Managing Your Grant Award

Office of Arts and Culture

Phoenix Office of Arts and Culture Acknowledgment

Logo and Credit Line

All print, publicity and promotional materials must include the Phoenix Office of Arts and Culture (POAC) logo and credit line.  You should also list the Phoenix Office of Arts and Culture in the appropriate financial category in any printed or installed donor recognition lists.  Placement of the logo and credit line in as many places as possible will help to inform the community about the impact of public funding for the arts.

Please follow this link to POAC Logos

Print, publicity and promotional materials Includes newsletters, press releases, announcements, catalogs, educational materials and invitations, films/video tapes, electronic transmissions (including Internet sites), and non-written announcements (such as audio descriptions for people who are sight-impaired) regarding all activities to which the POCA’s funds contribute.

Verbal Credit

When written credit is not applicable, such as when there is no printed program, give verbal credit prior to each performance or activity.  If an announcement is not feasible, please consider a sign in the lobby or activity space.

Credit Line: Partial funding provided by the Phoenix Office of Arts and Culture through appropriations from the Phoenix City Council

Evaluation

The Grantee shall provide to the POAC, or its duly authorized representative, access to any and all events supported by this grant, without admission or any other charge, for the purpose of monitoring compliance with the conditions set forth in this agreement.

Final Report / Financial Records 

A final report is due 30 days after the funded project has been completed.  Grant funds will not be released until all final reports from previous POCA grants have been received.  The city of Phoenix, or any duly authorized representatives, shall have access to any books, documents, papers, and records maintained to account for funds expended under the terms and conditions of this grant for the purpose of making audit, examination, excerpts and transcripts.  All financial records must be maintained for three years following completion of the grant period.

Please follow this link to Final Reports.

Financial Management 

Grantee financial management systems shall provide for:  a) accurate, current and complete disclosure of the financial results of each grant project in accordance with POCA reporting requirements; b) records which identify adequately the source and application of funds for grant-supported activities.  These records shall contain information pertaining to grant awards and authorizations, obligations, unobligated balances, assets, liabilities, outlays, and income; c) effective control over and accountability for all funds, property, and other assets.  Grantees shall adequately safeguard all such assets and shall assure that they are used solely for authorized purposes; d) audits to be made by the Grantee or at its direction to determine, as a minimum, the fiscal integrity of financial transactions and reports, and the compliance with laws, regulations, and administrative requirements. 

For the complete Terms and Conditions of your grant award, please refer to the "Grant Conditions" on the reverse side of your award letter.