 2.39) SICK LEAVE Salaried: 1.25 days/month accumulated; unlimited accumulation. (Personnel Rule 15c) (AR 2.30) For employees who have a 56-hour workweek, accrual rates are calculated by multiplying equivalent 40-hour rate by 1.4.
See also "SICK LEAVE PAYOUT AT RETIREMENT" below Upon the in-line-of-duty death of a City employee (or active work/approved leave status for sworn Police employees), the City will pay the full cash value of accrued sick leave existing at the time of the employee's death. (AR 2.43) (Pay Ord. 20j and 20k) VACATION
EXEMPT (SALARIED) EMPLOYEES
Years
of ServiceAnnual Accrual Rate
(based on 8-hour days)Maximum
CarryoverMaximum Accrual That Can Be Compensated
at Separation0-5th 12 days 24 days 30 days 6th-10th 15 days 30 days 37.5 days 11th-15th 16.5 days 33 days 41.25 days 16th-20th 19.5 days 39 days 48.75 days 21st+ 22.5 days 45 days 56.25 days New employees must wait 6 months before using vacation. (Personnel Rule 15b) (AR 2.18)
For employees who have a 56-hour workweek, accrual rates are calculated by multiplying equivalent 40-hour rate by 1.4.
VACATION SELL BACK May be paid up to one week of vacation time in May and up to two weeks in November for an annual maximum of three weeks. Two weeks must be taken as time off during the same calendar year to sell back time in November. (AR 2.18) (Pay Ord. 17a) VACATION PAYOUT -- PUBLIC SAFETY Members of the Arizona Public Safety Personnel Retirement System who have accrued maximum vacation carryover, with 17 years of service, can be paid for additional vacation leave for a 3-year period. Executives in the Fire Department may receive an extension for up to 3 years without additional qualification and may stop and restart this benefit one time. Executives in the Fire Department can receive a third 3-year extension (for a maximum possible benefit of 9 years) if the employee’s vacation balance is at least 86 hours. If the employee stops this extension, the remainder of the 3-year period is lost. Executives in the Fire Department: 80 hours/10 days of vacation can be accumulated above maximum vacation carryover into the last 3 years of service. These hours must be used as paid time off prior to retirement. The retirement maximum payout allowance is not affected. (AR 2.171) VOTING TIME OFF Maximum time allowable is time necessary to provide 3 consecutive hours between opening of polls and start of work or end of work and closing of polls, as required by state law. Must be requested in writing to supervisor three days prior. (AR 2.16) BENEFITS BEHAVIORAL/MENTAL HEALTH Provided under one of the three medical insurance plans:
CIGNA HMO -- services provided by
CIGNA Behavioral Health, (800) 343-2183
Blue Cross Blue Shield HMO -- services provided by
Biodyne, (800) 224-2125
Blue Cross Blue Shield PPO -- services provided by
BCBS of Arizona, (800) 232-2345CHILD CARE -- MONTHLY FINANCIAL AID Monthly assistance with childcare expenses for City employees with a gross household income of $32,500 or less, and one or more children younger than 13 living in the home. Other qualifying criteria will also apply; participants must reapply annually. For information or an application, call the Benefits Office at (602) 262-4777. COMMUNICATIONS ALLOWANCE $100 per month (AR 2.29) DEFERRED COMPENSATION
PLAN - 457Program provides employees with voluntary investment options designed to supplement income at retirement. Employees may choose to defer the lesser of 100% of includable income for 457 deferrals, or $15,500 during calendar year 2008. Contact Nationwide Retirement Solutions at www.phoenixdcp.com or (602) 266-2733, or call the Benefits Office at (602) 256-3282. DEFINED CONTRIBUTION
PLAN - 401(a)Program provides employees with additional option for tax-deferred retirement savings. Eligible employees may make personal contributions to the City 401(a) Plan by electing to defer a designated percentage of their salary to the Plan. 401(a) personal contribution elections are irrevocable. For active employees, the 2008 annual maximum is $46,000. Contact Nationwide Retirement Solutions at www.phoenixdcp.com or (602) 266-2733, or call the Benefits Office at (602) 256-3282. City contributes to 401(a) on employee’s behalf an amount equal to 9.6% of employee’s gross salary. If the 9.6% of gross annual salary does not equal at least 60% of the federal maximum allowed for 457 deferred compensation plan contributions excluding catch-up provisions, the City will contribute 60% of the federal maximum allowed for 457 deferred compensation plan contributions excluding catch-up provisions. (Pay Ord. 19i)
ELDER CARE Referrals, in-home assessments, transition care management, care management, counseling, and consultations for City employees, retirees, and their immediate family members. Call EAP Preferred at (602) 264-4600. EMPLOYEE ASSISTANCE PROGRAM (EAP) Professional counseling for full and part-time employees for personal, family, and work-related problems, and Supervisor Referrals for work performance issues. *All Fire Department Employees and their families call Ron Tapscott at (602) 495-7551 or the contracted EAP provider, CONTACT Behavioral Health Services, at (602) 993-6077 or (800) 222-8335. Fire supervisors who want to consult with the EAP about an employee’s work performance issues or have questions about a supervisor referral to the EAP also can call Ron Tapscott.
