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Below you will find the information necessary to maintain your 2012 Neighborhood Block Watch Grant. The forms are in the link below, followed by a Frequently Asked Questions document, then all other information is located below. If you are not able to locate the information you need, please call the Grant Staff at 602-262-6131.
Neighborhood Block Watch Grant Program Forms
2012 Quarterly Report Schedule
Frequently Asked Questions
Appeal Information
* The Grant staff has a new email - please update your address book accordingly: nbwgrants.ppd@phoenix.gov
WELCOME
to the
2013 Neighborhood Block Watch Grant Program
Application Process
Thank you for participating in the 2013 Neighborhood Block Watch Grant Program (NBWGP) Application Process. The NBWGP provides an opportunity to enhance the safety and the quality of life in our city through empowerment of community groups that work to prevent and solve crime-related problems in their neighborhoods. The NBWGP was created to provide funding to neighborhood groups to undertake new and innovative programs and activities aimed at preventing and reducing crime in the community. The aim and purpose of the NBWGP are to detect, deter, and/or delay crime. This is done by educating individuals to work together to solve problems, encouraging citizens to develop a sense of ownership for their neighborhoods, developing and addressing common neighborhood goals, coordinating pertinent neighborhood/community meetings, and teaching crime prevention and safety techniques.
Funding shall be provided on a competitive basis for proposals that demonstrate the potential to produce the greatest measurable results for a definable population or area. Your comments and input throughout the course of the program will be greatly appreciated.
The Neighborhood Block Watch Grant Program Oversight Committee wishes to thank you for showing an interest in the Neighborhood Block Watch Grant Program and your community. We wish you the best of luck and hope your hard work and efforts result in a safer and cleaner neighborhood in which to live.
REMEMBER TO SHOP PHOENIX!
There have been numerous changes made to the 2013 grant applications and requirements. Please read the following information very carefully.
APPLICATION OPENS
Starting Wednesday, January 2, 2013, copies of the Neighborhood Block Watch Grant Program application can be downloaded from the following website: http://www.phoenix.gov/police/nbwgrant.html. The long-form application consists of two portions, the main application, and the budget section that MUST be downloaded and completed. The short-form application consists of two pages. All applications MUST be submitted online and on forms provided by the City of Phoenix.
APPLICATION DEADLINE
Grant applications and grant budgets MUST be submitted by email to nbwgrants.ppd@phoenix.gov by 4 p.m., Friday, February 1, 2013. Late submissions and submissions delayed through email will not be accepted. Please do not wait until the last minute to submit your application. Once Grant staff receives your application and grant budget, you will receive a second email message stating that your application has been received and has been assigned a grant number. If you do not receive a second email, message and grant number within three business days, please contact grant staff immediately at 602-262-6131.
Incomplete applications and neighborhood/homeowners/Block Watch organizations failing to list with the Neighborhood Services Department or Block Watch groups that are not registered with the Phoenix Police Department by Friday, February 1, 2013, at 4 p.m. WILL BE DISQUALIFIED.
All required and voluntary attachments (five pages maximum) MUST also be submitted by 4 p.m., Friday, February 1, 2013. Late submissions will not be accepted. Facsimile (faxed) applications will NOT be accepted.
APPLICATION GUIDELINES
New for 2013: Homeowner Associations (HOA’s) cannot apply for a grant as a primary applicant. However, the residents inside of a HOA that are registered as a Block Watch or neighborhood organization may apply.
Definitions of Eligible Applicants:
PRIMARY APPLICANT is ONLY neighborhood/Block Watch organizations listed with the City of Phoenix Neighborhood Services Department or Block Watch groups registered with the Phoenix Police Department by Friday, February 1, 2013, at 4 p.m.
CO-APPLICANT - Any educational or religious organizations, non-profit agencies within a specific geographic area, HOA’s, and City of Phoenix departments by section or division.
Application Requirements and Restrictions:
New for 2013: it is a mandatory requirement that the NAME of your group be listed with Neighborhood Services Department or Block Watch groups registered with the Phoenix Police Department are identical on your grant application(s). Grant applications become public records; required attachments (meeting agendas/minutes) MUST not include personal information, i.e., phone number, name, mailing address,
email address, etc., of people attending meetings. Only provide the number of members attending meetings. Optional grant application attachments are limited to five pages.
