​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​Phoenix Arts and C​​ulture​​​​​​​​ Department




​Phoenix ArtCorps Student Worker Program 

The Phoenix Chorale
Administrative Assistant

Position is available to apply by email:

  • ​​Email nicole@phoenixchorale.org
  • ​Subject line: Administrative Assistant
  • Include your cover ​letter and resume​



  • Work Mode: Hybrid
  • Address: ​100 W. Roosevelt St., Phoenix, AZ 85003
  • Supervisor: ​Nicole Belmont, Execuutive Director


Please note:
 All ArtCorps student worker positions receive $17/hr before taxes and work 400 hours over the course of the semester (around 15 - 20 hours a week). To apply, you must be a current or recently graduated undergraduate student attending an institution in Phoenix or living in Phoenix yourself.

Interested in applying? Keep reading to read about the organization, the full job description, meet your supervisor, and apply for this position today!
​​

About this position

Read the job description

What you'll do

You will work with the Executive Director, and the Patron Services & Communications Manager, the two office-based staff of the Chorale.  

Depending on the student's availability during our August-May public-facing season, the student will be the key collaborative team member for: 

1. Marketing - timeline planning, content-making, and distribution of messaging for 4 concert series, in Oct, Dec, March and May and our new Christmas album release in the Fall. Some assistance for Patron Services Manager specifically with handling heavier periods of box office queries.
Data gathering after concerts.

2. Development - timeline planning, content-making, distribution AND stewardship (thanking, responding, data entry) for End of Year fundraising Campaign in Nov/Dec, and Spring Campaign in May/June, plus having opportunity to shadow/data-gather for City & State government grant season in March.  

These are the hand-on, doors open, creative months; content production, watching performance and adapting as we get closer to shows/campaign end.  Showing patience and a problem-solving posture with the public at front-of-house. 

Time allowing, you may also pursue research projects we can’t conduct regularly but would love to. We are open to any applicant’s ideas for work in passion areas that might provide a valuable new set of cultural insight or data for audience/donor development Phoenix Chorale.


Specific responsibilities

  • The responsibilities are to support the functional areas listed above.
  • The most technical thing you will asked to do will be to become highly familiar with our integrated Ticketing/Fundraising/CRM (customer data) platform. It's the core tool we use to run our box office, to trouble-shoot patron issues, to generate lists based on specific criteria for analysis, and for reporting on sales and fundraising.  Nearly all of our office tasks rely on it.
  • You will be having direct contact with the public by phone and in-person. We do not recommend this position to someone who is not comfortable with this type of interaction.

Desired qualifications

We are open to talented applicants of any background who have an interest and curiosity in choral music, performing arts, marketing, creative services and live events.

Attitude: 

We are looking for someone who understands that the day-to-day detail work is key to learning how non-profits truly operate, and that taking good care of a $10 donation might one day turn into a $100k bequest. On the flipside, we would like someone confident in their interpersonal abilities, who won’t feel they are too ‘junior’ to make a call back to a Board Member, offer a creative solution to a problem, or speak up in a brainstorm, and make a lasting difference! 

Skills: 
  • Social Media – Skilled at creating posts for social media using the latest editing options
  • Focus – not rush or lose accuracy when information gathering and analyzing sales/donations
  • Organized – can keep track of, and (re)prioritize tasks. Flags the need for help or clarification before problems/delays arise
  • Strong written communication skills
  • Comfort learning new software dashboards (for box office, CRM, marketing emails etc)
  • Bonus - High comfort with Excel to aid in complex donor/patron analysis if needed​

This position is ideal to get direct experience of various areas of arts administration. You'll experience what it really takes to support the art. During each of our 4 concert weeks, staff drop in to rehearsals to capture social media content and are on-site for every concert working front-of-house.

Meet the supervisor

Executive Director, Nicole Belmont

H.GarnerHeadshot.jpg

I am interested in hosting a student worker because I have a ton of knowledge to impart that I’ve learned and is there for the sharing! The most exciting thing is to encounter the energy of someone who has set their goals on working in our sector and are committed to gaining experience and knowledge in it, having worked with so many volunteers who have fallen into it.

The next most exciting thing to me is generational – we work with an artform that is simultaneously ancient, centuries old, and sometimes very current, often in the same concert – and I want to offer the opportunity for someone to get really close up with it who isn’t necessarily a singer themselves.  Seeing it through their eyes is essential for our future.

We are a tiny team and Phoenix Chorale has welcomed interns for many years, not only for the extra pair of hands, but also, to increase our sense of team and what we can accomplish each Season.  

Moving to a new city, a new organization AND having the challenge to build back our operations in 2021, I now feel ready to open the doors again and welcome someone new to the team. Having a 3rd person to delegate to will tighten up both of us staff folks’ workflow and communication.

Professional Biography

​British/American, 20 years in US, career in London and NYC in marketing agencies and media companies. From 2014-2021 side-hustled as ‘do-it-all’ producer for an unconventional choir with great results. Joined the Chorale in 2021 coming out of the pandemic and made the career shift official. Choral music is my passion.​


About this organization

The Phoenix Chorale

Phoenix Chorale is one of the top professional choirs in the USA. All singers are based in the Valley, most trained in-State, enabling a consistent, signature warm sound that allows our music to resonate, not just impress a listener.
In a city with very few pro choirs, we disproportionately serve the Valley with the gold standard of choral performance across 5 centuries’ worth of music. In our recordings, we represent Arizona’s flavor of choral artistry on a world stage.
In 1958 a group of friends formed the Bach & Madrigal Society of Phoenix, renamed The Phoenix Bach Choir from 1990, and finally emerged as Phoenix Chorale in 2008. We became a professional, all-paid choir in 1992.
International renown was achieved in the 2000s and 2010s through multiple Grammy-winning recordings on Chandos records, led by Artistic Director Charles Bruffy.
In 2019, British conductor Christopher Gabbitas took the helm after a 15-year, globe-trotting tenure with the Kings Singers. In 2023, Chris initiated a fresh period of recording with the Signum Classics label.
We typically perform each Fall to Spring Season with 28 singers in 4 multi-concert series performed in multiple Valley venues. There are 2 full-time administrative employees, supported by multiple contractors.


  • Departments: Community Engagment, Development, Event Planning, Marketing, Operations
  • Art Forms: Performing Arts, Music



 ​To learn more about The Phoenix Chorale, visit their website at https://www.phoenixchorale.org​

Learn more about this organization


About the program

The Phoenix ArtCorps​​

The Phoenix ArtCorps is a student employment program from the Phoenix Department 

of Arts and Culture  that seeks to provide students with​ the comprehensive skills, mentorship, and experience ​they need to launch their arts and culture careers. Over the course of the 2024-2025 academic cycle​, each student works 400 hours for $17/hr (around 15 to 20 hours a week), with additional stipends and professional development opportunities. To apply, students must be current or recently graduated undergraduate students at a community college, university, or other institution of higher education based in Phoenix (or live in Phoenix themselves). Applicants must be at least 18 years old. There are no other enrollment requirements. Students do not need to be majoring in the arts or similar fields to apply. To learn more about the program and browse positions, visit our website at http://phoenix.gov/arts/artcorps​. ​​​​​​​​​

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