- Confidential counseling services for personal and work-related problems are available to employees and their immediate household members. For information about EAP counseling services or to schedule an appointment, call the contracted EAP provider, EAP Preferred at (602) 534-5433*.
- Supervisors who want to consult with the EAP about an employee’s work performance issues or have questions about a supervisor referral to the EAP can call EAP Preferred at (602) 534-5433 or the City EAP Coordinator at (602) 262-7216.
FLEXIBLE REIMBURSEMENT ACCOUNT PROGRAM (FLEXRAP) Flexible Spending Accounts provide pre-tax dollars for eligible health care and dependent care expenses. Call the Benefits Office at (602) 495-5710. HEALTH EXAMINATIONS Mandatory once every 2 years.
HOUSING DISCOUNT PROGRAMS The “Welcome to Phoenix” and “Make Phoenix Home” programs are designed to offer discounts on mortgage financing as well as exclusive housing discounts for City employees who purchase a primary residence within the City of Phoenix boundaries. Call Chase Manhattan Mortgage Corporation at (602) 956-6454 for information on mortgage programs. Call the Benefits Office at (602) 262-4777 for a listing of builders participating in the Housing Discount Program. PREPAID LEGAL PLAN Provides employees and their families access to legal representation at an affordable price. While not all legal services are covered, the reasonable monthly rate allows employees to have an “attorney on retainer.” Coverage includes wills, powers of attorney, living wills, trusts, and other personal legal services. Contact Hyatt Legal Plans at www.legalplans.com or (800) 821-6400, or call the Benefits Office at (602) 262-4777. BUS CARD
Free Bus Card (100% subsidy) available to all part-time and full-time employees. Contact your payroll clerk or call Central Payroll, (602) 262-6555. EMERGENCY RIDE HOME
Provides cab vouchers for employees who ride the bus, car-pool, van-pool, bike or walk to and from work a minimum of three days a week. For more information call the Public Works Department, Transportation Coordination at (602) 262-7119. TRANSPORTATION ALLOWANCE $435 per month if City car not assigned. INSURANCE INSURANCE FOR PART-TIME EMPLOYEES Year-round part-time employees can become eligible for commuter life insurance only after working 12 consecutive months, with at least 24 pay periods with hours worked/paid. Refer to the SelectCare® Life and AD&D Benefits booklet. MEDICAL INSURANCE ACTIVE EMPLOYEES City pays 80% of the monthly premium
($345.96 per month for employee-only SelectCare® HMO medical coverage and $996.96 per month for family SelectCare® HMO medical coverage)
($363.80 per month for employee-only SelectCare® PPO medical coverage and $1,048.48 per month for family SelectCare® PPO medical coverage)MEDICAL INSURANCE SURVIVORS OF BENEFIT- ELIGIBLE EMPLOYEES City pays 100% of monthly premium to continue existing medical insurance coverage for dependents of deceased benefit-eligible employees due to in-line-of-duty death; limitations apply. (Pay Ord. 20i) (AR 2.451) DENTAL INSURANCE City pays 100% of the monthly premium ($43.28 per month) for employee-only coverage and 75% of the monthly premium ($89.84 per month) for family coverage for either SelectCare® indemnity dental coverage with a $2,000 annual benefit maximum or SelectCare® prepaid dental coverage with no annual benefit maximum. LIFE INSURANCE (City coverage includes a provision for continuation of term group life under certain conditions.)
City pays for 1 ¾ x base annual salary basic life, same basic life amount for accidental death & dismemberment, and $75,000 on-duty protection; employees may purchase additional coverage for themselves and their dependents. Sworn Police: City pays for $100,000 on-duty protection.
Public Safety Officers' Benefits paid by federal government for public safety employees, under duty-related circumstances.