The NBW Oversight Committee strongly suggests that all grant applicants look into cost effective, energy efficient lighting options for neighborhoods. In 2013, lighting bills will begin a phase out in the following manner:
• 2013 no more than 75% of requested grant funds.
• 2014 no more than 50% of requested grant funds.
• 2015, and every year after, no more than 25% of requested grant funds.
Effective 2013, no new contracts for lighting will be allowed unless lighting systems are energy efficient.
• Applicants requesting to purchase radar gun/guns MUST define the use and operation of the radar gun/guns in the application project summary. In addition, training is mandatory from the Phoenix Police Department.
PRIMARY APPLICANTS may submit TWO applications in the following ways: ONE application as the PRIMARY APPLICANT for its own neighborhood program and ONE application as a partner with a
CO-APPLICANT, as defined above. If a PRIMARY APPLICANT does not apply by itself for a grant, it may submit TWO applications as a partner with TWO different CO-APPLICANTS.
- Primary applicants requesting between $1001 and $10,000, MUST submit copies of four neighborhood-meeting agendas where crime prevention topics were discussed. The four meetings MUST have been held in separate months during the previous year. These agendas MUST only indicate the number of people who attended each meeting. Do not submit any personal information of attendees. Please see section on Grant Dollar Limitations for more details on this requirement.
Primary applicants that are incorporated neighborhoods, or neighborhood associations with a 501(c)3 MUST complete the HOA Checklist (found in the Additional Grant Forms section of this website). If one of these organizations applies as a co-applicant, they MUST still submit the required documents listed on the HOA Checklist.
NOTE: If your organization (Block Watch/ neighborhood association) resides within the existing boundaries of a formal HOA, your group MUST apply with the HOA as a partner ONLY if your project requests any item that the HOA would normally be responsible for or could be perceived as an improvement to HOA property (e.g., dusk-to-dawn lighting, additional light poles, fencing, gates, etc.) If your group is requesting items strictly for Block Watch or Phoenix Neighborhood Patrol purposes (e.g., newsletters, fuel reimbursement, etc.), listing your HOA as the co-applicant is not required.
CO-APPLICANTS CANNOT APPLY BY THEMSELVES AS A SINGLE APPLICANT: They MUST co-apply with a listed or registered neighborhood/homeowners/Block Watch organization (PRIMARY APPLICANT).
Geographic Boundaries:
The geographic area and/or population to be served MUST be identified in the grant application as listed with Neighborhood Services Department or registered as a Block Watch with the Phoenix Police Department. The service area shall be within the corporate limits of the City of Phoenix, or the impacted population MUST be Phoenix citizens.
New for 2013: on the long form and short form applications, you MUST provide the number of households served within your Block Watch/neighborhood organization’s area.
Grant Dollar Limitations:
Grant amounts may vary, but the maximum grant amount that can be applied for is $10,000. Budget estimates should match your proposal and NOT be inflated to reach the maximum figure. Please round estimates to the nearest dollar amounts and be sure that you have included taxes for each item in your budget. DO NOT LIST CENTS IN YOUR ESTIMATES.
NEW FOR 2013: Organizations that have been in existence for six months or less can only apply for a maximum of $1,000; and MUST submit copies of two agendas/minutes from neighborhood meetings. The meetings MUST have been held in separate months where a crime prevention topic was discussed. Do not submit personal information (names, phone numbers, email address, etc.) of people attending meetings. Indicate only the number of individuals attending a meeting on each agenda/minutes.
In order to apply for a grant amount of MORE than $1,000, Primary Applicants (neighborhood/Block Watch organizations) MUST submit copies of agendas from four neighborhood meetings held in separate months during the previous year where crime prevention topics were discussed. It MUST be indicated on each agenda only the number of people who attended a meeting and the crime suppression topic of the meeting. Do not submit any personal information of people attending the meetings.
All required and voluntary attachments (five pages maximum) MUST also be submitted by 4 p.m., Friday, February 1, 2013. Late submissions will not be accepted. Facsimile (faxed) applications will NOT be accepted.
