Subrecipient Resources

The City of Phoenix has been designated by the Governor of Arizona as the Phoenix-Mesa urbanized area's recipient of federal transportation funds from the Federal Transit Administration.  In this role, the Phoenix Public Transit Department oversees how grant processes are developed and executed, reviews transit planning, operations, construction and finances for federal compliance, and provides technical assistance to subrecipients of transit funding.

Information below is provided to grantees and subrecipients as a resource. Should a question arise about compliance, please contact the Phoenix Public Transit Department at the numbers listed at the bottom of this page.

The City of Phoenix will take appropriate measures necessary to ensure subrecipient agencies comply with all applicable federal requirements.

ADA Complementary Paratransit
ADA Fare Comparability Zones Presentation

Assorted Federal Pages
DOT Regulations (partial list)
Federal Transit Administration (FTA) Web Site
FTA Circulars

Construction
Construction Project Management Handbook

Equal Opportunity Plan Documents
Equal Opportunity Program Update, August 2011

FTA Phoenix Subrecipient Training
Presentations in PDF format - May 9, 2012
Training Agenda
Grants Management Presentation
Land Acquisition - NEPA Presentation
Spare Ratio Presentation
Charter Bus Presentation

FTA Triennial Review Information
The Triennial Review Process
2012 Triennial Review Final Report

Grants Management
OMB Circular A-87 – Cost Principles for State, Local, and Indian Tribal Governments
49 CFR Part 18 – Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments
49 CFR Part 19 – Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations

MAP-21 (Moving Ahead for Progress in the 21st Century) Information 
Overview of grant programs (PDF)
MAP-21 overview website

Procurement
Disadvantaged Business Enterprise presentation - Dec. 20, 2012
Procurement System Self-Assessment Guide
FTA Best Practices Procurement Manual
Internal Control Self-Assessment Form
"Piggybacking" Worksheet
FTA Contracting Matrix Sample
Third-Party Contracting Guidance

Real Estate
FTA Real Estate Requirements
1 Introduction
2 RAMP and Relocation
3 Valuation
4 Appraisal Review
5 Acquisition and Negotiation
6 Administrative Settlements
7 Relocation
8 Joint Development, Contributions, Donations
9 Disposition of Assets

Incidental Use (example documentation for FTA Approval)
Incidental Use Property
COP Request to FTA for Tempe
Tempe FTA Approval
Initial Goodyear Letter to COP

COP Request to FTA for Goodyear
Goodyear FTA Approval

Land Acquisition
National Environmental Policy Act of 1969 (NEPA) Reference Library
23 CFR Part 771 – Environmental Impact and Related Procedures
Keys to Efficient Development of Useful Environmental Documents (FTA 7/2007)

Title VI Information
Title VI requirements presentation - Dec. 20, 2012
Inclusive Public Participation
Limited English Proficiency Implementation Plan
Procedures for Tracking a Title VI Complaint
How to File a Title VI Complaint
Title VI Service Area Analysis
Title VI Systemwide Service Standards (Vehicle Headway Ontime Performance)
Title VI Systemwide Service Standards (Service Availability)
Title VI Systemwide Service Standards (Transit Amenity Distribution)
Title VI Systemwide Service Policies (Transit Security)
Title VI Systemwide Service Policies (Vehicle Assignment)
Policies for Service and Fare Changes Methods for Title VI Analysis
Sample Title VI Evaluation - City of Mesa

Section 5310 Resources
List of Phoenix Contacts
Grant Management Presentation
2013 Timeline
Grant Requirements
Vehicle Pricing Spreadsheet
Blank Inspection Form

City of Phoenix Contacts
Jim Campion 
Non-construction procurement
Jim.campion@phoenix.gov; 602-534-8289

Ken Kessler 
Transportation Improvement Program (TIP) and grants management
Kenneth.kessler@phoenix.gov; 602-534-4972

Wendy Miller 
Competitive Grants 
Wendy.miller@phoenix.gov; 602-262-4077

Real Property Acquisition, architectural & engineering contract procurement; environmental review and approval process 
602-262-7240

Jesus Sapien 
Transit service operations 
Jesus.sapien@phoenix.gov 
602-261-8997

Russ Stevens 
Subrecipient oversight and FTA reviews
Russ.stevens@phoenix.gov; 602-534-9199