COMMUTATION POLICY City provides coverage for employees commuting directly between home and their job location. Employees have a $200,000 death benefit and a reduced dismemberment benefit, if the accident occurs within two hours of leaving their home or work. In the event of such death, the City will pay the full monthly medical insurance premium to continue existing coverage for the surviving spouse or qualified domestic partner and eligible dependents. Part-time employees (excluding seasonal & temporary) may qualify for the commuter life benefit. Refer to the SelectCare® Life and AD&D Benefits booklet for eligibility requirements. (AR 2.451) INDUSTRIAL INSURANCE Industrial insurance pays 2/3 of base wage up to $3,000 per month for first year. City pays remaining to equal regular net take-home pay. (AR 2.32) LONG-TERM DISABILITY INSURANCE 66 2/3% of base wage, starting after 3 months, continuing to age 80. (AR 2.323) UNEMPLOYMENT INSURANCE When unemployment is beyond the control of the employee, terminated individual is entitled to apply for benefits from the Arizona Department of Economic Security. RETIREMENT RETIREMENT PROGRAMS General employees are covered by Social Security and the City of Phoenix Employees Retirement System (COPERS). Employee contributes 5% of total wages, while City’s contribution is based on actuarial need. To qualify: age 60 with 10 or more yrs of service; age 62 with 5 or more yrs of service; combined age and credited service equals 80 (“rule of 80”); or if totally and permanently disabled after 10 yrs of service (no minimum service requirement if duty-related). Pension is calculated on highest 3 consecutive yrs of the last 10 yrs salary, and total time of service. The benefit increment is 2% for each year up to 32 ½ yrs of credited service and for all unused sick leave. The benefit increase for credited service in excess of 32 ½ yrs is at a lesser rate of 1% each year between 32 ½ and 35 ½ and ½ % each year thereafter. Employees may purchase or transfer eligible service credit in other public retirement systems and active duty military service to be used towards City of Phoenix retirement. Employees may also purchase previous eligible COPERS membership, City of Phoenix full-time temporary and job-share employment. Call the Retirement Office at (602) 534-4400 for additional information. Public Safety employees are covered by Arizona Public Safety Personnel Retirement System (PSPRS). Employee contributes 7.65% of total wages, while City’s contribution is based on actuarial need. Employees become eligible for normal retirement benefits after 20 years of service, or at age 62 with 15 years of service. With 20 or more years of credited service an employee may enter Deferred Retirement Option Plan (DROP). Normal retirement is 50% of highest 3 consecutive yrs out of the last 20 yrs of credited service. Percentage increases in amount after 20 yrs to a maximum of 80% after 32 yrs of service. Employee may apply for a disability pension if unable, due to illness or injury, to perform a reasonable range of duties. Employees may purchase or transfer eligible service credit in other public retirement systems and active duty military service to be used toward PSPRS retirement eligibility. Call PSPRS at (602) 255-5575 or the Retirement Office at (602) 534-4400 for additional information.
The City will reimburse executive employees an amount equal to 0.5% of retirement-applicable gross wages for the employee’s contribution to the City of Phoenix Employees Retirement System or Arizona Public Safety Personnel Retirement System.
General employees: Credited service for unused sick leave will exclude any sick leave hours compensated through the Sick Leave Payout at Retirement program (see below). (AR 2.441)
MEDICAL EXPENSE REIMBURSEMENT PLAN (MERP) Employees eligible to retire in 15 years or less from August 1, 2007, will receive a monthly subsidy from the City’s Medical Expense Reimbursement Plan (MERP) when they retire, just as current retirees do. The monthly subsidy checks are generated through the Personnel Department’s Benefits Office. If you have City health insurance coverage as a retiree, the City will reduce the health insurance premium deducted from your pension check with Qualified City Contribution ranging from $90 to $325, depending upon your type of coverage. Any questions regarding MERP should be directed to the Benefits Office at (602) 262-4777. City pays up to $202* per month to benefit-eligible retirees. An additional contribution is calculated if gross annualized pension amount is $25,000 or less. The City also contributes an amount between $90 and $375, which may include a $50 City credit for family coverage. These credits are applied directly to the retiree's premium deduction.
*The City also provides an additional $100 per month toward City retiree family medical coverage for those who continue SelectCare® and who retired on or after July 1, 1998. This $100 payment continues until the retiree or his/her covered dependent(s) become(s) Medicare-eligible, or the retiree drops City family medical coverage. (This benefit is intended to assist employees using the retirement "Rule of 80.")