Eligible, Restricted, and Prohibited Use of Funds:
Eligible Items
Grant funds shall be used to fund new or existing programs and activities with an identifiable anti-crime component or safety program. Eligible uses include, but are not limited to, crime prevention programs, neighborhood crime-fighting workshops, and crime-fighting/prevention educational programs. Proposals to expand a current program or activity into a new geographic area where no similar programs or activities exist will be considered. Once the program and budget are approved by City Council, funds may only be used for services/commodities listed in the grant budget.
Cellular phones purchased with NBWGP funds for the purpose of Phoenix Neighborhood Patrols and Block Watch activities can be funded up to a maximum limit of $480 per phone for the grant year. Additionally, groups MUST justify the need for the number of phones requested. Grant funds cannot be used to pay phone charges for long distance or special fee (900 numbers) phone calls.
Fuel reimbursement for Phoenix Neighborhood Patrol and graffiti abatement programs can be funded up to a maximum limit of $1,000 per group. Grant funds can only be used to reimburse for fuel when Phoenix Neighborhood Patrol (PNP) members patrol or for graffiti abatement activities; this does not include attending training, meetings, or running errands.
Lawful traffic mitigation devices MUST be tied specifically to crime prevention. Contact the Street Transportation Department at 602-495-0242 for information on the Speed Hump Program or visit their website at http://www.phoenix.gov/STREETS/speedhmp.html.
Camp fees (in-state only), clothing/uniforms, craft/gardening supplies, games (indoor/outdoor), sports equipment/supplies/bicycles, transportation, tournament entry fees (in-state only), and overtime costs for two non-educational field trips per year can ONLY be paid for in conjunction with youth-related programs.
Field Trips MUST contain a crime prevention component and include volunteer hours.
Block Watch and/or PNP clothing, two-way radios/police scanners/walkie-talkies/binoculars/bicycles, equipment/supplies i.e., Helium, port-a-johns, and promotional/marketing tools, PNP magnetic signs, and rentals can only be purchased/rented in conjunction with Block Watch or PNP programs.
Internet services are restricted to a maximum limit of $750 per year for service provided to community organizations/centers and a maximum of $500 per year for service provided to an individual’s residence.
Restricted Items:
Restricted Items Restricted Amount
Website Hosting/Maintenance/Domain Name $750
Adult Clothing (T-shirt, jackets, hats, sweatshirts, etc.) $500
Digital Cameras (per item) $300
Flashlights (per item) $200
Rechargeable Flashlights (per item) $100
Laptops (per item) $500
Paint Sprayers (per item) $700
Two-way Radios (per item) $250
Police Scanners (per item) $500
Radar Gun (per item) $125
Guest Speakers (per presentation) $150
Prohibited Items:
• Administration of the grant itself, including payment to an accountant or individual to complete quarterly reports, pay Block Watch members to develop newsletter, deliver newsletters, manage a website, send emails, etc.
• Alcoholic beverages, including wine and beer
• Awards and raffle prizes
• Bulletproof vests
• Entertainment, parties, and recognition dinners
• Entrance or admission fees for any in-state or out-of-state non-educational field trips, including water and amusement parks
• Food or beverages of any kind, including consumable prizes or incentives in the form of food or beverages
• Motor vehicles
• Out-of-state field trips or travel (educational or non-educational)
• Surveillance equipment, including night vision and listening devices
• Vehicle overhead emergency light bars
• Weapons of any type, including firearms, pepper spray, mace, knives, stun guns, etc.
• Phoenix Neighborhood Patrol (PNP) cannot use Block Watch grant funds to pay for services that are already provided free.
Insurance Requirement:
Grant applicants are responsible for reviewing, their activities, determining whether insurance is needed, and purchasing insurance, as they deem appropriate. Grant applicants should be aware that THEY are NOT COVERED by the City for ANY TYPE OF INSURANCE OR LIABILITY ISSUE ASSOCIATED WITH THEIR program, event, and/or activities. Grant Staff encourages you to contact your insurance agent to ensure you have appropriate coverage for your programs, INCLUDING AUTO LIABILITY, GENERAL LIABILITY, WORKERS COMPENSATION, DIRECTORS AND OFFICERS INSURANCE, OR PROPERTY INSURANCE.
Banking Requirement:
All recipients’ grant funds will be deposited into a bank checking account with the City of Phoenix listed as a
co-signer on the account. All checking accounts will be centralized at the Downtown Chase Bank.
Chase will not charge NBWGP grantees any service charges or check fees for the 2013 grant year.
