Helpful Search Tips

Searching Documents by Keywords

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• Documents are also searchable by using keywords (indexed from the subject matter of the document being searched). 
• Be sure to check the document type box and utilize the date range settings. 
• If you are wanting to conduct a multiple document search, check the boxes that you need or select all. 
• When the results page displays, you have the ability to sort the columns to better refine your search. 
• To return to the main search page, close the tab or click on the 'Public Records Search' link in the gray bar and return to a fresh page.

Keyword Search Example

If you are looking for council action (RCA) on a recently approved zoning case [select date], keywords may be: 

• Developer name, owner name, or business name
• Cross street or actual street address
• Project or zoning case number

Case Number Formatting: You can use either spaces or dashes between the numbers (e.g., Z-106-05-6 or Z 106 05 6).

Street Name Abbreviations:
200 West Washington Street → 200 W Washington St

Searching Meeting Minutes

All Meeting Minutes can be searched by subject matter using keywords, except for Formal and Recessed meetings.

• Use the name of the public body and the meeting date in the date range settings.
• For Council minutes, enter the type of meeting you are searching for, such as:
  • Formal
  • Recessed
  • Zoning Hearing
  • Policy
  • Consent
  • Work Study
• Then, apply the date range for the Council date to refine your search.