POST EMPLOYMENT HEALTH PLAN (PEHP) This is a 100% employer-paid benefit. Program provides employees eligible to retire in more than 15 years from August 1, 2007, who have a payroll deduction for City medical insurance coverage (single or family) with a PEHP account. This account is to be used by the employee when he/she retires or separates employment with the City for qualified medical expenses (including health insurance premiums). The current administrator of the City’s PEHP is Nationwide Retirement Solutions. Any questions regarding PEHP should be directed to Nationwide at (602) 266-2733 or toll-free at (877) 677-3678. SICK LEAVE PAYOUT AT RETIREMENT Upon retirement, General City employees with a minimum of 750 hours of accrued and unused sick leave may elect to be paid for up to 20 percent of the unused hours at base hourly wage. (AR 2.441) SICK LEAVE PAYOUT AS SALARY FOR PUBLIC SAFETY Sworn Police and Fire Middle Managers and Executives: Optional monthly conversion of sick leave accrual to pay, for minimum 3 yrs, if at least 1,714 unused hrs (2,400 hours for 56-hr employees). 6-yr maximum. (AR 2.44) SICK LEAVE PAYOUT AT RETIREMENT -- SWORN PUBLIC SAFETY EMPLOYEES Upon retirement, Public Safety employees paid 40% of base hourly wage for all accrued sick leave hours exceeding 500 (700 for 56-hour employees) if a minimum of 1,000 (1,400 for 56-hour employees) has been accrued. Percentage is increased by 1% for each full year of service in excess of 20 full years to a maximum of 50%. OR POLICE: 60% of base hourly wage for all accrued sick leave hours exceeding 386 hours if a minimum of 1,286 hours has been accrued.
OR POLICE: 60% of base hourly wage for all accrued sick leave hours if a minimum of 1,714 hours has been accrued.
OR FIRE: 60% of base hourly wage for all accrued sick leave hours exceeding 386 hrs (540 for 56-hour employees) if a minimum of 1,286 hours (1,800 for 56-hour employees) has been accrued.
OR FIRE: 60% of base hourly wage for all accrued sick leave hours if a minimum of 1,714 hours (2,400 hrs for 56-hour employees) has been accrued.
TRAINING AND EDUCATION TRAINING Entry and periodic job-related training may be required. Other special training available with supervisory approval (see Employee Training and Development Catalog). TUITION REIMBURSEMENT
Seminar/Professional Membership Reimbursement:Maximum payment for tuition reimbursement through Management Development Fund for FY 2008 - 2009 is $5,410. (Full $5,410 is available if an executive is using the funds to pursue a higher educational degree). (AR 2.281) The amount of above reimbursement fund up to which employees may use for personal development (professional memberships, seminars, workshops, education classes not tied to a degree, etc.,) is $2,006 for FY 2008 - 2009. (AR 2.281)
MISCELLANEOUS CAREER CONSULTATION Career consultation services available to City employees. For information call the Personnel Department, Employment Services at (602) 495-5703. JOB INFORMATION Job titles and descriptions, rates of pay, and benefits information are available at www.phoenix.gov. Information on jobs currently open for recruitment is available at www.phoenix.gov or the Job Line at (602) 534-5627. PARKING Low-cost parking available to car-pools and van-pools in downtown area. Other spaces available on first-come, first-served basis with cost comparable to other similarly located lots. Call the Public Works Department, Employee Parking at (602) 262-7119. SERVICE AWARDS
Given upon completion of 5 years of full-time employment. Additional awards given at 5-year intervals. For information, call the Personnel Department, Personnel Administration at (602) 534-3600. (Pay Ord. 14a) SUGGESTION PROGRAM Cash (up to $3,500) and other awards are given for suggestions that improve productivity or cut costs. For information, call the Personnel Department, Employee Development at (602) 262-6401. (AR 2.27) PERSONNEL ACTIONS CIVIL SERVICE APPEAL Employees have 14 days after notice of dismissal, suspension, or demotion to answer charges and request hearing. Probationary employees are exempt unless they have completed 12 months of continuous full-time service. Unclassified employees also exempt. Call the Personnel Department, Personnel Administration at (602) 262-6609. (Personnel Rules 10 and 22) EEO CONFLICT RESOLUTION Complaint concerning discrimination as a result of race, religion, sex, age, disability, sexual orientation, or national origin. Also applies to applicants. Call the Equal Opportunity Department at (602) 262-7716. (AR 2.35 and 2.35A) GRIEVANCE
Complaint concerning interpretation or application of rules and regulations governing personnel practices, departmental work rules, working conditions, or alleged improper treatment of an employee. Call Labor Relations at (602) 262-6607. (AR 2.61) (Personnel Rule 22h) OTHER APPLICABLE DOCUMENTS Personnel Rules
Administrative Regulations
Pay Plan
Management Procedures
Personnel Department Letters
City Manager Letters
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