COMPLETING THE APPLICATION
Preparation of Application:
Computer applications are preferred, but if you submit a handwritten application, it MUST be legible. Illegible applications will be disqualified.
You are encouraged to review the on-line workshop presentation for assistance in completing the application. If you have further questions, please call the Neighborhood Block Watch Grant Program staff at 602-262-6131 for assistance as information provided by any other source may not be accurate.
Question 1 on the grant applications – Provide the exact name of your organization. The name of your group MUST be the same as the name you listed with Neighborhood Services Department and / or Block Watches registered with the Phoenix Police Department. If not registered by February 1, 2013, THE APPLICATION WILL BE DISQUALIFIED.
Question 9 on the grant applications – Project Description, of the grant application MUST not exceed 150 words.
There is a maximum of five pages for optional attachments; e.g., newsletters, pictures, and crime statistics. All required and voluntary attachments (five pages maximum) MUST also be submitted by 4 p.m., Friday, February 1, 2013. Late submissions will not be accepted. Facsimile (faxed) applications will NOT be accepted.
If requesting grant funds for a newsletter or website, a sample of the newsletter or link to the website MUST be provided with the grant application.
The summary of your grant project should include what you plan to achieve, goals/objectives, and how the project will reduce crime and educate citizens on safety or crime prevention techniques. Describe the donated and volunteer hours anticipated for the project. Paid positions are not considered volunteering. Give examples of volunteered/in-kind service such as distributed newsletters, attended training, painting curb numbers, etc.
Preparation of Budget Section:
There are four budget categories—Personnel, Operational Expenses, Equipment/Supplies, and Consumables. The Budget section MUST include a narrative for all budget items requested. If a narrative is not included in a budget category, the application may be disqualified.
When completing the Budget section, rather than requesting miscellaneous office supplies, list the type of items (paper, mailing labels, stamps, clipboards, etc.) to be purchased. When requesting funds for salaries or overtime for individuals, please use terms such as salary, overtime, stipend, or hourly wages. Do not use terms such as compensate, sponsor, or subsidize.
Budget estimates MUST match your proposal and not be inflated to reach the maximum figure. Please round estimates to the nearest dollar amount. Do not forget to include sales taxes on each item in your budget estimation. DO NOT LIST CENTS IN YOUR ESTIMATES.
If requesting lawful traffic mitigation devices, you MUST complete the Budget Supplement – Lawful Traffic Mitigation Devices page.
VOLUNTEER CONTRIBUTIONS SHOULD BE PROVIDED FOR BOTH PRIMARY AND CO-APPLICANT VOLUNTEERS AND CANNOT BE PAID WITH GRANT FUNDS. PAID POSITIONS ARE NOT CONSIDERED VOLUNTEERS.
Preparation of Required Documentation:
If your group is a Primary Applicant and applying for $1,001 to $10,000, please include copies of four neighborhood-meeting agendas/minutes with crime prevention topics. The number of people present at the meeting MUST be included with your agendas. Do not send any documentation that provides personal information. Once you submit your application, it becomes a public record.
Organizations that have been in existence for six months or less can only apply for a maximum of $1000; and MUST submit copies of two agendas/minutes from neighborhood meetings. The meetings MUST have been held in separate months where a crime prevention topic was discussed. If your group is an incorporated neighborhood, or neighborhood with a 501(c)3 designation, please include the required documents listed on the HOA Checklist.
Note: If your group has Block Watch or PNP program activities only, you do not need to apply with the HOA, you may apply on your own.
Signatures:
The name, home (for individuals) or business (for companies) address, email address, and home and alternate phone numbers of two representatives who will sign the NBWGP contract and be responsible for fulfilling all grant requirements, including quarterly, financial, and program reports, for the term of the contract MUST be indicated in Item 11 on the long-form application and in Item 9 on the short-form application. If this is a collaborative/joint application, a representative from each organization MUST be indicated and MUST sign the Grant contract and be responsible for fulfilling all grant requirements.
Members of the Neighborhood Block Watch Grant Program Oversight Committee CANNOT BE SIGNERS on NBWGP applications.
Individuals who reside or work at the same physical address or who are related (including by marriage) CANNOT SIGN THE SAME NBWGP APPLICATION.
Original signatures are not required on applications submitted through electronic mail (email). The submission of your application with signers listed is accepted as virtual signatures. If you submit a hardcopy application, original signatures are required.
EVALUATION OF APPLICATION
Judging:
• The allocation of NBWGP funds is an annual process. This process includes submission of applications by the public, review of applications and recommendations by the NBWGP Oversight Committee, Public Safety and Veterans Transparency & Ethics Subcommittee approval, City Council action, and grant awards. The NBWGP fund is administered by the City Manager through the Police Department. The 20-member NBWGP Oversight Committee is responsible for reviewing and evaluating grant proposals and forwarding a recommendation for funding to the Public Safety and Veterans Transparency & Ethics Subcommittee and City Council. Each grant application is evaluated on how well it fulfills the purpose of the Neighborhood Block Watch Grant Program. Applications evaluated and scored by NBW Oversight Committee members MUST have an overall score of five or higher to receive grant funding. All meetings of the NBWGP Oversight Committee are open to the public.
• Grant applications requesting police salaries will be graded and scored accordingly by NBW Oversight Committee members.
Scoring Criteria:
The NBWGP Oversight Committee will evaluate grant applications based on the following scoring criteria:
Quality of Life Factors / Crime Prevention Potential (50%)
Budget Evaluation (20%)
Project Viability / Feasibility / Experience / Ability to Complete the Project (10%)
Community Involvement (20%)
Scoring Criteria categories and weights have changed for grant year 2013. Quality of Life Factors/Crime Prevention remains weighted at 50%, Budget Evaluation remains as 20%; however, Project Viability and Ability to Complete the Project were combined and weighted at 10%. A new scoring criteria category, Community Involvement, was created and weighted at 20%.
QUALITY OF LIFE FACTORS/CRIME PREVENTION (50%)
RATING/ DESCRIPTION
SCORE
8-10 The project has clearly defined problems/factors involved with the quality of life issues. It would improve the present condition, or has a strong crime prevention potential with well-defined and realistic goals.
5-7 Project has a moderate impact potential. There is a reasonable expectation that the project will have a positive affect on the quality of life or on crime within the defined area. The project has reasonable goals that can be accomplished within the time allotted.
2-4 There is little indication that the project will impact or improve the quality of life or prevent crime in the defined area. The project goals are poorly defined, and there is little or no involvement by the area residents in the project.
1 The project has not defined the problems/factors involved with the quality-of-life or crime prevention issues. There is little or no involvement by area residents. The project has unrealistic or unattainable goals.
BUDGET EVALUATION (20%)
RATING/ DESCRIPTION
SCORE
8-10 The project’s budget is well defined. The funds requested for services and commodities are reasonable. The project has ample funding sources and/or contributions, including volunteers that are committed to it.
5-7 The project’s budget is clear and acceptable. The project has adequate funding sources and/or contributions, including a sufficient number of volunteers that are committed to it.
2-4 The project’s budget is poorly defined. The funds requested for services and commodities are questionable. The project has little funding sources and/or volunteers.
1 The project’s budget is inadequately defined, and there is considerable doubt that the funds requested will help to accomplish the project’s objective. The project has no other funding and/or volunteers that are committed to it.
PROJECT VIABILITY/FEASIBILITY/EXPERIENCE AND ABILITY TO COMPLETE THE PROJECT (10%)
RATING/ DESCRIPTION
SCORE
8-10 Ability – The organization and project are well defined on how it will be implemented. The project also has benchmarks and milestones (including specific dates and costs) by which the committee and the neighborhood can measure and assess their performance as well as their progress.
Experience – The organization is stable and well established within the community. The organization has been in existence for a significant period and is a sustaining force in the neighborhood. The organization includes and supported by the public. The organization has completed and fulfilled all previous contracts and/or obligations and has a successful history with other projects. The organization has a high level of involvement/participation. The organization has been consistently committed to crime prevention and provides safety enhancements in their neighborhood.
5-7 Ability – The project has a moderately defined plan on how it will be implemented. The project has benchmarks and milestones by which the committee can measure and assess the project’s performance and progress. The organization is structured, stable, and committed to improving the neighborhood. The project includes a sufficient amount of support and service. There is a reasonable expectation that the organization can implement its plan.
Experience – The organization has fulfilled previous contracts and/or obligations and has some success with other projects. There is a moderate level of involvement/participation in neighborhood improvement efforts, and it has the general support of the community/neighborhood.
2-4 Ability – The project has a poorly defined plan on how it will be implemented. The project has few benchmarks or milestones by which the committee can measure and assess the project’s performance and progress. The organization is poorly structured and has little stability or commitment to the neighborhood. There is little indication that the organization can implement its plan.
Experience – The organization has poorly completed previous contracts and/or obligations. They have low or little success with other projects or little involvement/participation in previous neighborhood improvement efforts.
1 The organization does not complete or fulfill their obligations or contracts. There is no previous success or participation with projects or involvement with neighborhood improvement efforts.
COMMUNITY INVOLVEMENT (20%)
RATING/ DESCRIPTION
SCORE
8-10 “The project clearly shows a high level of ongoing participation by community members. The community involvement shows strong support for the completion of the project.”
5-7 “The project shows a moderate level of ongoing participation by the community members, and the community involvement offers adequate support to successfully complete the project.”
2-4 “The project shows limited activity from the community members indicating insufficient support to successfully complete the project.”
1 “The project is clearly not supported and shows little or no involvement by the community members.”
Funding:
The NBWGP Oversight Committee may also recommend a grant be awarded for less than the amount requested on an application if they feel that portions of the proposal are ineligible or unworkable. Applications recommended by the NBWGP Oversight Committee for funding will be forwarded to the Public Safety and Veterans Subcommittee for its review and acceptance and then to the City Council for final approval and grant awards. The City Council makes the final determination in the acceptance, denial, or alteration of the funding level of each application. Neighborhood Block Watch Grant Program staff will notify applicants of funding results. Grant awards will be announced in June 2013; however, may not be funded until August 2013.
POST-AWARD PROCEDURE
Contract:
All approved grant recipients are required to execute a contract with the City of Phoenix regarding the use of grant funds in accordance with NBWGP rules and regulations.
All grant recipients MUST open a separate checking account with a bank designated by the City. A representative for the City will also be a signer on the account with all authorized grant representatives. Grant checking accounts MUST contain grant funds ONLY.
Reporting:
Quarterly reports to evaluate project performance and progress MUST be submitted by grant recipients within the timelines set by the City and on forms supplied by the City. Quarterly Report due dates published on the NBW website and forms emailed to grant awardees on a quarterly basis.
2013 QUARTERLY REPORT SCHEDULE
REPORTING PERIOD REPORT DUE DATE
FIRST QUARTER July, August, September October 15, 2013
SECOND QUARTER October, November, December January 15, 2014
THIRD QUARTER January, February, March April 15, 2014
FOURTH QUARTER April, May, June July 31, 2014
All records and documents related to project activities, expenses, bank statements, receipts, equipment, or other personal or tangible property purchased with grant funds MUST be maintained by the grantee for a period of at least two (2) years from the date of expiration of the grant contract. Groups that do not submit quarterly and final reports in a timely manner, that submit fraudulent applications, and/or do not return all unused grant monies WILL NOT be considered for future funding and may face legal prosecution.
Neighborhood/homeowners/Block Watch organizations MUST be responsible for tracking and reporting of expenditures when co-applying with a partnering organization.
Checks MUST be made for the exact dollar amounts of items purchased.
Checks CANNOT be made out to “Cash”; cash CANNOT be withdrawn from the grant checking account; do not pay for purchases with cash.
Appeal Process
The Neighborhood Block Watch (NBW) Grant Program Oversight Committee has an appeal process in place for groups that were not awarded either their entire grant amount or portions of their grant amount. Appeals will be heard at the NBW Oversight Committee’s regular monthly meetings.
Appeals MUST be submitted within six weeks after the date on the Award Notification Letter that groups receive at the end of June each year. Appeal requests should be sent by email to nbwgrants.ppd@phoenix.gov. NBW Grant staff will notify a group at which NBW Oversight Committee meeting their appeal will be heard.
A group may appeal only a grant that was totally denied or a grant where items were line item vetoed or capped. An appeal that is a deviation from the original grant request (asking for items not on the original grant request or changing the focus of the group’s program) is not allowed.
Two weeks before a group’s scheduled appeal, any materials that the group wishes to present to the NBW Oversight Committee in support of their appeal should be emailed to NBW Grant staff at nbwgrants.ppd@phoenix.gov.
Two speakers will be permitted to present a group’s appeal. The speakers will be allowed a total of 5 minutes for their presentation. The committee will discuss the group’s appeal and permit a three-minute rebuttal from the group’s representative(s). (Time limits can be expanded at the discretion of the NBW Oversight Committee Chairperson.)
Appeals will be heard in the order their email (requesting an appeal) is received by the NBW Grant staff. There is no guarantee that an approved appeal will be funded. Funding depends upon availability of money in the Proposition 301 Fund.
Both approved and denied grant appeals are presented to the Public Safety, Veterans Transparency, and Ethics Subcommittee and to City Council. This practice ensures transparency within the NBW grant application process.
AUDITING
Grant recipients MUST agree to allow the City Auditor and / or Neighborhood Block Watch Grant Program staff complete access to all records related to the project for auditing purposes. City representatives MUST be allowed access to all locations grant activities are being conducted for evaluating the effectiveness of the grant project. Grant recipients MUST adhere to any other requirements deemed necessary by the City for the proper operation of projects.
CONCLUSION / TERMINATION OF PROJECT
At the conclusion or termination of a project, any group with equipment and other personal or tangible property purchased with grant funds will have their contract extended for two additional years. During this extension, there will be no reporting requirements, but the group will be expected to use the equipment as specified in the original grant contract.
ALL UNUSED GRANT MONIES MUST BE RETURNED TO THE CITY OF PHOENIX.
IMPORTANT CHANGES FOR THE 2013 GRANT PROCESS:
• Phoenix Neighborhood Patrol (PNP) cannot use Block Watch grant funds to pay for services that are already provided free, e.g., training.
• Applications evaluated and scored by NBW Oversight Committee members MUST have an overall score of five or higher to receive grant funding.
• Homeowner Associations (HOA’s) cannot apply for a grant as a primary applicant; however, the residents inside of a HOA, that are registered as a Block Watch or neighborhood organization may apply.
• The NBW Oversight Committee strongly suggests that all grant applicants look into cost effective, energy efficient lighting options for neighborhoods. In 2013 lighting bills will begin a phase out in the following manner:
• 2013 no more than 75% of requested grant funds.
• 2014 no more than 50% of requested grant funds.
• 2015, and every year after, no more than 25% of requested grant funds.
Effective 2013, no new contracts for lighting will be allowed unless lighting systems are energy efficient.
• Grant applications requesting police salaries (Wake Up! Clubs) will be graded and scored accordingly by NBW Oversight Committee members.
• Applicants requesting to purchase radar gun/guns MUST define the use and operation of the radar gun/guns in the application project summary. In addition, training is mandatory from the Phoenix Police Department.
• It is a mandatory requirement that the NAME of your group is listed with Neighborhood Services Department or that Block Watch groups are registered with the Phoenix Police Department. The name as listed or registered MUST be identical on your grant application(s).
• Grant applications and required attachments (meeting agendas/minutes) become public records and MUST not include personal information, i.e., phone number, name, mailing address, email address, etc., of people attending meetings. Only provide number of members attending meetings. Optional grant application attachments are limited to five pages.
• Organizations that have been in existence for six months or less can only apply for a maximum of $1000; and MUST submit copies of two agendas/minutes from neighborhood meetings. The meetings MUST have been held in separate months where a crime prevention topic was discussed.
• A quantity column was added to the $1000 application budget area. Please enter the number of items you request to purchase.
• On the long and short form applications, you MUST provide the number of households served within the area of your Block Watch/neighborhood organization.
• Additional Restricted Items:
New Restricted Items New Restricted
Amount
Radar Gun (per item) $125
Guest Speaker (per presentation) $150
Digital Cameras (per item) $300
Rechargeable Flashlights (per item) $100
Paint Sprayers (per item) $700
Two-way Radios (per item) $250
• Administration of the grant itself, including payment to an accountant or individual to complete quarterly reports, pay Block Watch members to develop newsletter, deliver newsletters, manage a website, send emails, etc., is not permitted.
NOTE: If you have any questions, please call the NBWGP staff at 602-262-6131 for assistance. Information provided by other sources may not be accurate.
REMEMBER TO SHOP PHOENIX!
